January 24, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, January 24, 2017

6:00 p.m.

(Approved 02/14/17)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, and Philip Hruska.

Absent: Andy Flynn.

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: None

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded P. Dickerson to approve the agenda. All ayes. Motion carried.

MOTION by Mulholland, seconded by Hruska to approve the December 13, 2016 minutes. All ayes.

Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the Complaints Response report for December. Numbers have been up just about every month.

Chief Balsley received a Special Liquor License application at the first of the month for the Field of Dreams cornhole tournament to be held this coming weekend at St. Mary’s. Since the Board didn’t meet the first Tuesday of this month they would not have had enough time to wait for this meeting and still be able to get the application into the state on time. Balsley approved the application. He asked permission to approve repeat applications without waiting for a Board meeting. He will bring them to the Board at the next regular meeting.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

Chief Balsley presented pictures of the ruts created by a company bringing a pump onto the lagoon property. The lagoon operator, Paul Cameron, asked the company to wait until April for the delivery but they are moving out of state and wanted to make the delivery as soon as possible. They brought equipment that was way too heavy to drive across the soft ground and tore up the driveway and yard. They left huge ruts and their crane slid in the mud and tipped over. The DPW was able to right it for them. It seems they should have some part in rectifying the mess they created.

MOTION by Mulholland, seconded by H. Dickerson to send the company a letter, copies of the pictures, an estimate of repair cost, and a timeline to repair before the ground freezes. And to hold payment until the issue is resolved.

Roll Call: Ayes: Hruska, P. Dickerson, Mulholland, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

Village Of Morrice

Regular Meeting Minutes

January 24, 2017

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

Mulholland gave the November and December run reports. In November there was one fire call and five ambulance calls in the Village and 14 fire runs and 107 ambulance calls for all of SSESA. In December there were two fire calls and three ambulance calls in the Village and 20 fire runs and 143 ambulance calls for all of SSESA. Year to date there have been 120 fire calls and 1,594 ambulance calls for all of SSESA.

9.7 Homecoming

H. Dickerson reports that at the meeting on January 17th it was decided that due to lack of funding and volunteers there will be fireworks only this year. The tractor pulls and the elephant ear vendor will still participate but there will be no parade or other activities. The next meeting is scheduled for Tuesday, February 28th at 1:30 p.m.

9.8 Budget

The Budget Committee meeting schedule for tonight has been canceled. The Committee will meet on Thursday, February 2nd at 7:00 p.m.

UNFINISHED BUSINESS

10.1 State Infrastructure Bank (SIB) Loan Information / Roads

Hruska reported that the Street Committee met last week and have decided to do a traffic study on Morrice and Britton Roads to see which is more traveled. He has gotten information back from Wolverine Engineering. The estimate for repair of all the streets in Morrice is just over 1.5 million dollars. Estimates for Morrice and Britton Roads were a decent amount less than P.E.A. provided but more than One-Way quoted. The Budget Committee needs to meet to discuss how to recommend proceeding.

10.2 Consider Five Member Board

After much consideration it was decided to stay with a seven member board rather than reduce the number of Board members to five. P. Dickerson will call the two applicants, Scott Jones and Dan Feig, who have been interviewed to see if they are still interested.

MOTION by H. Dickerson, seconded by P. Dickerson to stay with a seven member board. All ayes. Motion carried.

10.3 Master Plan

Waiting to hear back from the Planning Commission. They have a meeting tomorrow so may have information soon.

NEW BUSINESS

11.1 Renew Granger Contract

Granger sent a proposed contract extension. A representative from Granger was going to be here tonight but had a last minute change of plans. Our current contract expires February 28, 2017. The rates will be increased and then hold constant for five years. Trash pickup rates will increase 13% for the regular service rate and 18% for the senior rate. Transfer Station pickup rates, which have remained steady since 2008, will increase $55.00 per container. There was discussion regarding negotiability of increases, number on containers pulled at the Transfer Station and cost of mailing trash pickup bills. It was decided to refer this information to the Budget Committee for a recommendation before taking action. Clerk will gather requested information for the Budget Committee

11.2 Park – Pat Jewell

Pat Jewell requested that the DPW take down the five Christmas decorations that are on light poles at the Park and in the future put them up again as needed. H. Dickerson will talk to the DPW.

