April 25, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, April 25, 2017

6:00 p.m.

(Approved 05/09/17)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Philip Hruska, Scott Jones, and Cathy Mulholland

Absent: Andy Flynn.

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

Additions / Deletions to Agenda: Add: 11.1 Road Millage

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded Hruska to approve the agenda as amended. All ayes. Motion carried.

MOTION by Mulholland, seconded by Hruska to approve the April 11, 2017 minutes. All ayes.

Motion carried.

Special Guests: Hon. Matthew Stewart – Circuit Court Judge

Judge Stewart gave an update of all the current changes and things going on at the Shiawassee County

35th District Court. He touched on the reorganization of the Friend of the Court Department, the Drug Court, supporting offices, and caseloads.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that the School Board recognized him in their Community Spotlight at their last meeting. They are very happy with his interactions at the school.

The old police cruiser was sold this past weekend. During the first test drive they realized that there was a leaking brake line. The buyer was aware and hauled the car out on a trailer. It sold for $1,000.00.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

Mulholland reported that there were two fire runs and five ambulance calls in the Village for the month of March. She said everything is going great at this time.

9.7 Homecoming

No Report.

Village Of Morrice

Regular Meeting Minutes

April 25, 2017

9.8 Budget

No Report.

UNFINISHED BUSINESS

10.1 State Infrastructure Bank (SIB) Loan Information / Roads

H. Dickerson reiterated that at the last meeting Gormley said he would check with the Village’s Bond Council for their opinion on whether or not the SIB loan meets the Revised Municipal Finance Act. Gormley sent a letter today explaining his findings and opinion and will not issue a clean, legal opinion that the loans from the SIB are permissible under the existing laws. It is up to the Board to decide if they want to move forward with the loan process at this time. The program is administered by the State and they are working with the State Treasury Department to resolve the uncertainty between the program and the Municipal Finance Acts but to date nothing has been confirmed. It will take Legislative action to fix this issue.

There was discussion about where to turn next for financing for needed road work. Bonds and/or millages were considered. Johnson will ask Gormley to bring information about the bond process, how it works, and how to get the process started to the next meeting.

Hruska reported that the Road Committee had a meeting and still want to move forward doing something to repair roads even if we are not able to take this loan. He reported that asphalt prices are going up. The Board discussed doing part of Britton Road with current Fund balances versus waiting to do all of it if and/or when other financing becomes available. Swett suggested possibly being able to use up to $50,000.00 from the Major Street Fund. No action was taken.

10.2 Master Plan

Tabled. Clerk included in the Board packets a copy of an e-mail from Carlisle/Wortman to the Planning Commission. They asked that the Council and the Planning Commission be involved in the process by sending pictures and making note of any specifics they would like incorporated into the finished product. The process is moving forward but it will take some time.

10.3 Sewer Fees – Ordinance – Resolution

At the last meeting it was discovered that the 10% late fee and the 6% per annum interest rate were not included in the Ordinance or the Resolution which were presented for consideration. Johnson brought the revised Ordinance that will amend the Sewer Ordinance of 1985. This amendment spells out various fees and will allow setting fees by Resolution going forward.

MOTION by H. Dickerson, seconded by Mulholland to accept the Ordinance as presented.

Roll Call: Ayes: P. Dickerson, Hruska, Jones, Mulholland, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

Johnson also presented the revised Resolution which will set updated rates.

MOTION by Mulholland, seconded by P. Dickerson to adopted the Resolution as presented.

Roll Call: Ayes: Mulholland, Jones, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: Flynn. Motion carried.

10.4 MDOT – Title VI Plan & Certification of Title VI & EEO Assurances

Clerk explained that this item was tabled at the last meeting because it may have been irrelevant if the SIB loan is not available to the Village. After speaking to the contact at MDOT Title VI Program it turns out that whether or not we go through with the SIB loan we will need to have a Title VI Plan on file with MDOT in the near future. The Federal Highway Administration requires that all sub-recipients of MDOT money have the non-discrimination plans on file. This is regarding our Act 51 funding. MDOT is in the

Village Of Morrice

Regular Meeting Minutes

April 25, 2017

process of meeting that requirement. All Cities and Counties in the State have plans on file and they are

currently working on the Villages. Since our name will come up on the list eventually and we already have the paperwork completed it is suggested that we approve the Plan now rather than have to do all the paperwork over again when our name comes up. This paperwork will expire in 90 days if not approved.

MOTION by H. Dickerson, seconded by Hruska to approve the Title VI Non-Discrimination Plan & Certification of Title VI & EEO Assurances as presented.

Roll Call: Ayes: Hruska, Mulholland, P. Dickerson, Jones, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

10.5 Rothney/Gutting – Re-Zoning Application

TABLED. At the last meeting Gormley was waiting to hear back from Mr. Rothney’s attorney.

Johnson didn’t have any new information.

NEW BUSINESS

11.1 Road Millage

Hruska explained that since the loan funding seems to have fallen through the Road Committee would like to propose a road millage. Two mills would bring in just under $28,000.00 as year which could be used to make payments on a loan or bonds. The three main repairs will cost approximately $530,000.00 and take 9½ years to pay off with an increased millage and the Act 51 funds coming in. The Board discussed the dollar amount the millage increase would mean to individual households. One mill equals $1.00 per $1,000.00 of taxable value of the property. Clerk will find out the date to submit ballot language to the County for the November election.

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence are also on the table for review.

Guest Comments:

Mary Ann Dutcher explained that she is concerned about burning that takes place in the Village on

non-burn days. It smells really bad and not like a recreational fire. Chief Balsley replied that she needs to call the Police Department with a complaint when the burning is happening and they will investigate. President Dickerson said she can call him if no officer is on duty and he will investigate.

Chief Balsley asked to amend the agenda by adding 11.2 Police Department Vehicle Use

11.2 Police Department Vehicle Use

Balsley explained that he drives the Department vehicle back and forth between work and home but only for work purposes. The Board previously adopted a Resolution to approve this action. He drives his child to and from school at the same time. Someone recently inquired about this. He checked with MML which is our property and liability insurance carrier. They replied that whether Chief Balsley is on duty or not if he is driving the Village vehicle the liability goes back on the Village for any damages. There is exclusion for any bodily injury to his spouse, child, parent, or sibling placing the burden on his personal vehicle insurance. Balsley spoke with Gormley about this issue and he recommended an additional Resolution stating that it is ok to drop off and pick up his child as long as the trip is work related/during work hours. It will require that he maintain private vehicle insurance and provide the Village with proof of that insurance every six months.

MOTION by H. Dickerson, seconded by Mulholland to approve Gormley writing such a Resolution.

Roll Call: Ayes: P. Dickerson, Jones, Mulholland, H. Dickerson. Nays: None. Abstain: Hruska.

Absent: Flynn. Motion carried.

Village Of Morrice

Regular Meeting Minutes

April 25, 2017

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:00 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk