February 27, 2018 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, February 27, 2018

6:00 p.m.

(Approved 03/13/18)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Andy Flynn, Scott Jones, Philip Hruska

and Cathy Mulholland.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda:  Move: 12.1 Road Project Bids to No. 8 Special Guests

Add: 12.6 Part-Time DPW Worker

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Hruska to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Flynn, seconded by Hruska to approve the February 13, 2018 minutes. All ayes.

Motion carried.

 

Special Guests: Don Heck from Wolverine Engineering

Mr. Heck explained that at 11:00 a.m. on February 21, 2018 the submitted road bids were publically opened and read aloud at Village Hall. Five bids were received ranging in amounts from a high of $251,500.00 to a low of $197,500.00. Asphalt prices were good. Reith-Riley Construction Co. from Lansing was the low bidder, is known to Wolverine, and is their recommendation.

 

A Change Order was discussed to reduce the cost of the project. Johnson asked for and received a copy of the bid packet. Mr. Heck walked the Board through the Notice of Award, Change Order, and Preconstruction Meeting process. The preconstruction meeting will be scheduled at Village Hall. The asphalt plants will open sometime in May. Depending on frost laws and the weather the project could be looking at a middle of May start date. There was discussion about Field Adjustments to the work scheduled for Jewell.

 

Hruska explained that the Budget Committee is recommending eliminating the work on Gale Street and the ends of driveways and making an adjustment to the work on Jewell. They want to keep the cost of the repair plus the engineering costs around $195,000.00 altogether. Major Street costs will be about $138,000.00 and Local Street costs will be about $57,000.00. There is also $7,000.00 built into the budget for the DPW to work on Morrice Road. Financing is all in place with Street Fund balances and the loan from the Sewer Fund. We need a Resolution drawn up for the loan from the Sewer Fund to Major and Local Street Funds. Attorney will bring it to the next meeting.

 

MOTION by H. Dickerson, seconded by Hruska to accept the Notice of Bid Award as presented, with the original bid amount stated.

 

Roll Call: Ayes: Jones, Hruska, P. Dickerson, Flynn, Mulholland, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Next meeting, March 13, Wolverine will have the change order signed by the contractor and the engineers

and the attorney will have the Resolution.

Village Of Morrice

Regular Meeting Minutes

February 27, 2018

 

PUBLIC HEARING

 

President Dickerson opened the Public Hearing for comments from the public regarding 9.1 Property Tax Millage to Support Budget and 9.2 2018 – 2019 Proposed Budget. There were no public comments. President Dickerson closed the Public Hearing.

 

COMMITTEE REPORTS

 

10.1     Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

 

10.2     DPW / Municipal Buildings / Park

  1. Dickerson reported that our most senior DPW employee is thinking about retiring in the near future. There is no certain date at this time but it is a situation that needs to be considered.

 

10.3     Street / Sidewalks / Newsletter / Web Site

No Report.

 

10.4     Sewer / Codes

No Report.

 

10.5     Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

10.6     SSESA

Mulholland gave the run report for January. There were five runs in the Village for the month. SSESA still needs someone from the area to serve on the Building Committee. The 2012 Chevrolet Ambulance needed transmission work. In the last two months three new EMTs have been hired.

 

10.7    Homecoming

  1. Dickerson explained that at the meeting last Tuesday it was decided to have no festival or fireworks this year. The Committee is taking a year off and will reevaluate next year. Still no volunteers.

 

10.8     Budget

No Report.

 

UNFINISHED BUSINESS

 

11.1     Master Plan

TABLED.

 

11.2     Roads – Bonds

TABLED. Remove Bonds from the agenda going forward.

 

NEW BUSINESS

 

12.1     Road Project

Moved up on agenda to No. 8 Guest Comments.

 

12.2     Employee Health Insurance Renewal

Clerk asked for approval to renew the current employee health plan. The increase was a minimal 1.64% this year. To keep exactly what we already have will cost an additional $475.20 per year. Total amount is below what is allowed by the State for municipal employers. The plan year doesn’t start until May.

 

MOTION by Jones, seconded by H. Dickerson to approve renewal of the current employee health plan.

 

Roll Call: Ayes: P. Dickerson, Mulholland, Flynn, Jones, H. Dickerson. Nays: None. Absent: None.

Abstain: Hruska. Motion carried.

Village Of Morrice

Regular Meeting Minutes

February 27, 2018

 

12.3     2017 – 2018 Budget Amendments

Swett reviewed the amendments needed to revise the 2017 -2018 Budget.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the 2017 – 2018 Budget Amendments as presented.

 

Roll Call: Ayes: Hruska, P. Dickerson, Jones, Mulholland, Flynn, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

12.4     Set Property Tax Millage Rate for 2018 – 2019

Clerk explained that the only change this year is the increase of two mills for the roads that was approved by voters.

 

MOTION by Mulholland, seconded by H. Dickerson to approve the Property Tax Millage Rate for

2018 – 2019.

 

Roll Call: Ayes: P. Dickerson, Jones, Flynn, Hruska, Mulholland, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

12.5     Adopt 2018 – 2019 Budget

Swett explained a few changes the Committee implemented since the last meeting including funding for a part-time DPW employee at $11.00 per hour for 24 hours a week, paying part of DPW health insurance from the Sewer Fund, loan from the Sewer Fund to the Street Funds – income out and payments, and the reduction of the transfers to General Fund from Transfer Station and Municipal Streets. Mulholland reported that the Committee also talked about having only one Council meeting per month rather than two. She talked about employees getting no raises and felt the Board should consider at least a cost of living increase. Reducing to one meeting a month will be placed on the next agenda for consideration.

 

MOTION by H. Dickerson, seconded by Flynn to adopt the 2018 – 2019 Budget as presented.

 

Roll Call: Ayes: P. Dickerson, Hruska, Mulholland, Flynn, Jones, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

12.6     Part-Time DPW Worker

Hruska suggested running an ad for a part-time employee. Discussed needing a part-time employee or a full-time employee or both. Need an official out date for current employee to be able to decide what to do. The budget cannot support three full-time DPW employees.

 

MOTION by H. Dickerson, seconded by Hruska to run an ad for part-time, possibly full-time, DPW employee. Ad will run for two weeks. All ayes. Motion carried.

 

Announcements / Correspondence

  1. Dickerson reported that mail and other correspondence are on the table for review.

 

Guest Comments:

  1. Aldaco, a Village resident, explained that she hit pot holes on Morrice Road and ruined two fairly new tires. She asked for help with the replacement costs. Johnson explained that the Village has a governmental blanket immunity when conducting business as usual. There was discussion about other options she may have available to her and about the condition of the roads in general.

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:15 p.m.

 

Harold Dickerson, Village President

Karen McGuire, Clerk