March 13, 2018 REGULAR COUNCIL MEETING

morrice-regular-meeting-minutes

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, March 13, 2018

6:00 p.m.

(Approved 03/27/18)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Scott Jones, Philip Hruska,

Cathy Mulholland, and Andy Flynn.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda:  Add:  11.0  Village Meetings

Add:  11.2  Transfer Station

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Mulholland, seconded by Flynn to approve the February 27, 2018 minutes. All ayes.

Motion carried.

 

Special Guests: Don Heck from Wolverine Engineers & Surveyors, Inc.

Road Project – Change Order

Mr. Heck was unable to attend tonight’s meeting but sent the Charge Order Document via e-mail. Hruska explained that there is one issue on the order as presented. They were not supposed to remove the painting of the lines on South Street. Hruska has discussed this with Mr. Heck and he suggested that the Board approve the Change Order as presented. There will be another Change Order later and this issue can be corrected then.

 

MOTION by H. Dickerson, seconded by Hruska to accept Change Order 1 as presented, with the acknowledgement that another Charge Order will add the cost of painting the lines back into the project total.

 

Roll Call: Ayes: Flynn, Mulholland, Jones, Hruska, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that he took his old car over on Sunday to have the equipment removed and he just dropped off the Explorer to have the equipment installed. It will be about another week before everything is transferred and installation is completed.

 

He talked about the school’s participation in the national “Walk Out” on Wednesday in honor of the 17 persons killed at the Florida school last month. Morrice Schools are all staying inside and having a “Walk In” in the gym. No one is required to participate and no one will be allowed to leave the building.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

 

Village Of Morrice

Regular Meeting Minutes

March 13, 2018

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7       Homecoming

No Report.

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Master Plan

TABLED. Waiting to hear back from John Enos of Carlisle-Wortman.

 

10.2     Roads

Covered earlier in agenda.

 

10.3     DPW – Part-Time Employee

Vavricka is looking at retiring on June 1st. He will possibly work 2 or 3 days a week and a rotation of the sewer on-call as needed. His wages as a part-time employee will need to be considered. Options were discussed. The Personnel Committee will meet with both DPW employees to discuss hiring options, wages, positions, and expectations going forward. The “accepting applications” ad didn’t specify

part-time or full-time employment. Have received a couple of applications so far. Tribley will sit in on the interviews.

 

NEW BUSINESS

 

11.0     Village Meetings

Mulholland suggested going back to one meeting a month. She checked with surrounding municipalities and found that most, comparable in size, only have one meeting a month. The Board could have a Special Meeting if necessary. Mulholland questioned if it would affect the contract with the attorney. Johnson explained that it would not and their recommendation is to continue with two meetings a month. Hruska asked about evaluating the need for a second meeting of the month at the end of the first meeting of the month and either leaving it on the calendar or canceling. Many options and opinions were discussed.

 

MOTION by Mulholland, seconded by Hruska to reduce the number of Board Meetings to one a month.

 

Roll Call: Ayes: Hruska, Flynn, Mulholland. Nays: Jones, P. Dickerson, H. Dickerson. Absent: None.

Motion failed.

 

It was decided to leave this on the next agenda for further consideration.

 

11.1     Resolution – Sewer Loan

Johnson presented a Resolution Approving Loans from the Sewer Fund to Major Streets and Local Streets Funds as previously discussed. The Resolution authorizes the Village President to execute a Promissory Note from the Sewer Fund to the Major Streets Fund for $65,700.00 and one from the Sewer Fund to the Local Streets Fund for $24,300.00. It also spells out terms of the loan and the use of the funds.

Village Of Morrice

Regular Meeting Minutes

March 13, 2018

 

The auditors have approved this transfer of funds provided there is Board approval, a Resolution, and a

repayment schedule.

 

MOTION by Mulholland, seconded by P. Dickerson to adopt Resolution No. 18-02 as presented.

 

Roll Call: Ayes: Hruska, Jones, P. Dickerson, Mulholland, Flynn, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.2     Transfer Station

Hruska presented a draft for an ad that the Budget Committee has discussed. It is for the new Friday hours, credit card usage, and a discount on “Spring Clean Up” drop offs during certain hours. They would like to run it for 2 weeks in the Independent and one week in the Argus Press leading up to the April 1st opening day of summer hours. H. Dickerson questioned the cost to Transfer Station receipts. Hruska explained that the idea behind the discount is to help generate more business and hopefully more revenue.

People requesting the discount must present the newspaper coupon. The Budget Committee will track the coupons to see if there is any response to the ads or not.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve running the Transfer Station Clean Up Special ad for up to $120.00.

 

Roll Call: Ayes: Jones, Mulholland, Flynn, Hruska, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Review Financial Statements / Pay Bills

 

MOTION by Hruska, seconded by Mulholland to pay the bills as presented. (List attached).

 

Roll Call: Ayes: Jones, Hruska, P. Dickerson, Mulholland, Flynn, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Announcements / Correspondence

  1. Dickerson reported that mail and other correspondence are on the table for review.

 

Guest Comments:

Chief Balsley reported that the new decals are on the Charger. They look good and will match the new Explorer. The car is outside if anyone wants to check it out.

 

MOTION by H. Dickerson, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:55 p.m.

 

Harold Dickerson, Village President

Karen McGuire, Clerk