August 23, 2016 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE
REGULAR COUNCIL MEETING
MORRICE VILLAGE HALL

Tuesday, August 23, 2016
6:00 p.m.
(Approved 09/13/16)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, Kim Kollek-Jewell, and Andy Flynn.

Absent: Robert Gentner.

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and
Clerk: Karen McGuire.

Additions / Deletions to Agenda: None.

Guest Comments on the Agenda: None.

MOTION by Mulholland, seconded by P. Dickerson to approve the agenda. All ayes. Motion carried.

MOTION by Kollek-Jewell, seconded by Flynn to approve the August 9, 2016 minutes. All ayes.
Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement
Chief Balsley reminded everyone that school starts on Thursday so to be careful because there will be lots more morning traffic. The Department is doing well and Echo is progressing well.

9.2 DPW / Municipal Buildings / Park
No Report.

9.3 Street / Sidewalks / Newsletter / Web Site
No Report.

9.4 Sewer / Codes
No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA
No Report.

9.6 SSESA
Mulholland gave the July run report. The Village had one fire call and six ambulance runs for the month.
All of SSESA had nine fire calls and 131 ambulance runs for the month. Year-to-date for all of SSESA there have been 72 fire calls and 915 ambulance runs. The new ambulance has been received and lettered and is now in service.

9.7 Homecoming
No Report.

9.8 Budget
No Report.

Village Of Morrice
Regular Meeting Minutes
August 23, 2016

UNFINISHED BUSINESS

10.1 State Infrastructure Bank (SIB) Loan Information / Roads
Swett suggested that we need to get updated information before the September 27th meeting. Check to see if there are any requirements we need to meet to make sure we can be approved for the loan.

10.2 Vacant Council Seat
H. Dickerson reported that the Personnel Committee met with Scott Jones regarding the vacant seat. Since then we have received two more applications. Later on the agenda for this meeting is consideration of moving from a seven member board to a five member board. That discussion should be completed before appointing another member at this time.

H. Dickerson explained that he talked to Mr. Jones about the list of questions he presented at the last meeting and he seemed satisfied with the answers and discussion.

NEW BUSINESS

11.1 Library Carpet Cleaning Bid
Kollek-Jewell reported that she has talked to the librarian and the carpets have not been cleaned since they were replaced because of water damage about three years ago. She requested quotes from Steam Master and Pichey Cleaning. Steam Master didn’t show up for the appointment and Pichey gave a bid of $100.00 which she presented to Board members. The librarian would like to have the cleaning done in mid September once the kids are back in school so there won’t be so much traffic during the day.

MOTION by H. Dickerson, seconded by Mulholland to approve the $100.00 bid from Pichey Cleaning for cleaning the carpet at the library.

Roll Call: Ayes: P. Dickerson, Mulholland, Flynn, Kollek-Jewell, H. Dickerson. Nays: None.
Absent: Gentner. Motion carried.

It was suggested to get a bid from Pichey to clean the carpet at Village Hall and the Police Department.
Kollek-Jewell will contact them for a bid and to see if they can do everything at the same time.

11.2 Consider Five Member Board
Johnson explained that to reduce the number of Trustees on the Board a Public Hearing would have to be held to consider adoption of an Ordinance. The Ordinance would require approval of two-thirds of the Board for adoption and it cannot take effect for 45 days following adoption, during which time a petition signed by 10% of the registered voters can force the question to be placed on the ballot for election. Notice of the delayed effect of the Ordinance and the right of petition must be published separately at the same time as the Ordinance. There was discussion. Due to the fact that Perry Township holds all of the Village elections there is a question as to where the petitions would need to be turned in. If there is a particular petition to be used and which election the ballot question may need to be ready for also need to be answered. Clerk will try to have the information for the next Council meeting.

11.3 Hall – Air Conditioner
H. Dickerson explained that the hall air conditioner has not been working properly for some time. K & B Heating and Cooling came to check it out. The unit was installed in 1997 and is only working at about 50% efficiency. No coolant is circulating in the top coils. The coolant in this unit will be outlawed in 2020. An unofficial estimate to replace the air conditioner with the same brand is about $3,800.00 for the coil, the tubing, and the condenser. It was discussed whether to wait until next fiscal year and budget for the replacement or see about having the unit replaced sooner. Clerk will get bids for the next meeting. Chief Balsley asked if while we are getting bids if we could check out running a duct to his office too. There is none now. Will include this in the bid requests.

Village Of Morrice
Regular Meeting Minutes
August 23, 2016

Announcements / Correspondence
H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments:
George Kubala lives just outside the Village but has 10 acres on the other side of the railroad tracks that abuts Morrice Meadows. People are crossing the park and trespassing on his land. He has talked to the park manager and wants the Village to be aware that there are dead trees on the lot and he is concerned about the danger of them falling on someone who shouldn’t be there. Loggers are coming in to fell some of the trees in the fall. The Police Department will look into the matter.

MOTION by H. Dickerson, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 6:30 p.m.

Harold Dickerson, Village President
Karen McGuire, Clerk