September 11, 2018 REGULAR COUNCIL MEETING

Village of Morrice Public Notice

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, September 11, 2018

6:00 p.m.

(Approved 09/25/18)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

President Dickerson requested a minute of silence in remembrance of all the people who were lost on 9/11.

Council Members Present: Cathy Mulholland, Harold Dickerson, Phyllis Dickerson, Philip Hruska, and Andy Flynn.

Absent: None.

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

Additions / Deletions to Agenda: Delete 10.5 Medical Marihuana Grow Facility

Take Out of Order 11.1 Trustee Positions move to 5.1

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda as amended. All ayes.

Motion carried.

Guest Comments on the Agenda: Individuals were concerned about what it meant to delete item 10.5 from tonight’s agenda and why it could be back on the next agenda as Old Business. The Board and the attorney explained the process. People want more notice and information about the meeting agendas. President Dickerson explained that he will have a meeting with the applicants tomorrow and will know more then. Guests inquired why this meeting would not fall under the open meeting act. Gormley explained due process and lack of quorum. The meeting will be informational only. Gormley explained that so far there has been a request but no official application and the Board has listened only. To go forward there would need to be an Ordinance approved and the Zoning Ordinance would need to be amended. A draft Ordinance has not been requested. To date a medical marihuana grow facility is not allowed, by law, unless you write an Ordinance to allow it. A “no” or negative Ordinance really has no effect on the law. An Ordinance to allow has more restrictions but cannot bind a future Board. The public cannot pass an Ordinance only the Board can. There was discussion about future meetings for further discussion and whether or not there will be a need for them.

5.1 Trustee Positions

The Personnel Committee has received letters of interest for the vacant trustee positions from Belinda Markell and Bob Peterson. They have interviewed both applicants and recommend them for appointment to the Board. There are currently two vacant positions and they both expire in November.

MOTION by P. Dickerson, seconded by Mulholland to appoint Belinda Markell and Bob Peterson to the two vacant trustee positions.

Roll Call: Ayes: Mulholland, Flynn, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: None.

Motion carried.

Markell will fill the seat recently vacated by Jones and Peterson will fill the seat last held by Flynn before he moved to his current seat.

At 6:35 President Dickerson called for a recess so that the Clerk could swear Markell into office.

Peterson is not in attendance but will be sworn in soon. Meeting resumed at 6:45.

Village Of Morrice

Regular Meeting Minutes

September 11, 2018

MOTION by Mulholland, seconded by Hruska to approve August 28, 2018 minutes. All ayes.

Motion carried.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley distributed the July Complaints Response Report. Responses are up a little from last year.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

No Report.

9.7 Homecoming

No Report. There will be a meeting on Wednesday, September 19th at 6:00 p.m. here at Village Hall.

9.8 Budget

No Report. A meeting is scheduled for Thursday, September 13th at 6:30 p.m.

UNFINISHED BUSINESS

10.1 Master Plan

The Planning Commission held a Public Hearing and approved the Master Plan with two changes. There is a small area on the map at the north Village limits of Lansing Road that will be changed from green – open space/preservation to red – commercial. And page 27 of the Plan will be replaced with the new map. Gormley presented a Resolution on the Master Plan to the Board. They must choose one of four options regarding the Plan. They chose the second option – “Adopts the Master Plan as published with the recommendations of the Planning Commission.”

MOTION by Mulholland, seconded by P. Dickerson to approve the Resolution on the Master Plan as presented by checking box No. 2.

Roll Call: Ayes: P. Dickerson, Hruska, Markell, Mulholland, Flynn, H. Dickerson. Nays: None.

Absent: None. Motion carried.

10.2 Amend Personnel Manual

Gormley brought a draft of the revised manual for review.

MOTION by Mulholland, seconded by Flynn to Table for more time to review. All ayes. Motion carried.

10.3 Sale of Patrol Vehicle

Chief Balsley reported no contact yet. He reposted it today with a $200.00 drop in price.

10.4 Property Line Dispute – 327 Main Street

Gormley explained that the Board must pass an Ordinance to grant rights to a property. He presented a draft for review along with a non-exclusive temporary easement agreement. The easement agreement would allow the use of the stairs on the south side of the building and be valid until the Village no longer

Village Of Morrice

Regular Meeting Minutes

September 11, 2018

wants to participate and gives official notice. There were a couple of typos that need correcting and the proof of insurance stipulation must be included. Gormley will send it to the landlord for review and discussion. Once the corrections are made the Ordinance will come back to the Board for approval. Mr. Thorne will need to sign the agreement and pay the fee and the Ordinance will need to be published.

10.5 Medical Marihuana Grow Facility

TABLED.

NEW BUSINESS

11.1 Trustee Positions moved to 5.1 – taken out of order earlier in the meeting.

11.2 DPW Employee Wages

The new DPW employee had his 90 day review but the Personnel Committee is still waiting on the Personnel Manual amendment to recommend a wage increase.

11.3 H.S.A. Contributions

Clerk explained that these are contributions the Village has made to full-time employees’ Health Saving Accounts to go along with the employees’ high deductible health insurance. The contributions were included and approved with the budget but the Board didn’t clarify when and what amount would be paid. The contributions have previously been $100.00 per full-time employee per quarter. There was discussion about if they should be paid quarterly with the calendar year, the fiscal year, or the insurance premium year and if the discussion should go back to the Budget Committee for further discussion. Treasurer Swett recommended continuing with the payments as they are currently being paid.

MOTION by P. Dickerson, seconded by Mulholland to make H.S.A. contributions of $100.00 per quarter per full-time employee.

Roll Call: Ayes: Markell, Flynn, Mulholland, P. Dickerson, H. Dickerson. Nays: None. Abstain: Hruska.

Absent: None. Motion carried.

Review Financial Statements / Pay Bills

MOTION by Mulholland, seconded by Hruska to pay the bills as presented. (List attached).

Roll Call: Ayes: Flynn, Markell, Hruska, Mulholland, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

Announcements / Correspondence

H. Dickerson reported that mail and other correspondence are on the table for review.

Guest Comments: Beckie Ehl asked if another town hall meeting is decided will the information get out? And what will the timeline be? H. Dickerson replied that he will share information when he knows more.

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:06 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk