January 9, 2018 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, January 9, 2018

6:00 p.m.

(Approved 01/23/18)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Scott Jones, Philip Hruska, and

Cathy Mulholland

 

Absent: Andy Flynn.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 11.1   Police – Part-time – Pay and Hours

11.2   Investments

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Hruska to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Hruska, seconded by P. Dickerson to approve the December 12, 2017 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reminded everyone about snow removal and keeping sidewalks clear.

He reported all quiet in the Village.

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the November run report. In November there were five ambulance calls in the Village. Year-to-date there has been 13 fire calls and 72 ambulance calls in the Village. For all of SSESA there were 127 calls in November and 1,616 calls year-to-date. There was discussion about the compensation plan being considered for volunteers employees. (corrected 01/23/18)

 

9.7      Homecoming

No Report.

 

9.8       Budget

No Report. The Budget Committee pretty much has the layout for next year’s budget in the works.

They are still waiting for an estimated renewal rate for employee healthcare.

Village Of Morrice

Regular Meeting Minutes

January 9, 2018

 

UNFINISHED BUSINESS

 

10.1     Master Plan

No new information. Completed surveys are still coming in.

 

10.2     Roads – Bonds

Clerk explained that Wolverine Engineering brought the bid packet to the office last week. It is for approximately $200,000.00 in road projects. Engineering costs will be about 15% additional. The Board needs to decide when to put the projects out for bid. A public notice must to be advertised for at least two weeks. The end date for accepting bids will also be the open date. Wolverine suggested that the opening be on Tuesday, Wednesday, or Thursday after 10:00 a.m. They will be present for bid opening. The Village can accept or reject any or all bids and subtract from the project as prices dictate. It was decided that the Road Committee and the Village President will be present for the bid opening as well as representatives from Wolverine Engineering. Bid opening will be Wednesday, February 21, 2018 at

11:00 a.m. at Village Hall. A condensed version of the advertisement will be published as soon as possible after receipt from Wolverine. There was discussion about the engineers’ role in the bid process and where funding is coming from. A maximum of $90,000.00 will come from the Sewer Fund, as a loan, approximately $65,000.00 will come from Major Streets and approximately $40,000.00 will come from Local Streets. Once bids are received and one is accepted the Budget Committee will structure a payment plan.

 

MOTION by Hruska, seconded by Mulholland to put the street projects out for bid per the packet received from Wolverine Engineering. Sealed bids will be received until 11:00 a.m. on February 21, 2018, at which time bids will be opened at the Village of Morrice Hall. All ayes. Motion carried.

 

10.3     Patrol Vehicle

Chief Balsley explained that the purchase process was started on September 15th.The Feds have not approved a budget yet. The Department has no idea about the grant application progress at this point. Hruska has worked very diligently on the application but we are still having trouble updating the Village account to get the SAM number necessary to complete the application. The vehicle will be in at the dealer’s next week. The Board needs to decide how to proceed. Right now the Chief’s vehicle is running ok with a few minor problems. The dealer would like a purchase order. If we complete a purchase order we can’t apply for the grant. The purchase has been figured into the Department’s next year’s budget. If and when the grant finally gets approved we can hopefully hold it until a future purchase is necessary.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve proceeding with the vehicle purchase.

Chief will get financial information to Gormley and he will write a Resolution and bring it to the next meeting for approval. All ayes. Motion carried.

 

  1. Transfer Station – Additional Hours

No new information.

 

MOTION by Hruska, seconded by H. Dickerson to approve additional hours of operation for the Transfer Station. Starting April 1, 2018 and continuing through October 31, 2018 the Transfer Station will be open from noon to 6:00 p.m. on Fridays in addition to regular operating hours. All ayes.

Motion carried.

 

Spending up to $120.00 for yards signs to post the new hours was suggested by the Budget Committee and approved.

 

 

 

 

Village Of Morrice

Regular Meeting Minutes

January 9, 2018

 

NEW BUSINESS

 

11.1     Police – Part-time – Pay and Hours

Chief Balsley reported that he has still not received any applications for the part-time position. He has proposed into next year’s budget lowering the hours from 16 per week to 10 per week but raising the

starting pay from $11.00 per hour to $13.00 per hour with a chance to work up to $14.00 per hour.

He would like the Board’s approval.

 

MOTION by Mulholland, seconded by Jones to approve Chief Balsley’s proposal for part-time hours and pay as presented.

 

Roll Call: Ayes: Mulholland, Jones, P. Dickerson, H. Dickerson. Nays: None. Abstain: Hruska.

Absent: Flynn. Motion carried.

 

11.2     Investments

Hruska reported that the Village Funds are receiving very low interest currently and the Budget Committee would like to invest in some CDs to try to up the interest received somewhat. Chemical Bank offers short term investments of 14 to 365 days that will automatically roll over unless we specify otherwise. We can withdraw the funds early, if necessary, and Chemical stated they will waive the penalty in such circumstances. Hruska and Swett have discussed the options listed and would like approval to move forward. Swett will be the administrator for the investments and suggested staggering the due dates so that everything doesn’t mature at the same time. He also suggested an additional $100,000.00 from the Sewer Fund go into a 365 day investment.

 

MOTION by Hruska, seconded by Jones to invest Village funds into short term certificates of deposit with Chemical Bank as follows:

 

Major and Local Streets Funds – $75,000.00 total – 30 day investment – rolled into 14 day investment.

(Major $50,000.00 and Local $25,000.00)

 

General and Transfer Station Funds – $75,000.00 total – 30 day investment, then $25,000.00 from both Funds rolled into 14 day investment, and $25,000.00 returned to General Fund.

(General $50,000.00 and Transfer Station $25,000.00)

 

Sewer Fund – $300,000.00 total –

$50,000.00 – 30 day investment – rolled into 14 day investment.

$50,000.00 – 90 day investment – rolled into 30 day investment.

$50,000.00 – 120 day investment – rolled in 90 day investment – rolled into 30 day investment – rolled into 14 day investment.

$50,000.00 – 180 day investment – rolled into 120 day investment – rolled into 90 day investment – rolled into 30 day investment.

$100,000.00 – 365 day investment.

 

Minimum Fund balances to be maintained: General: $50,000.00, Local: $20,000.00, Major: $25,000.00,

Transfer Station: $20,000.00, Sewer: $150,000.00.

 

Roll Call: Ayes: Jones, Hruska, P. Dickerson, Mulholland, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

 

Review Financial Statements / Pay Bills

 

MOTION by Mulholland, seconded by P. Dickerson to pay the bills as presented. (List attached).

 

Roll Call: Ayes: P. Dickerson, Hruska, Jones, Mulholland, H. Dickerson. Nays: None. Absent: Flynn.

Motion carried.

Village Of Morrice

Regular Meeting Minutes

January 9, 2018

 

Announcements / Correspondence

  1. Dickerson reported that mail and other correspondence are on the table for review. The Chamber of Commerce’s Annual Dinner and Awards Night invitation is available for anyone interested. It is on Thursday, January 25th in Owosso. Tickets are $45.00 each or a table of 8 for $340.00.

 

Guest Comments: None.

 

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:02 p.m.

 

 

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk