November 26, 2013

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, November 26, 2013

6:00 p.m.

(Approved 12/10/13)

All meetings were held at 6:00 p.m. at the Village Hall.

Meeting was called to order at 6:03 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Christine Williams, Robert Gentner, Kim Kollek-Jewell, and Tom Cameron.

Absent: None.

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: Add: 11.5  S.E.D.P.

Move:  11.4  Council Position Appointment to

Unfinished Business  10.0

Add:  11.6  Technical Upgrades to Police Computers

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded by Williams to approve the agenda as amended. All ayes. Motion carried.

MOTION by Cameron, seconded by Kollek-Jewell to approve the November 12, 2013 minutes. All ayes. Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1          Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that a grant that Chief Sheldon had applied for was awarded and the Department just received two new PBT kits. They are used to test for drunk drivers.

Balsley also inquired about the additional $100.00 deposit to employee H.S.A. accounts that was previously discussed. Gentner recapped the decision process that took place when the insurance plan was implemented. The issue needs to be revisited at the next meeting so should be added to that agenda. The Board will need budget information in order to make an informed  decision. Clerk will provide in next packets.

9.2          DPW / Municipal Buildings / Park

No Report.

9.3          Street / Sidewalks / Newsletter / Web Site

No Report.

9.4          Sewer / Codes

No Report.

9.5          Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6          SSESA

Cathy Mulholland gave the run report for October. There were three ambulance runs in the Village in October and 47 total runs in the Village year to date. The ladder truck is being painted yellow and will be ready for delivery at the end of December or early in January.

9.7          Homecoming

No Report.

9.8          Budget

No Report. The Committee has tentatively set a meeting for Tuesday, December 17th at 6:00 p.m.

UNFINISHED BUSINESS

10.0        Council Position Appointment – Personnel Committee Recommendation

Williams reported that the Committee interviewed two people and they are recommending Cathy Mulholland be appointed to fill the vacant Board seat.

MOTION by Williams, seconded by P. Dickerson to nominate Cathy Mulholland to fill the vacant Board position.

Roll Call: Ayes: Cameron, Gentner, Kollek-Jewell, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

Village Of Morrice

Regular Meeting Minutes

November 26, 2013

Meeting adjourned at 6:10 p.m. to swear in Mulholland. Meeting called back to order at 6:15 p.m. by President Dickerson. Mulholland joined the Board at the table.

10.1        Emergency Protocol

Continue to TABLE.

10.2        Property Maintenance

Gormley presented an Amendment to Ordinance 09-02 and explained the revision. There will also be a Resolution to set a fee for the natural area permit. There was discussion about the height of grass and various vacant lots. This Amendment will allow grass of seven inches for improved lots, eighteen inches for unimproved lots, and over eighteen inches with a natural area permit. The permit will be for a three year period.

MOTION by Gentner, seconded by H. Dickerson to approve up to twelve inches for unimproved lots.

After more discussion it was decided to approve the Ordinance as presented and revisit the issue after one year.

MOTION rescinded by Gentner and H. Dickerson.

MOTION by Gentner, seconded by H. Dickerson to approved the Ordinance Amendment as presented.

Roll Call: Ayes: P. Dickerson, Williams, Kollek-Jewell, Cameron, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: None. Motion carried.

MOTION by Gentner, seconded by P. Dickerson to adopt the Fee Resolution with these criteria: $75.00 per application and only one property tax ID number per application for a three year natural area permit.

Roll Call: Ayes: Kollek-Jewell, Cameron, Mulholland, Williams, P. Dickerson, Gentner, H. Dickerson. Nays: None. Absent: None. Motion carried.

10.3        Personnel Manual Revision – Police Car Use

Gormley explained that according to Section 33.1 of the Personnel Manual the Board can pass a Resolution to grant permission for the Police Chief to take the cruiser home. He explained the proposed Resolution.  Chief Balsley had concerns about point #3 which states that only Village personnel shall be present in the Department patrol vehicle when it is parked at, or being operated to or from the Chief of Police’s residence. There was discussion regarding when on duty time begins and ends, ride-alongs, and liability waivers. It was decided that the Personnel Committee will explore waiver options and present their findings back to the Board for further consideration.

MOTION by Gentner, seconded by H. Dickerson to adopt the Police Car Resolution as presented.

Roll Call: Ayes: Gentner, Mulholland, Cameron, Kollek-Jewell, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

NEW BUSINESS

11.1        December 24, 2013 meeting

This meeting will fall on Christmas Eve if conducted as scheduled.

MOTION by Gentner, seconded by H. Dickerson to not hold the December 24, 2013 meeting. All ayes. Motion carried.

11.2 Employee Christmas Bonuses

A copy of last year’s bonus amounts was included in the packets for review.

MOTION by Gentner, seconded by Cameron to repeat the 2012 amounts including the bonus for Chief Sheldon going to his family as he did work most of the year. There was some discussion.

Roll Call: Ayes: Williams, Gentner, P. Dickerson, Mulholland, Cameron, Kollek-Jewell, H. Dickerson. Nays: None. Absent: None. Motion carried.

11.3        Final Paycheck Beneficiary Designation

Clerk presented a form for review. The Personnel Manual states that in the event of death an employee’s final paycheck shall be paid to the employee’s designated beneficiary but we have no form to keep that information on file. Clerk would like to implement the use of this form beginning today. Completed forms will be kept in employee personnel files. There was discussion and general agreement that this should be done. There is no need for Board action on this item Clerk just wanted the Board to be aware that the form is being added to personnel files.

11.4        Council Position Appointment – Personnel Committee Recommendation

Moved to 10.0 on agenda.

11.5        S.E.D.P.

Cameron reported on the recent meeting held at Perry Township Hall. Representatives from S.E.D.P., the City of Perry, Perry Township, and the Village were in attendance. They discussed there being lots of interest from businesses possibly moving into

Village Of Morrice

Regular Meeting Minutes

November 26, 2013

the Bennett Park, Lansing Road, and Britton Road areas.  Trans Fleet is clearing an area now from Britton Road to Lansing Road to build on. They are going to run a sewer line from there to an easement at the Fertilizer Company on Bennett Drive to join the Perry Township sewer. With new building will come the need to review infrastructure and look at possible needs for repair, replacement, or rebuilding. There will need to be joint investment and consideration from the Village, the Township of Perry, and the City of Perry.

11.6        Technical Upgrades to Police Computers

Chief Balsley explained that this item has two separate topics for discussion.

First, Balsley explained that on the weekends officers e-mail reports to him for approval which he opens on his personal computer. This opens his computer to being FOIA-ble. He would like to purchase a tablet for the Department for this use rather than continuing to use his personal computer. It could also be used for salvage inspections. He checked with the State Department and part of the salvage inspection fees collected can be used to make this purchase. His choice, as presented, would be the Samsung Galaxy because it will link with the Department phone that he uses. Cost for the tablet, a screen protector, Bluetooth keyboard tablet stand case, and two memory cards is $311.50.

MOTION by Gentner, seconded by Cameron to approve the purchase of the tablet as presented at a cost of $311.50 plus shipping and handling.

Roll Call: Ayes: Gentner, Kollek-Jewell, Cameron, Mulholland, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

Second, Chief Balsley would like to upgrade the computers in the office. They are currently running Windows XP and after April 2014 there will no longer be any technical support available. He would like to go to Windows 7. Balsley presented quotes for rebuilding and/or upgrading the computers. Staples was quoted at $589.96 to upgrade both computers to Windows 7. Say Computer didn’t feel that the oldest computer could run Windows 7 and so quotes a price of $575.00 for a new computer. Buying separate components to build a new computer with Windows 8 and to upgrade the other computer to Windows 8 will cost $436.00.

MOTION by Gentner, seconded by Cameron to approved up to $750.00 for upgrades and one new computer.

Again, part of the costs can be taken out of the salvage fees because it will be used to do the salvage reports. Salvage fees must be used only for equipment used for salvage inspections. Cameron mentioned that the Police Budget had a couple of line items for technology and wondered if there are still available funds there. Balsley and Clerk will look at the budget and report the findings to the Council.

Roll Call: Ayes: Kollek-Jewell, Cameron, Mulholland, P. Dickerson, Williams, Gentner, H. Dickerson. Nays: None. Absent: None. Motion carried.

Announcements / Correspondence

President Dickerson announced that mail and other correspondence is on the table for review.

H. Dickerson explained that David Banker had previously inquired about installing an outdoor wood burning furnace at his residence. The Village has a 2006 Ordinance that prohibits these furnaces and has no appeal process. Mr. Banker is wondering is the Public Hearing for the Zoning Ordinance is the time for him to ask for re-consideration. Gormley explained that the furnace Ordinance is not part of the Zoning Ordinance. Banker can always come to a meeting and ask the Board to re-consider the Ordinance and it can in fact be changed if that is the Board’s decision. There was discussion and general agreement that there is no desire to change that Ordinance to allow wood burners in the Village.

Guest Comments:

Joseph Bacigal commented on the sewer rate increase.

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:30 p.m.

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Post: 12/11/13