Village Of Morrice

Regular Meeting Minutes

January 24, 2017

Kim Kollek-Jewell reported that Easter at the Park is set for April 8th. There are 3,000 eggs to be stuffed and it takes about $450.00 to buy the candy to fill them. The Park will get a $200.00 donation from the DDA and possibly a $250.00 donation from John Gormley that will be used to cover the cost. She will meet with the DDA tomorrow. Kollek-Jewell would like permission to begin purchasing the candy.

MOTION by Mulholland, seconded by H. Dickerson to approve the purchase of up to $450.00 for candy for Easter at the Park.

Roll Call: Ayes: P. Dickerson, Mulholland, Hruska, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

Kollek-Jewell brought up the repeat request to add the Park donation amounts to the total Park budget. Previously Swett said that could be done with the end of the year adjustments but she is not sure it has actually been done.

11.3 Renew Cooperative Recycling Agreement

The annual renewal of the Cooperative Recycling Agreement is due. Details for the Village’s in kind participation remains the same – use of the property, snow, grass, and weed maintenance, and crushing the cardboard when requested. They are asking the City of Perry and Perry Township to each add an additional $200.00 financial contribution this year. The program’s rates from Granger are set to increase too. They are going to be struggling to stay in the black this year so may need to ask for an increase in donations from everyone in the future.

MOTION by P. Dickerson, seconded by Mulholland to renew the Cooperative Recycling Agreement for another year. All ayes. Motion carried.

Clerk reported that Kollek-Jewell would like to remain on the Cooperative Recycling Committee as a representative for the Village even though she is no longer part of the Village Council.

MOTION by H. Dickerson, seconded by P. Dickerson to approve Kim Kollek-Jewell continue to represent the Village on the Cooperative Recycling Committee. All ayes. Motion carried.

11.4 Police – Light Bar

Chief Balsley reported that the light bar on the Ford is no longer functioning properly, is a safety issue, and needs to be replaced. It is about 15 years old and cannot be repaired. He presented low end quotes from Mid-Michigan Emergency Equipment for three different light bars that will work with the operating system in the car. They range in price from $1,450.00 to $1,982.50. There will be an additional cost of $250.00 for installation and removal of the old unit. He would prefer the Federal Signal Light Bar at a cost of $1,982.50. It will be able to be transferred to another car in the future. The Ford will most likely need to be replaced in the next couple of years. Balsley has discussed the purchase and the Police budget with Swett and he approved the purchase.

MOTION by Mulholland, seconded by H. Dickerson to approve the Police Department purchase of the Federal Signal Light Bar from Mid-Michigan Emergency Equipment at a total cost of $2,232.50, to include removal of the old bar and installation of the new bar.

Roll Call: Ayes: P. Dickerson, Mulholland, H. Dickerson, Hruska. Nays: None. Absent: Flynn. Motion carried.

11.5 Amend Ordinance No. 16-03 – Winter Parking

Johnson explained that after the approval of Ordinance No. 16-03 a typo in section number 3.2 was discovered. Rather than amend that Ordinance he drafted a new Ordinance that corrects the error, updates the Ordinance number and the enacted date, and repeals Ordinance No. 16-03. He presented the new Ordinance for approval.

Village Of Morrice

Regular Meeting Minutes

January 24, 2017

MOTION by H. Dickerson, seconded by Hruska to approve the Ordinance as presented.

Roll Call: Ayes: Mulholland, P. Dickerson, Hruska, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

Review Financial Report / Pay Bills

MOTION by Mulholland, seconded by Hruska to pay the bills as presented. (List attached).

Roll Call: Ayes: Hruska, P. Dickerson, Mulholland, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments: None

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 6:45 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk