December 13, 2016 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, December 13, 2016

6:00 p.m.

(Approved 01/24/17)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, and Philip Hruska.

Absent: Andy Flynn.

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: None

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded Mulholland to approve the agenda. All ayes. Motion carried.

MOTION by Mulholland, seconded by Hruska to approve the November 22, 2016 minutes. All ayes.

Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the Complaints Response report for November.

9.2 DPW / Municipal Buildings / Park

Mulholland explained that the Park Committee would like approval to purchase two eight foot tables for the building, some cookie racks, and two large aluminum pans. All of these items would be used for the annual Halloween party. H. Dickerson recommended that the Committee get some prices and check with the Treasurer and the Budget Committee for approval.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

No Report.

9.7 Homecoming

No Report.

9.8 Budget

No Report.

UNFINISHED BUSINESS

10.1 State Infrastructure Bank (SIB) Loan Information / Roads

Hruska reported that he contacted Wolverine Engineering and they came out to look at the roads. They will make recommendations for repairs at no charge to the Village. Hruska asked them to look at all the roads not just Morrice and Britton. He is still waiting to hear back from Kebs.

Village Of Morrice

Regular Meeting Minutes

December 13, 2016

10.2 Consider Five Member Board

The Board discussed the pros and cons of going to a five member Board and what the change will mean.

If an Ordinance is approved in February a public notice must be published for ten consecutive days. Residents have the right to petition against the change. They must gather signatures of 10% of voters registered for the last election within 45 days. The change will require a Public Hearing and possibly an election depending on whether or not anyone petitions the change. If the two vacant seats remain unfilled when the Ordinance is approved they will simply be abolished. If they have been filled before the Ordinance is approved the Board will remain a seven member board until the election when the next term is ready to expire. Two of those terms would not be placed on the ballot.

TABLED until the first of the new year. Board will make a decision at the first meeting of 2017.

10.3 Master Plan

The Zoning Enabling Act was replaced in 2009. The Village needs to have a Master Plan and Future Land Use Map in place and updated every five years. It is necessary for re-zoning. Gormley previously presented a proposal from Carlisle/Wortman for $6,800.00 with a timeframe of eight months for the process. The Clerk contacted Wade Trim and received an estimated cost of $10,000.00 – $15,000.00 with a nine to twelve month timeline. C2AE reported that they would need more information to be able to provide a proposal. It will depend on what the Village wants to use the Master Plan for. The Spicer Group did not reply to Clerk’s request. Rowe Engineering stated that they worked with the Village in 1994 on a Master Plan update. They are looking for documents. There are none at Village Hall.

MOTION by H. Dickerson, seconded by P. Dickerson to authorize $6,800.00 for the Master Plan process and letting the Planning Commission decide who to work with.

Roll Call: Ayes: Mulholland, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

NEW BUSINESS

11.1 Sewer Rates

Clerk reported that the official CPI data will not be published until 12/15/16 but the Social Security cost of living adjustment (COLA) for 2017 is going to be .3%. These rates are normally very similar. The .3% increase would result in a 29¢ increase to the quarterly sewer rate. It is Clerk’s recommendation to not adjust the sewer rates at this time.

MOTION by P. Dickerson, seconded by Mulholland to leave the sewer rate as is. All ayes. Motion carried.

11.2 Resolution – Shiawassee County Hazard Mitigation Plan

Clerk explained that a while ago we received a draft of the County’s Hazard Mitigation Plan for review. This week we received notice that they have formally adopted the new Hazard Mitigation Plan. In order to be eligible for any disaster relief within the Village the Board needs to also adopt the plan. We have adopted previous plans in the past. They provided a draft resolution that the Clerk adjusted with Village information. The Resolution No. 16-04 is in the Board packets.

MOTION by Mulholland, seconded by H. Dickerson to approve Resolution No. 16-04 adopting the 2016 Shiawassee County Hazard Mitigation Plan.

Roll Call: Ayes: Hruska, P. Dickerson, Mulholland, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

11.3 Rothney – Re-Zoning Application

Resident submitted a re-zoning application for only part of a parcel. After the attorney and the zoning administrator conferred it was determined that a lot split must be completed before the re-zoning can be considered. There has to be an existing, legally defined, lot for re-zoning consideration. Clerk will return

Village Of Morrice

Regular Meeting Minutes

December 13, 2016

the application check along with a letter explained that the lot split must be done first. After the split is approved the Planning Commission will be able to consider the re-zoning application.

Review Financial Report / Pay Bills

MOTION by Mulholland, seconded by H. Dickerson to pay bills as presented. (List attached).

Roll Call: Ayes: Mulholland, P. Dickerson, Hruska, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments:

Bob Peterson from the Post Office explained that he has been directed to push snow into a fire lane and he wants something in writing that says that is where it is supposed to go. It is raising his snow removal cost and tearing up sod. His contractor has to move the fallen snow first before he can pile on the freshly plowed snow. H. Dickerson will investigate and check with the DPW and get back with Peterson.

Peterson also commented that the ends of the sidewalks are blocked by plowed snow. He asked if the DPW could clear the snow that they push up into the ends of the sidewalks when the go around the corners.

Dan Mullen proposed that he sell to or barter with the Village for a parcel of land that he bought at the Michigan property tax sale. It is a 50 foot by 20 foot piece of land that he believes is an easement or throughway between First and Second Streets. He has a parcel number but it can’t be located on the Village zoning map. Clerk will contact Steve Schweikert, the assessor, and see if the issue can be resolved.

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:10 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk