March 14, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, March 14, 2017

6:00 p.m.

(Approved 03/28/17)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Scott Jones, Harold Dickerson, Phyllis Dickerson, Cathy Mulholland,

Philip Hruska, and Andy Flynn.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded Mulholland to approve the agenda. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the February 28, 2017 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the Complaints Response report for February.

 

9.2       DPW / Municipal Buildings / Park

No Report. Chief Balsley asked the Park Committee to consider getting a dog waste station for the park. He has seen them on Amazon for about $180.00. Mulholland questioned the rules about dogs being allowed in the park. Chief Balsley said if that is the case perhaps they could look into a fenced dog run at the park.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

No Report. The next meeting will be Tuesday, March 21st at 1:30 p.m.

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     State Infrastructure Bank (SIB) Loan Information / Roads

Hruska reported that Wolverine filled out the loan application and sent it here for review. Swett requested a couple of minor changes. It was sent back to Wolverine who said they expected a bit of adjustment but

Village Of Morrice

Regular Meeting Minutes

March 14, 2017

 

didn’t have any issues with the changes. Clerk sent the revised application on to SIB. Should expect the notice of approval or not in about one month. Hruska answered some questions from the last meeting. The interest rate will remain the same for a seven year or a ten year loan period. There is no early payoff penalty. Wolverine said if the low spot on Britton was not already addressed it will be before the work is done. Still waiting to hear back on the cost to cement the drive approach at Mugg & Bopps and whether or not it would be feasible to do it.

10.2     Master Plan

Tabled.

 

10.3     Residential Trash Rates

Gormley explained Ordinance No. 17-02, How to Deal with Solid Waste in the Village, and the need to have it in place. This Ordinance will allow the rates and fees to be set by Resolution.

 

MOTION by H. Dickerson, seconded by Hruska to approved the Ordinance as presented.

 

Roll Call: Ayes: P. Dickerson, Hruska, Jones, Flynn, Mulholland, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Gormley presented and explained the Resolution Establishing Solid Waste License and Setting Rates.

This Resolution sets the new trash pick-up rates, the 10% late fee, the 6% per annum interest rate on unpaid balances, the termination formula, the reinstatement of services fee, and the 8% administration fee for delinquents transferred to taxes.

 

MOTION by Jones, seconded by H. Dickerson to approved the Resolution as presented.

 

Roll Call: Ayes: Flynn, Jones, Hruska, Mulholland, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

10.4     Sewer/Trash Late Fees

Gormley explained that this Ordinance is not ready for approval yet. He is still waiting for some information from Nosek. The original 1985 Sewer Ordinance set rates. Over the years there have been some amendments. Gormley asked Nosek to review the rates to see if they are still relevant and if they are reasonable by today’s standards. The new Ordinance will amend the original Ordinance, incorporate all the revised rates, and allow for the rates and fees to be set by Resolution going forward. There was discussion about the most effective way to shut off an unpaid sewer account, the amount of time and cost it would entail, and the appropriate fee to assess. Clerk will check with DPW for their input.

 

10.5     Auditor Bids

Clerk sent out six requests for bids and got five responses back. Swett reviewed them with the Board. Two were ruled out for lack of any similar entities listed as clients. One was ruled out based on the quoted cost. Clerk will call references for the remaining two and confer with Swett who will bring a recommendation back to the Board. Clerk will also check with the Treasury and the State CPA review. Hruska inquired about a guarantee that the quoted rates won’t increase and the need for it to be written into a contract. The Village audit is due to the State by August 31st and the Act 51 report in due to the State by June 30th. There is new performance reporting being required for the Act 51 this year.

 

10.6     Credit Card Machine

Hruska explained the information received back from Chemical. They have a used machine we can use but will need to purchase a pin pad for $229.00. There will be free set up and activation and next day funding. It has been recommended to use present swipe only transactions to keep costs down. Costs to the Village will be 2.29% plus 19¢ per swipe. There will also be costs of just under $15.00 per month to have the live account. After discussion it was decided to charge a use fee of 4% per swipe with a minimum transaction of $10.00. Chemical will provide training. Scott, Olsen, and H. Dickerson will be trained for card transactions.

Village Of Morrice

Regular Meeting Minutes

March 14, 2017

 

MOTION by H. Dickerson, seconded by Mulholland to approve $229.00 to purchase the pin pad and

to establish a use fee of 4% per swipe with a minimum transaction of $10.00.

 

Roll Call: Ayes: Mulholland, Flynn, P. Dickerson, Hruska, Jones, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

NEW BUSINESS

 

11.1     Rothney Land Division Application

Gormley reviewed the information on the application with the Board. It is the same information that was recently presented for rezoning. Mr. Rothney was advised at that time that a land division application would be required to be completed before a re-zoning application could be considered. The property is currently zoned R2A – low density residential. There was discussion about future re-zoning possibilities and the newly formed lot size. The first step will be certification from the Zoning Administrator that the lot that will be split out will be a legal conforming lot and that it meets the Zoning Ordinance requirements.

Clerk will contact AGS for recommendation letter and add this item to the next agenda for approval.

 

11.2     Employee Health Insurance Renewal

Clerk presented the renewal proposal from BCBS. The plan we currently have is not available for the next policy year so BCBS is recommending the H.S.A. PPO Bronze $5500. The deductable for the employees will go up $1,000.00 for the year and the cost of the premium will go up $1,017.96 for the year for the Village. This policy is basically catastrophic coverage but meets State compliance for municipalities. There was discussion about the current state of health care. Swett said another alternative would be to drop the insurance and offer the employees some sort of financial support.

 

MOTION by H. Dickerson, seconded by Mulholland to approve renewal of the Employee Health Insurance with BCBS.

 

Roll Call: Ayes: P. Dickerson, Mulholland, Flynn, Jones, H. Dickerson. Nays: None. Abstain: Hruska.

Absent: None. Motion carried.

 

Review Financial Report / Pay Bills

 

MOTION by Mulholland, seconded by P. Dickerson to pay the bills as presented. (List attached).

 

Roll Call: Ayes: Jones, Hruska, Flynn, Mulholland, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:40 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk