January 14, 2014 — Regular Council Meeting

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, January 14, 2014

6:00 p.m.

(Approved 01/28/14)

Meeting was called to order at 6:04 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: H. Dickerson, Phyllis Dickerson, Robert Gentner, Kim Kollek-Jewell,

Cathy Mulholland, and Tom Cameron.

 

Absent: Christine Williams

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Take out of order: 11.4   Payment in Lieu of Health Insurance move to

between 10.2 and 10.3

Add: 11.5   Transfer Station Well

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Cameron to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the December 10, 2013 minutes.

All ayes. Motion carried.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the January 3, 2014 minutes. All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that the Department has issued sidewalk violation notices over the past couple of days and apparently some residents are not too receptive as the clerk has received a few telephone calls.

 

Cameron wondered about school groups shoveling snow for residents who are not able. It was decided that the Village could act as a bulletin board with a list of those who want help and those willing to offer it. It would not be a school sponsored function just school kids earning money.

 

Mulholland asked about sidewalks in Jewel Estates. There are two houses where the sidewalks are not contiguous and there are empty lots on both sides of them. She wondered if they still had to be shoveled.

Chief Balsley explained that according to the Ordinance they should be shoveled but the Department doesn’t enforce it in that situation.

 

2.2       DPW / Municipal Buildings / Park

H. Dickerson explained that he talked to the DPW about shoveling sidewalks. They don’t have the right equipment to do that work. The four foot blade is too wide and some resident’s fences are too close. When they had three employees they used to clear the walks with a snow blower but they no longer have that piece of equipment. They usually try to clear the sidewalk from Village Hall to the school but can’t

Village Of Morrice

Regular Meeting Minutes

January 14, 2014

 

always get to it.

 

Cameron asked if anything is going on with the park. The meetings are held on the last Monday of the month. The next meeting will be January 27th at 6:00 p.m.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the run report for November. There were four ambulance calls in the Village for the month. Year to date in the Village there have been ten fire and MFR calls and 41 ambulance calls. For November all of SSESA had 18 fire and MFR calls and 127 ambulance runs. Year to date for all of SSESA there were 1,341 calls.

 

The new garage door was installed to accommodate the new truck and the City of Perry has given permission to block two spaces on the east side of the building so the truck can be moved in and out more easily.

 

They are going to elect officers this month and the next meeting will be January 20th.

 

9.7       Homecoming

H. Dickerson reported that there was a Committee meeting held earlier today and things are getting started.

 

9.8       Budget

Cameron reported that the Budget Committee met last Tuesday and made quite a bit of progress. They went over the Police budget in detail and it is all set, they got through the General Fund but didn’t quite get to the Sewer Fund. The Committee will meet again on January 21st at 6:00 p.m. Anyone who would like to attend is welcome. They want to be able to get preliminary information out to the Board for review before the budget is due to be approved at the end of February.

 

UNFINISHED BUSINESS

 

10.1     Emergency Protocol

Tabled.

 

10.2     Consumers Energy Contract

Consumers revised paragraph #8 of the contract per our request. After we return the signed contract we will get a $5,000.00 refund as with the mapping it was found that we have six less lights than we have been billed for. Without a signed contract we won’t get the refund or have our monthly billing corrected.

They have never had someone refuse to sign the contract. There was discussion.

 

MOTION by Cameron, seconded by Mulholland to approve the contract as amended by the Village attorney. All Ayes. Motion carried.

 

 

Village Of Morrice

Regular Meeting Minutes

January 14, 2014

 

11.4     Payment in Lieu of Health Insurance

Chief Balsley explained that previously employees were able to get a $100.00 check per month in lieu of health insurance through the Village if they had coverage elsewhere. That option was removed when the Personnel Manual was revised and he is wondering if it can be added back in. The potential full-time Police officer candidate does not need insurance and he would like to be able to offer this incentive.

There was much discussion about the possible consequences of making this option available again including what changing our group dynamics may do to remaining health care premiums. It was decided to not take any action for now but to have the Personnel Committee investigate possibilities and bring back to the Board for discussion.

 

10.3     Full-Time Police Officer

Chief Balsley discussed both current part-time officers and the interviews. It was a difficult decision to make but he and the Personnel Committee would like to recommend Phil Hruska for the full-time position at a pay rate of $11.00 per hour.

 

Mulholland asked what hours he would be working. Balsley explained. Gentner asked how the wage rate was decided. Balsley explained that it was based on next year’s budget.

 

MOTION by Mulholland, seconded by H. Dickerson to hire Phil Hruska for the full-time Police Officer position at $11.00 per hour.

 

Roll Call: Ayes: Kollek-Jewell, P. Dickerson, Gentner, Mulholland, Cameron, H. Dickerson. Nays: None. Absent: Williams. Motion carried.

 

NEW BUSINESS

 

11.1     SSESA Representative Resignation

H. Dickerson explained that due to a conflict with her work hours Kollek-Jewell has presented her letter of resignation from the SSESA Board.

 

MOTION by H. Dickerson, seconded by P. Dickerson to accept Kollek-Jewell’s resignation from the SSESA Board. All ayes. Motion carried.

 

H. Dickerson asked if anyone else is interested in being on that Board. Will leave the option open until the next meeting.

 

11.2     EVIP – Category 2: Consolidation of Services – Due February 1, 2014

In order to keep receiving the Statutory portion of the State Revenue Sharing the Village needs to comply with EVIP requirements. For this category we need a new proposal and updates on the previous submissions. There was discussion regarding the possibility of pooling with other small municipalities in order to receive better rates on health insurance and forming a Public Safety Department with a couple of other communities. There was also discussion about the progress of the Township and the Village working together on the park.

 

11.5     Transfer Station Well

H. Dickerson explained that there has not been water at the Transfer Station for the past few days. They thought the pipes were frozen and so called a company that has thawed them before. When that didn’t work they discovered that there was a plug at the screen. The well company can put acid on the screen to hopefully remove the clog but it is not guaranteed to work. The cost will be $250.00 for the call today and $600.00 for the acid treatment. If the acid doesn’t work they quoted $4,900.00 for a new well.

 

Village Of Morrice

Regular Meeting Minutes

January 14, 2014

 

Location of the new well should consider future site use. Will have to close the well if it is abandoned but may not have to if we can drill in the same spot. Have to consider that there is an employee working out there and that time is of the essence.

 

MOTION by Gentner, seconded by Cameron to authorize the Village President to spend up to $6,000.00, to get three quotes and to choose a vendor to put in a new well for the Transfer Station.

 

Roll Call: Ayes: Kollek-Jewell, Cameron, Mulholland, Gentner, P. Dickerson, H. Dickerson. Nays: None. Absent: Williams. Motion carried.

 

Gentner asked that H. Dickerson bring a review of quotes to the next meeting.

 

Review Financial Statements / Pay Bills

 

MOTION by Cameron, seconded by Mulholland to pay the bills. (List attached).

 

Roll Call: Ayes: Gentner, P. Dickerson, Kollek-Jewell, Cameron, Mulholland, H. Dickerson. Nays: None. Absent: Williams. Motion carried.

 

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Cameron to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:25 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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