December 12, 2017 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, December 12, 2017

6:00 p.m.

(Approved 01/09/18)

 

Meeting was called to order at 6:03 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Andy Flynn, and Philip Hruska.

 

Absent: Scott Jones, Cathy Mulholland.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, Treasurer: Brian Swett,

and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Flynn to approve the agenda. All ayes. Motion carried.

 

MOTION by Flynn, seconded by P. Dickerson to approve the November 28, 2017 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the November Complaints Response Report. The numbers are down from this time last year. Balsley informed the Board that there was a larceny from a vehicle Monday night. The vehicle window was broken and property was taken.

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

No Report.

 

9.8       Budget

No Report. The Budget Committee will meet next Tuesday, December 19th at 6:00 p.m.

 

UNFINISHED BUSINESS

 

10.1     Master Plan

Clerk reported that quite a few completed surveys have been returned. The Committee will compile, review, and discuss them after the January 15th deadline.

 

Village Of Morrice

Regular Meeting Minutes

December 12, 2017

 

10.2     Roads – Bonds

Hruska explained that the Budget Committee and the Street Committee are recommending borrowing $90,000.00 from the Sewer Fund and combining it with $65,000.00 from the Major Street Fund to pay for the South Street repair project. $40,000.00 will be used from the Local Street Fund for portions of Jewell, Gale, and Howard Streets. A Promissory Note will be drawn up for the loan from the Sewer Fund with repayment details. A four year repayment period with a 1% interest rate was discussed. Ian will be available for further discussion after the first of the year.

 

The next step will be putting the projects out for bid. Wolverine Engineering can take care of that process.

 

MOTION by Hruska, seconded by P. Dickerson to authorize Wolverine Engineering to put the street projects out for bid with the option of rejected or accepting all bids and having a start date included.

All ayes. Motion carried.

 

The Street Committee suggested delaying repair to Morrice Road for now, hoping to repay part of the loan prior to beginning that project.

 

10.3     Patrol Vehicle

The grant application was submitting. USDA is requesting additional information. Swett is working on providing the requested information.

 

10.4     Records Retention Policy – Ordinance and Resolution

 

MOTION by H. Dickerson, seconded by Hruska to approve the Ordinance to Adopt a Records Retention Schedule for the Village of Morrice.

 

Roll Call: Ayes: P. Dickerson, Hruska, Flynn, H. Dickerson. Nays: None. Absent: Jones, Mulholland.

Motion carried.

 

MOTION by H. Dickerson, seconded by Flynn to adopt the Resolution Regarding Records Management.

 

Roll Call: Ayes: Hruska, Flynn, P. Dickerson, H. Dickerson. Nays: None. Absent: Jones, Mulholland.

Motion carried.

 

10.5     Transfer Station – Additional Hours

TABLE.

 

NEW BUSINESS

 

11.1     Sewer Rates

Clerk explained that it’s that time of year again to review the sewer rates. The COLA for 2018 will be a 2% increase. Clerk will increase the sewer rate 2% per REU in accordance with Resolution No. 05-01, enacted 04/27/05. This will increase the sewer rate $1.95 per REU per quarter for a total increase of $7.80 per REU per year. The new sewer rate will be $99.38 per REU per quarter. The last rate increase was in 2015. This increase will be effective with the bills due March 1, 2018. Clerk will publish the information prior to sending out billings.

 

11.2     DPW – Part Time Employee

  1. Dickerson reported that the Personnel Committee has completed the 90 day review for the new hire. Both she and Jones talked to the full-time DPW employees. Bindschatel is doing pretty well. They decided to set a more structured work schedule. He will regularly be working Monday – Wednesday and may work other days as needed. He needs a bit more training on the sewer – is not doing calls alone yet. The Personnel Committee recommends at 25¢ per hour wage increase. There was discussion about waiting until he can do the sewer calls alone before increasing wages. TABLE until after the first of the year.

 

 

Village Of Morrice

Regular Meeting Minutes

December 12, 2017

 

11.3     Morrice Area Schools – Year Book Ad

Clerk explained that the year book staff came in to inquire about placing an ad in this year’s book. The Village has purchases a half page ad for the past several years. The payment is made from the Transfer Station Fund. There was discussion about adding more information about the Transfer Station to the ad.

A half page ad costs $155.00.

 

MOTION by P. Dickerson, seconded by Flynn to approve purchasing a half page year book ad at a cost of $155.00 to be paid out of the Transfer Station Fund.

 

Roll Call: Ayes: Hruska, P. Dickerson, Flynn, H. Dickerson. Nays: None. Absent: Jones, Mulholland.

Motion carried.

 

11.4     Vacant Lots

Clerk explained that the Main Street lots are listed with Coldwell Banker and the annual agreement expires at the end of December. They called wanting to know if we wanted to renew the agreement or do something different. The lots are listed at $15,000.00 for all three together.

 

MOTION by H. Dickerson, seconded by Flynn to extend the agreement for the three vacant Main Street lots with Coldwell Banker for another year.

 

Roll Call: Ayes: P. Dickerson, Hruska, Flynn, H. Dickerson. Nays: None. Absent: Jones, Mulholland.

Motion carried.

 

Announcements / Correspondence

  1. Dickerson reported that mail and other correspondence are on the table for review. At the Santa in the Park activity on December 2nd there were 48 kids to see Santa and donations of $12.00 were received.

 

Clerk noticed that Review Financial Statements and Pay Bills were inadvertently left off the agenda.

 

MOTION by H. Dickerson, seconded by Hruska to amend the agenda by adding Review Financial Statements and Pay Bills (list attached) and to act on same.

 

Roll Call: Ayes: P. Dickerson, Flynn, Hruska, H. Dickerson. Nays: None. Absent: Jones, Mulholland.

Motion carried.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:35 p.m.

 

 

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk