January 28, 2014 – Regular Council Meeting

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, January 28, 2014

6:00 p.m.

(Approved 02/11/14)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: H. Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Cathy Mulholland, Robert Gentner, and Tom Cameron.

 

Absent: Christine Williams.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 11.2 Property Maintenance

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Cameron to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the January 14, 2014 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley announced that he has received a letter of resignation, effective 02/01/14, from Officer Jim Carlson. Balsley would like to have permission to remove the deadline for receiving applications so that he can interview qualified persons to fill two more part-time positions.

 

MOTION by Mulholland, seconded by H. Dickerson to give Chief Balsley authority to remove the deadline for applications and to post it on the Village website. All ayes. Motion carried.

 

9.2       DPW / Municipal Buildings / Park

Kollek-Jewell explained that only three people showed up for the last Park Committee meeting and they haven’t heard anything from the rest of them. H. Dickerson will get in touch with Dan Munro and see if he can get any information.

 

There was discussion about moving snow piles to the Park property.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

The Committee would like to begin work on a Master Plan for the Village. The engineer will need to be included. Clerk will contact him.

Village Of Morrice

Regular Meeting Minutes

January 28, 2014

 

9.6       SSESA

Mulholland gave the December run report. There were seven fire runs and two ambulance calls in the Village for the month of December. There have been sixty runs total in the Village for 2013. The December number was higher than usual because the fire trucks had to tape off the roads for downed electrical wires several times during the ice storm.

 

10.7     Homecoming

No Report. The next meeting will be Tuesday, February 11th at 4:00 p.m.

 

10.8     Budget

Cameron reported that the Committee is very close to having a draft ready for the first Council meeting of February. They would like to get it out so it can be reviewed before the meeting to facilitate discussion at the meeting. That way if anything needs adjusting it can be done before the budget needs to the approved at the last meeting of the month. He stated that they are right on schedule. The Budget Committee will meet on Tuesday, February 4th at 6:00 p.m.

 

UNFINISHED BUSINESS

 

10.1     Emergency Protocol

Chief Balsley explained that he and Gormley have created a basic form for all employees to complete that will be put into their personnel files. The top portion states the Village’s emergency response protocol. Each employee must read and sign this part. The bottom half contains more specific information for each individual employee and is strictly voluntary. The form will be incorporated into the next revision of the   Personnel Manual.

 

MOTION by H. Dickerson, seconded by Cameron to accept this document as presented and incorporate it into the next Personnel Manual revision. All ayes. Motion carried.

 

10.2     Consumers Energy Contract

Consumers will not accept the proposed amendment to the contract. The attorneys have not had a chance to talk. By not returning a signed contract we are delaying receipt of a refund and the correction of future billings. There was discussion on how to proceed.

 

MOTION by Mulholland, seconded by P. Dickerson to sign the Consumers Energy contract.

 

Roll Call: Ayes: Kollek-Jewell, Cameron, Mulholland, P. Dickerson, H. Dickerson. Nays: Gentner. Absent: Williams. Motion carried.

 

10.3     Part-Time Police Office

Chief Balsley explained that they received thirteen applications for the part-time position but not all of them had the qualifications they are looking for. He and the Personnel Committee did four interviews in total. They found that one applicant appears to fit well with the Department and be a good community officer. The Personnel Committee and Chief Balsley would like to recommend hiring Jason Smith as a part-time police officer. He works part-time for Laingsburg, Shiawassee County Court Security, and is a volunteer fireman. Smith knows the computer system so it should be an easy transition into the Department.

 

MOTION by H. Dickerson, seconded by P. Dickerson to accept the recommendation to hire Jason Smith as a part-time police officer.

 

 

Village Of Morrice

Regular Meeting Minutes

January 28, 2014

 

Roll Call: Ayes: Gentner, Mulholland, Cameron, Kollek-Jewell, P. Dickerson, H. Dickerson. Nays: None. Absent: Williams. Motion carried.

 

Chief Balsley suggested Smith be hired in at $9.00 per hour to be re-evaluated at a later date.

 

MOTION by H. Dickerson, seconded by Mulholland to accept the recommendation to hire Jason Smith at $9.00 per hour.

 

Roll Call: Ayes: Mulholland, Cameron, Kollek-Jewell, P. Dickerson, Gentner, H. Dickerson. Nays: None.

Absent: Williams. Motion carried.

 

10.4     EVIP – Category 2: Consolidation of Services – Due February 1, 2014

Swett explained that this round is the Cooperation/Consolidation portion. The governor gives us a format to follow for the submission. It begins with past ideas, there are eight of them. Next are last year’s efforts which were working with Perry Township on the Park and looking into natural gas purchases at a fixed price. The Park discussion is ongoing but the Board decided against the gas purchases. For this year we will be working with other municipalities to consolidate health care plans with the intension of saving on cost.

 

MOTION by H. Dickerson, seconded by Kollek-Jewell to accept this proposal as presented. All ayes. Motion carried.

 

10.5     Resolution – Installment Purchase – Qualified Tax Exempt Obligation – DPW Truck

Gormley explained that the Resolution spells out the details of the financial agreement for the purchase of the new DPW truck as previously discussed. The Resolution includes the Clerk’s Certification and the Attorney’s legal opinion. An I.R.S. Form 8038-GC will still need to be prepared and submitted.

 

MOTION by Mulholland, seconded by H. Dickerson to approve the Resolution Approving Installment Purchase Of A Qualified Tax Exempt Obligation.

 

Roll Call: Ayes: Gentner, Mulholland, Cameron, Kollek-Jewell, P. Dickerson, H. Dickerson. Nays: None. Absent: Williams. Motion carried.

 

10.6     Payment in Lieu of Health Insurance

Tabled.

 

10.7     Personnel Manual – H.S.A. Deposits

Tabled.

 

NEW BUSINESS

 

11.1     Employee Health Insurance Renewal

The Village’s current health care plan does not meet the Affordable Care Act’s essential benefits requirements and to renew with those added benefits would increase our rate by nearly 58%. Obviously that is not acceptable for several reasons. Meadowbrook has provided two less expensive options but they are both at a rate increase and have much higher deductibles and co-pays. There was much discussion about what options are available. One possibility is having employees look for individual plans and perhaps increasing employee pay rate by a certain amount to help offset employees’ cost of those plans. Clerk will try to gather possible quotes for individual plans and bring them to the next Board meeting. For now the Budget Committee has included the least costly of the Meadowbrook quotes in the new budget. No further action was taken at this time.

 

Village Of Morrice

Regular Meeting Minutes

January 28, 2014

 

11.2     Property Maintenance

Cameron suggested that the Board continue the process that was started some time ago with the dilapidated Budget Store building on Main Street. Balsley will contact Bert Gale at AGS to check on the progress of the process. The last he knew AGS had written a letter to the owners but gotten no response.

The DDA would like something done with that building too.

 

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

 

P. Dickerson explained what took place at the S.E.D.P. meeting at Perry Township.

 

H. Dickerson reported that the well at the Transfer Station is working again. After reconsidering the situation he decided to give the well company permission to apply the acid treatment to the screen. They said if it worked it could be three to five years before the well needs attention again.

 

Mulholland mentioned that SSESA needs an official notice of Kollek-Jewell’s resignation.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Kollek-Jewell to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:10 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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