April 8, 2014 — Regular Council Meeting

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, April 8, 2014

6:00 p.m.

(Approved 04/22/14)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Christine Williams, Robert Gentner, Cathy Mulholland, and Tom Cameron.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Williams to approve the agenda. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the March 25, 2014 minutes. All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley asked to add to the agenda – 11.6 Grant Writing Class/Training. Officer Hruska is interested in learning how to write grants and it would be useful for more than just the Police Department.

Everything is good with the Department. They are writing a few Ordinance violations but things are getting cleaned up.

 

9.2       DPW / Municipal Buildings / Park

H. Dickerson reported that the DPW is chipping brush this week. They are hoping to get done but may work part of Saturday to finish up.

9.3       Street / Sidewalks / Newsletter / Web Site

No Report. Cameron asked if there is going to be a Committee meeting in the near future so that action can be taken soon. The Committee could be looking at grants, bids, bonds, and special assessments while the DPW guys are too busy to meet. H. Dickerson will try to talk to them next Monday. The Street Committee is: Gentner, Kollek-Jewell, and P. Dickerson. They will set a meeting soon.

 

9.4       Sewer / Codes

No Report. Clerk reported that when she gave the sewer bond information at the last meeting it was incorrect. The regular principal payment is due in November and not in May as reported. So while the extra payment of $55,000.00 on principal was paid this month along with the interest due, the $45,000.00 regular principal payment was not and will still be due on November 1. Clerk apologized for the oversight.

 

 

Village Of Morrice

Regular Meeting Minutes

April 8, 2014

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

The next Committee meeting will be May 6th at 4:00 p.m.

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Personnel Manual Revisions

Tabled. The Committee had a meeting, made a lot of progress, and decided there are many revisions needed. They will meet again to edit the job descriptions before finalizing the revision and presenting it to the Board for approval.

 

10.2     Property Maintenance

Tabled. Chief Balsley is still working with AGS.

 

10.3     Sidewalk Snow Removal

Tabled. Chief Balsley and Gormley will be meeting to discuss next Wednesday.

 

10.4     Roads

The Committee will set a meeting soon.

 

10.5     Appoint SSESA Board Member

Since Kollek-Jewell’s resignation the Village is short a representative on the SSESA Board. Phyllis Dickerson sent a letter of interest.

 

MOTION by H. Dickerson, seconded by Kollek-Jewell to appoint P. Dickerson to represent the Village on the SSESA Board. All ayes. Motion carried.

 

NEW BUSINESS

 

11.1     Direct Deposit

Clerk explained that a few employees have asked about direct deposit so she checked into the cost using Quickbooks and Chemical Bank. With Quickbooks payroll information will need to be sent two days prior to pay date. For Chemical the due date will be noon the day before. Quickbooks will charge $1.50 per check. Chemical will charge $9.95 per month and waive the $.30 per transaction fee. The auditor said there will be no problem using direct deposit as long as there can still be dual control. We typically cut about 26 paychecks per month including the Council Board checks. There was discussion as to whether or not employees will have the option of a paper check if the direct deposit is implemented and who will pay the fee. If the Board decides to go with Chemical Bank they will require a Resolution. Smart phone applications were discussed.

 

MOTION by Gentner, seconded by Mulholland to move forward with the direct deposit process, all payroll checks will be direct deposited once it is in place, and the Village will incur the $9.95 monthly cost.

 

Village Of Morrice

Regular Meeting Minutes

April 8, 2014

 

Roll Call: Ayes: Kollek-Jewell, P. Dickerson, Cameron, Mulholland, Gentner, H. Dickerson.

Nays: Williams. Absent: None. Motion carried.

 

Gormley will bring a Resolution draft to the next meeting.

 

11.2     White Truck

H. Dickerson explained that the white truck, the 1998 Chevy dump truck, is out of commission. It needs $800.00 – $1,000.00 of work to repair the rear end. It is also leaking fluids and has 90,000 miles on it.

H. Dickerson asked the Board’s opinion about repairing the truck and also whether or not the Village should keep it or sell it.

 

MOTION by Gentner, seconded by P. Dickerson to sell the white truck “as is and where is” on Craig’s List, with a notation that it is also listed locally, for the highest and best price as determined by the Village President.

 

Roll Call: Ayes: Gentner, Mulholland, Cameron, Kollek-Jewell, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

11.3     Granger – Rate Adjustment

Granger would like to make a CPI adjustment to trash pick-up rates beginning April 1, 2014. Trash pick-up is paid in arrears to Granger. Our contract with them does allow this type of annual adjustment. The adjustment will be 1.1%. This would raise the regular rate from $8.50 to $8.59 monthly and the senior rate from $6.50 to $6.57 a month. As our billing is done quarterly and paid forward the bills for March, April, and May were mailed in February and many of them are paid already. The clerk asked that the Village absorb the increase for the months of April and May. The total cost will be $18.67 each month for a total of $37.34. Going forward the bills will reflect the price increase. This would also give the clerk time to publish a notice of the increase before residents see the rate increase on their bills.

 

MOTION by Gentner, seconded by H. Dickerson to accept the Granger rate increase for trash pick-up and to have the Village cover the increase cost of $37.34 total for April and May.

 

Roll Call: Ayes: P. Dickerson, Kollek-Jewell, Cameron, Mulholland, Gentner, H. Dickerson.

Nays: Williams. Absent: None. Motion carried.

 

11.4     Fireworks Permit for Homecoming Festival

H. Dickerson explained that Wolverine Fireworks has to have an approved permit to be able to shoot the Homecoming Festival fireworks display.

 

MOTION by H. Dickerson, seconded by Gentner to approve the Fireworks Permit for the Homecoming Festival as prepared by Wolverine Fireworks. All ayes. Motion carried.

 

11.5     Homecoming Festival – Beer Garden

H. Dickerson explained that the Field of Dreams would like to have a beer garden and a cornhole contest at the Park during the Festival. They have submitted a proposal for approval. There was discussion about where everything is going to be for the Festival this year and what time would be appropriate for the beer tent. Liability was also discussed.

 

MOTION by H. Dickerson, seconded by Kollek-Jewell to allow The Field of Dreams to have a beer tent at the park as requested, starting at 3:00 p.m. on the day of the Festival, everyone must be out by 12:30 a.m.

 

Village Of Morrice

Regular Meeting Minutes

April 8, 2014

 

Roll Call: Ayes: Kollek-Jewell, Cameron, Williams, P. Dickerson, Gentner, H. Dickerson.

Nays: None. Absent: None. Abstain: Mulholland. Motion carried.

 

Mulholland abstained as she is part of the Field of Dreams Committee.

 

11.6     Grant Writing Class/Training

Chief Balsley explained that Officer Hruska is interested in learning how to write grant applications for the Village. The knowledge could be useful for more than just the Police Department, the roads and the sewer could benefit also. The cost for training could be shared by the different funds. Balsley presented information and costs for two different possible training opportunities, one in Detroit and one on-line. There was discussion regarding tuition, travel, and accommodation costs. The Board asked that Balsley and Hruska look at other options and bring information back to the next meeting for consideration.

 

Review Financial Statements / Pay Bills

 

MOTION by Gentner, seconded by H. Dickerson to pay the bills. (List attached).

 

Roll Call: Ayes: Mulholland, Gentner, Cameron, Kollek-Jewell, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

He read an invitation for participation in helping form a Rotary Club in the Perry and Morrice area.

 

Guest Comments:

Carolyn Hopper addressed the Board regarding the streets, brush, and property values in the Village.

Larry Crugher addressed the Board regarding the streets and Village equipment.

 

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:21 p.m.

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk