February 28, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, February 28, 2017

6:00 p.m.

(Approved 03/14/17)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Scott Jones, Cathy Mulholland,

Philip Hruska, and Andy Flynn

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by Mulholland, seconded Flynn to approve the agenda. All ayes. Motion carried.

 

MOTION by Flynn, seconded by Mulholland to approve the February 14, 2017 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

  1. PUBLIC HEARING

 

9.1       Property Tax Millage to Support Budget

 

President Dickerson opened the Public Hearing for the Property Tax Millage to Support the Budget

and called for public comments. There were none.

 

The Board discussed the current millage of 11.1622 for General Operating, 1.00 mill for Municipal             Streets, and .7 mills for Emergency Services – SSESA. There is no proposed change for this fiscal             year. Swett commented that this has been the rate for many years.

 

The Public Hearing for the Property Tax Millage to Support the Budget was closed

 

9.2       2017 – 2018 Proposed Budget

 

President Dickerson opened the Public Hearing for the Proposed 2017 – 2018 Budget and called for             public comments. There were none.

 

Treasurer Swett explained that the Budget Committee met several times to work on the new budget.             Their process was to compare the current year actual income and expenses to the current year             budget to see where adjustments needed to be made. A number of expenses were cut; the largest being no funds allocated for employee raises. Fund balances are better than last year. They spent           the most time on the General Fund as there is more discretionary spending there. Swett noted that this budget is a little bit more strict than usual. Mulholland question the Park Budget. There was            discussion about the final amount allocated to the park.

 

The Public Hearing for the Proposed 2017 – 2018 Budget was closed.

 

COMMITTEE REPORTS

 

10.1     Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that the overhead light bar has been installed on his car. Council can see it after the meeting if they want to.

Village Of Morrice

Regular Meeting Minutes

February 28, 2017

 

10.2     DPW / Municipal Buildings / Park

No Report.

 

10.3     Street / Sidewalks / Newsletter / Web Site

No Report.

 

10.4     Sewer / Codes

No Report.

 

10.5     Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

10.6     SSESA

Mulholland gave the call report for January. There were two fire runs and 10 ambulance calls in the Village for the month. There were 16 fire runs and 144 ambulance calls for all of SSESA for the month.

 

10.7    Homecoming

No Report. The next meeting will be Tuesday, March 21 at 1:30 p.m.

 

10.8     Budget

No Report.

 

UNFINISHED BUSINESS

 

11.1     State Infrastructure Bank (SIB) Loan Information / Roads

Hruska reported that he talked to Wolverine Engineering again and while their original quote for South Street was $154,000.00 the price of asphalt has dropped and it could reduce our cost by about $20,000.00. He has talked to the treasurer and the Road Committee and would like to go forward with the loan application. If the asphalt bid comes back at the original price we would not be able to do all of South Street. The proposed project would also include approximately $9,000.00 for a few small areas that the DPW can repair and some striping. The loan application will be for $69,000.00 with the remainder of the costs coming from Village Street Funds. Wolverine will do all the paperwork and we should expect about a one month turn around if the application is approved. The loan will be for 10 years unless there is a penalty for early payoff in which case the loan will be for 7 years. If approved this will be the only street project the Village will be able to do for the next 5 to 7 years if funding remains the same. Hruska reminded the Board of the need to consider asking for a millage increase. The Road Committee would like to research concreting the approach at Mugg & Bopps where delivery trucks are tearing it up. The millings will be used for the shoulders and possibly the park driveway or parking area and/or the DPW driveway. The DPW may have to move the millings to save on costs but there is no cost for the Village to keep it. There was discussion about drainage and the low spot where water runs over South Street. Hruska asked the Board to approve $144,000.00 in funding for the project – $69,000.00 from the loan and $75,000.00 from the Village Street Funds.

 

MOTION by Flynn, seconded by Mulholland to approve going forward with the 2017 Road Project by submitting the loan application.

 

Roll Call: Ayes: Jones, Hruska, P. Dickerson, Flynn, Mulholland, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

  1. Dickerson will talk to the DPW about drainage, the low spots, and what they will need to do the work.

 

11.2     Master Plan

Tabled. Clerk will contact Gormley and Haring to see if they have contacted or been contacted by Carlisle/Wortman.

 

 

Village Of Morrice

Regular Meeting Minutes

February 28, 2017

 

11.3     Lagoon Property

Clerk sent the pictures of the damage to Layne Christensen, the pump company. They requested bids for the repair work. The DPW got two bids – one from P.F. Green for $3,180.00 to repair the driveway and one from Cook Landscaping for $800.00 to repair the lawn next to the pond. The bids were sent to Layne and they issued a credit memo for the full cost of the repairs. Clerk would like permission to allow the DPW to decide when the weather permits and to contact the bidders to have the work done. The costs will be paid from the credit to the Sewer Fund.

 

MOTION by Hruska, seconded by Flynn to approve the bids as presented and to allow the DPW to decide when the work should be done.

Roll Call: Ayes: Mulholland, P. Dickerson, Hruska, Flynn, Jones, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.4     Sewer/Trash Late Fees

Gormley pulled an old Ordinance that shows that the Village has some provisions for late fees already in place. It states a 10% late fee if not paid by the due date plus 1% interest per month. With a new Ordinance the Village would be able to adjust the rates, in the future, by Resolution rather than having to write another Ordinance each time. There was discussion regarding fee amounts and grace periods. Johnson will check on maximum penalty allowable.

 

MOTION by H. Dickerson, seconded by Hruska to have Gormley draft a new Ordinance with the 10% late fee per quarter and a 15 day grace period that can be modified by Resolution going forward.

 

Roll Call: Ayes: Hruska, Mulholland, P. Dickerson, Flynn, Jones, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Flynn left at 7:00 p.m.

 

11.5     Auditor Quotes

Clerk sent out six letters asking for bids, has fielded a few calls but no bids back yet. The deadline for submission is March 13.

 

11.6     Credit Card Machine

Waiting for information back from Chemical regarding machine costs.

 

11.7     Transfer Station and Residential Trash Rates

Hruska presented a recommended rate change list per the Budget Committee. They split some of the categories up and raised the rates just slightly. The signs and receipts will have to be changed to reflect these rate changes. Discussed checking on advertising costs.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the new rate adjustments and up to $250.00 to have the sign covers changed. Rates will be effective when the signs are ready.

 

Roll Call: Ayes: Hruska, Mulholland, P. Dickerson, Jones, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

 

Gormley sent an Ordinance draft for residential pick up service for the Board to read over and send any suggestions. He will have it ready for discussion and possible approval at the next meeting.

NEW BUSINESS

 

12.1     2016 – 2017 Budget Amendments

Swett explained the amendments and recommended them for approval.

 

MOTION by H. Dickerson, seconded by Mulholland to approved the 2016 – 2017 Budget Amendments as presented.

Village Of Morrice

Regular Meeting Minutes

February 28, 2017

 

Roll Call: Ayes: Jones, P. Dickerson, Mulholland, Hruska, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

 

12.2     Set Property Tax Millage Rate for 2017 – 2018

 

MOTION by Mulholland, seconded by P. Dickerson to set the Property Tax Millage Rate for 2017 – 2018 at the same current rate of 12.8622 mills allocated as 11.1622 mills for General Operating, 1.00 mill for Streets, and .7 mills for SSESA.

 

Roll Call: Ayes: Mulholland, P. Dickerson, Hruska, Jones, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

 

12.3     Adopt 2017 – 2018 Budget

 

MOTION by Hruska, seconded by Jones to approved the 2017 – 2018 Budget for all Funds as presented.

 

Roll Call: Ayes: P. Dickerson, Jones, Hruska, Mulholland, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:20 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk