February 14, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, February 14, 2017

6:00 p.m.

(Approved 02/28/17)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, Philip Hruska,

and Andy Flynn

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Move: 10.1 Granger – Renew Contract – Price Adjustments to

No. 8 – Special Guests

Add: 10.1 I-69 Corridor

11.6 Lagoon and DPW Phone Lines

11.7 Transfer Station and Residential Trash Rates

11.8 Printers

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded Mulholland to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Mulholland, seconded by Hruska to approve the January 24, 2017 minutes. All ayes.

Motion carried.

 

Special Guests: Bill Peterson – Granger – Renew Contract – Price Adjustments

Hruska explained that Granger proposed rate increases for both the Transfer Station hauling and the residential trash pick-up services with this contract renewal. Sean McHugh from Granger met with the Budget Committee and they were able to negotiate a smaller increase. The rate increases were proposed at 13% – 18% but were negotiated down to 9% – 10%. Container pick up at the Transfer Station will increase 10% and residential trash pick-up will increase 9%. This modified contract extension will lock the rates in for five years. Swett explained that the rate increase will have to be passed on to residential pick-up customers and Transfer Station users.

 

MOTION by H. Dickerson, seconded by Hruska to accept the five year modified contract extension with Granger as presented.

 

Roll Call: Ayes: Flynn, Mulholland, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the Complaints Response report for January.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

 

Village Of Morrice

Regular Meeting Minutes

February 14, 2017

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

No Report.

 

9.8       Budget

Treasurer Swett presented preliminary budget drafts for fiscal year 2017-2018. He reported that most of the funds are in the black; not spending more than taking in. The General Fund is still having issues but is better than in the past few years. Currently it is about $9,400.00 short in annual revenues even after operational transfers from other funds. For now there are reserve funds to draw on so it won’t be over budget but this is something that Council needs to be aware of. They will need to look at finding more revenue or more cuts in the near future. The Budget Committee met twice for 2-3 hours each time and discussed possible cuts. There are not going to be any easy cuts at this point. There are no major changes anywhere. The next Budget Committee meeting will be Thursday, February 16 at 7:00 p.m. At the next Council meeting on the 28th the Board will need to approve the new budget and the amendments to the current year’s budget.

 

UNFINISHED BUSINESS

 

10.1     I-69 Corridor

  1. Dickerson explained that Sid Grinnell asked to be the representative for Morrice at the I-69 Corridor meetings. He will represent the Village at no cost. He will require a letter of recommendation.

 

MOTION by H. Dickerson, seconded by P. Dickerson to appoint Sid Grinnell as the I-69 Corridor representative for the Village. All ayes. Motion carried.

 

10.2     State Infrastructure Bank (SIB) Loan Information / Roads

Hruska reported that the Budget Committee now has a rough dollar amount that can be spent on roads this year but the Street Committee needs to have a meeting to decide where to spend the funds. After that committee meeting he will have more information to present to the Board.

10.3     Master Plan

The Planning Commission voted to go with Carlisle/Wortman for the Master Plan creation. Gormley will contact the firm to let them know the Commission’s decision as he made first contact and negotiated the fee with them.

 

10.4     Park – Purchases and Lawn Mowing

  1. Dickerson explained that previously the Park Committee requested permission to purchase some miscellaneous supplies – (2) 8 foot tables, cookie racks, (2) large metal pans, and aluminum pans – at an approximate cost of $350.00. The Board chose to wait until the Treasurer approved the purchase. Swett has given his approval.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approved up to $400.00 for the Park Committee to purchase the listed supplies.

 

Roll Call: Ayes: Hruska, P. Dickerson, Flynn, Mulholland, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Village Of Morrice

Regular Meeting Minutes

February 14, 2017

 

  1. Dickerson stated that park lawn mowing will go back to the DPW mowing the Park at no cost to the Park.

 

NEW BUSINESS

 

11.1     Appoint New Board Member (s)

  1. Dickerson reported that the Personnel Committee interviewed Scott Jones for the position of Village Trustee and recommends him to the Board. He has accepted the position. Mr. Jones was introduced to the Board.

 

MOTION by H. Dickerson, seconded by Hruska to appoint Scott Jones to the Board.

 

Roll Call: Ayes: P. Dickerson, Flynn, Hruska, Mulholland, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Board recessed for five minutes while Clerk swore Jones into office.

 

As soon as the Board reconvened guest, John DeChant, requested to speak to the Board. He received a delinquent tax notice from the County that he doesn’t understand. There was not much detail on the notice. It was explained to him that Perry Township does all tax billing and collecting for the Village so they should have the information he needs. He stated that he has been to Perry Township and called the County to no avail. Johnson advised him to make an appointment with Tom Dwyer, the County Treasurer, to see if he can clear things up for him.

 

11.2     Fireworks Permit for Festival

Clerk explained that this is the annual State permit that is required so that Wolverine can do the fireworks display at the Homecoming Festival. We have approved it every year.

 

MOTION by P. Dickerson, seconded by Mulholland to approve the State Fireworks Display Permit for Wolverine for the Homecoming Festival. All ayes. Motion carried.

 

Flynn left at 6:30 p.m.

 

11.3     Sewer/Trash Late Fees

Hruska explained that to date the Village does not assess a late fee for past due sewer or trash bills. As of February 3rd there were 80 sewer accounts and 15 trash accounts that are past due. Many residents never pay quarterly but rather wait until the entire year of billings, along with an 8% administrative fee, is added to their Village summer tax bill. The Budget Committee is recommending a 10% late fee for accounts 15 days past due. Johnson will check with Gormley to confirm allowable percentage and Resolution language.

There will have to be notification to residents before implementing the late fees. Sewer and trash bills for this quarter have already been mailed.

 

11.4     Auditor Quotes

Hruska explained that our current auditors, AHP, presented a larger than expected rate increase for their services this year. The audit cost is proposed to increase $5,000.00 – $7,000.00. Clerk spoke with several small local municipalities and many received the same information. Some use other firms and some are going out for bids. Clerk compiled a list of six possible alternative auditing firms. AHP didn’t provide the increase information until just recently so we are rather late in our fiscal year to begin looking for another firm. The fiscal year ends February 28. The audit must be submitted by August 31 and the Act 51 Report due date is June 30. It was decided to look for possible alternative firms. Clerk will send letters to the firms listed with a request for quotes to be returned by 5:00 p.m. on March 13th. Will review results at the meeting on March 14th.

 

11.5     Credit Card Machine

Hruska reported that the Budget Committee has been discussing being able to take credit cards in the office

Village Of Morrice

Regular Meeting Minutes

February 14, 2017

 

and at the Transfer Station. Information from Chemical Bank was included in the packets. There will be

fees involved and they will have to be passed on to the card user. There was discussion about how the fees will be applied and accounted for. Waiting for further information from Chemical. Will TABLE until that

information is received.

 

11.6     DPW and Lagoon Phone Lines

Hruska stated that there are two phone lines that are basically unused. The one in the DPW building and the one in the Lagoon building are very seldom used. Employees have Village supplied cell phones so the land lines are unnecessary. Terminating service would save about $1,100.00 a year. It was agreed to terminate the service for these two lines.

 

11.7     Transfer Station and Residential Trash Rates

Hruska reported that with the rates for container pick up at the Transfer Station going up 10% the Board needs to look again at the rates for customers. The Budget Committee would recommend a 15% increase rounded up to the next whole dollar. H. Dickerson would like to see what the new price recommendations will be and to talk to the DPW as too much increase may be detrimental to business. It was suggested someone get common costs in the surrounding area for comparison. TABLE for now. Hruska will bring recommended rates to the next meeting.

 

Granger is increasing residential rates to the Village by 9%. The Budget Committee recommends increasing costs to residents by about that same amount. It was recommended that the standard rate increase by 77¢ per month and the senior rate increase by 57¢ per month. Since bills have already been mailed for this quarter price increase will be effective June 1. Will have to post notices before the new rates take effect.

 

MOTION by Hruska, seconded by Mulholland to have the attorney draw up a Resolution to reflect the trash service price increases of 77¢ per month for the standard rate and 57¢ per month for the senior rate effective June 1. All ayes. Motion carried.

 

11.8     Printers

Hruska explained that the Clerk’s printer is starting to not operate very efficiently so it is most likely only a matter of time before it has to be replaced. The Budget Committee would like to plan the expense into the budget prior to the need. Replacement cost is approximately $900.00.

 

MOTION by Hruska, seconded by P. Dickerson to approve up to $1,000.00 for a replacement printer for the clerk when it is needed.

 

Roll Call: Ayes: P. Dickerson, Hruska, Mulholland, Jones, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

 

The printer/scanner in the Squad Room also will need to be replaced soon. It is the only color printer that we have and all departments use the scanner. Chief found a comparable one for a cost of $304.99.

 

MOTION by H. Dickerson, seconded by Mulholland to approved up to $350.00 for a new printer/scanner for the Squad Room.

 

Roll Call: Ayes: Hruska, P. Dickerson, Mulholland, Jones, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

 

Village Of Morrice

Regular Meeting Minutes

February 14, 2017

 

Review Financial Report / Pay Bills

No Financial report this meeting. Swett has been focusing on the budget. Will have the Financial Reports for the next meeting.

 

MOTION by Mulholland, seconded by P. Dickerson to pay the bills as presented. (List attached).

 

Roll Call: Ayes: Mulholland, Jones, P. Dickerson, Hruska, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:20 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk