November 22, 2016 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, November 22, 2016

6:00 p.m.

(Approved 12/13/16)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Philip Hruska, and Cathy Mulholland.

Absent: None.

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: Add: 10.0 Appoint Trustee

11.4 Master Plan

11.5 911 Authority Board

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda as amended. All ayes.

Motion carried.

MOTION by P. Dickerson, seconded by Hruska to approve the November 8, 2016 minutes. All ayes.

Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented Traffic Control Order #106 for approval. There have been issues with parking in the alley. This will make both alleys loading and unloading zones only. Signs will be posted on both sides of each alley. Balsley asked that the Board approve Traffic Control Order #106 limiting parking to loading and unloading only in the east and west alleys, running north and south between Second and Third Streets.

MOTION by H. Dickerson, seconded by Mulholland to approve Traffic Control Order #106 as presented.

All ayes. Motion carried.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

Mulholland gave the run report for October. There were four ambulance calls in the Village for the month.

For all of SSESA there were nine fire calls and 134 ambulance calls for the month. Year-to-date there has been 100 fire calls and 1,343 ambulance calls for all of SSESA, down about 13 from last year.

9.7 Homecoming

No Report.

Village Of Morrice

Regular Meeting Minutes

November 22, 2016

UNFINISHED BUSINESS

10.0 Appoint Trustee

There are currently two partial term and one full term Trustee seats available.

MOTION by Mulholland, seconded by H. Dickerson to appoint Andy Flynn to the full term position.

Roll Call: Ayes: P. Dickerson, Hruska, Mulholland, H. Dickerson. Nays: None. Absent: None.

Motion carried.

The Board took a short recess while the Clerk swore Flynn into office. President Dickerson called the meeting back to order.

10.1 State Infrastructure Bank (SIB) Loan Information / Roads

Clerk explained that P.E.A. responded to the request to update estimated figures for the engineering costs for the road projects. Nosek stated that they had forgotten to include surveying costs so while they were able to cut the design fees somewhat when they add the surveying cost in Britton Road costs will remain about the same as originally quoted, about $36,400.00, and Morrice Road will increase to about $24,000.00. There is a possibility that they may not have to survey Morrice Road due to the type of repair planned. Then the cost would remain about $16,100.00 as previously quoted. They will make the decision at the time of the work. Britton Road will require the survey because they are rerouting drainage. We are not eligible for the loan from the State without engineered plans. Engineering costs can be covered with proceeds of the loan. The Street Committee will meet to discuss possibly contacting other engineers to compare design costs.

10.2 Consider Five Member Board

TABLED until after the election recount.

10.3 CTVRS – Certification of Accountability and Transparency – Due 12/01/16

These are the reports that have to be submitted to the State annually to ensure that we receive all of the Revenue Sharing available to us. Swett will have them ready by the due date.

10.4 Ordinance – Parking

Chief Balsley explained that there is a 2005 Ordinance in place for winter parking on streets. He would like to amend it to include no parking four feet beyond the naturally traveled road to allow the DPW more leeway for snow plowing. The language in this draft will need to be changed regarding the placement of the signs. It should be (5) five locations. It is posted on Morrice Road at both Village limits, on Purdy Lane at Lansing, and on Britton Road at both Village limits. The Village does not maintain Lansing Road so it won’t be posted there. This Ordinance will refer back to the Penalty Ordinance drafted in 2005 and could result in higher ticket amounts. Or the Police Department can use discretion and write the tickets from the ticket book for smaller fines. This Ordinance will be No. 16-03 and not No. 16-01 as listed on the draft.

MOTION by H. Dickerson, seconded by P. Dickerson to approve this Ordinance to amend winter parking as presented with the exception of the two changes listed above, sign locations and the Ordinance number will be changed.

Roll Call: Ayes: Mulholland, Flynn, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

NEW BUSINESS

11.1 December 27th Meeting

Clerk explained that the Board usually cancels the Council meeting scheduled between Christmas and New Year’s so is asking for guidance to post the cancellation or not.

MOTION by P. Dickerson, seconded by Mulholland to cancel the December 27th Board meeting.

Village Of Morrice

Regular Meeting Minutes

November 22, 2016

Roll Call: Ayes: P. Dickerson, Hruska, Flynn, Mulholland, H. Dickerson. Nays: None. Absent: None.

Motion carried.

11.2 Christmas Bonuses

Clerk presented a list of the approved bonuses from last year and a list of current employees and proposed bonuses for this year. There was discussion about possibly reducing the amount of the bonuses, the budget, and the number of hours worked. This year’s proposed amounts are the same as last year. Full time employees to receive $225.00 and part time employees to receive $125.00.

MOTION by Mulholland, seconded by P. Dickerson to give the Christmas bonuses as proposed minus the sub at the Transfer Station. Motioned died for lack of concern.

MOTION by Mulholland, seconded by H. Dickerson to give the 2016 Christmas bonuses as proposed except with the Transfer Station sub receiving $25.00 rather than $125.00 and Phyllis Dickerson’s bonus not included at this time.

Roll Call: Ayes: P. Dickerson, Mulholland, H. Dickerson. Nays: Flynn. Abstain: Hruska. Absent: None.

Motion carried.

MOTION by Mulholland, seconded by H. Dickerson to give Phyllis Dickerson the 2016 Christmas bonus as proposed.

Roll Call: Ayes: Mulholland, Hruska, H. Dickerson. Nays: Flynn. Abstain: P. Dickerson. Absent: None.

Motion carried.

11.3 Front Entry Door

Balsley suggested that the front door needs to be replaced as we continually lose heat and cool air and the snow and rain come in around it. H. Dickerson will talk to the DPW.

11.4 Master Plan

Clerk explained that a resident recently picked up a re-zoning application. After checking with AGS to see what the procedure would be once the application was returned it was discovered that the Village does not have a Future Land Use map which should be part of the Village’s Master Plan. The Master Plan is a road map of sorts to where the Village hopes to be heading in the future. The DDA agreed to also act as the Planning Commission for the Village and did start work on a Master Plan a few years ago but it has not been completed. Gormley suggested we get it completed soon and reached out for a proposal from Carlisle Wortman Associates, Inc. Their estimated cost is $6,800.00. They mapped out the process to follow. It would require three meetings and about eight months after approval to have the plan completed. Clerk forwarded the information from Gormley and Carlisle Wortman to the new president of the DDA/Planning Commission. It was suggested that we contact other companies to compare costs.

11.5 911 Authority Board

Mulholland reported that the 911 Board wants to turn into an Authority Board management structure. They are currently under the direction of the Sheriff’s Department. They have purchased and are moving into the old Red Cross Building because there is not enough room for all the new technological equipment at the Sheriff’s Department. Two documents will be required to move forward – an agreement to create the Authority and a transfer agreement to release employees and equipment to the Authority. There are many benefits to moving in this direction. All the surrounding counties have gone to an Authority Board. The County will still have ultimate control but will save $73,000.00 and can revert back if they want to.

MOTION by H. Dickerson, seconded by Mulholland to send a letter of support to go to the 911 Authority Board structure.

Roll Call: Ayes: P. Dickerson, Flynn, Mulholland, Hruska, H. Dickerson. Nays: None. Absent: None.

Motion carried.

Village Of Morrice

Regular Meeting Minutes

November 22, 2016

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

The City of Perry’s Light Parade is December 10th and their Festival of Trees is on December 19th.

A copy of the GLS Paser Road Survey for Shiawassee County is here for review. The Village’s Major Roads are ranked #10 out of 10. Most all of the roads in the County are in need of work.

Guest Comments: Bob Peterson from the Post Office

Mr. Peterson reported that the DPW put a fence up in the alley by the post office without talking to him. He is concerned about where he is supposed to put the snow plowed from behind the post office now.

H. Dickerson will talk to the DPW and get back to Mr. Peterson.

MOTION by H. Dickerson, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:05 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk