February 11, 2014 – Regular Council Meeting

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, February 11, 2014

6:00 p.m.

(Approved 02/25/14)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: H. Dickerson, Phyllis Dickerson, Cathy Mulholland, Robert Gentner, and

Tom Cameron.

 

Absent: Christine Williams, Kim Kollek-Jewell.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the January 28, 2014 minutes. All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley distributed copies of the January complaints report and commented on the recent robberies on the surrounding area. Cameron asked about compliance with the snow removal Ordinance. Balsley replied that most residents are good about it while some are continuously not. There was also discussion about the allowable height of the snow banks. Balsley reported that the DPW are continually moving the snow to help clear site distance.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7       Homecoming

H. Dickerson reported that a Committee meeting was held earlier today. The same band as last year is coming back. There was discussion about a beer tent and t-shirts sales.

Village Of Morrice

Regular Meeting Minutes

February 11, 2014

 

9.8       Budget

Cameron reported that the Budget Committee has been working hard on the next fiscal year’s budget. Everyone has done a good job over the past couple of years. The worksheets presented are for the 2014/2015 budget. It is a good step forward and represents good solid positioning for the next fiscal year. Swett commented that the major changes are that in the Sewer Fund the revenue now reflects the increase in sewer rates to help with future maintenance and in the Motor Pool they added the new DPW truck. Motor Pool revenue for equipment rental is up this winter. In the General Fund the Park Committee asked for an increased budget hoping to get some funds from Perry Township to help offset expenses but the Budget Committee felt we should leave the Park budget about the same as last year until we see where negotiations with Perry Township leads. The increase in health care coverage as discussed in the past few weeks has been added to the budget. The property and liability insurance coverage is increasing about $700.00 this year in part due to the updated appraisal done last summer. The Budget Committee asks that Board members review the worksheets and prepared comments. If there are any questions, comments, or concerns between meetings get them to Swett, Cameron, or McGuire as soon as possible. The Board will need to approve the new budget and amend the current year budget at the next Council meeting.

 

UNFINISHED BUSINESS

 

10.1     Employee Health Insurance Renewal

There was discussion about the best way to provide employee health insurance coverage and stay within the State financial parameters and the Village budget. The Board discussed group and individual policies, HMO versus PPO plans, credits and subsidies. There is no clear, easy answer. Gentner will run individual quotes and present to the Board. Clerk explained that the employees would be satisfied with either of the Bronze alternatives presented by Meadowbrook even though the deductibles and co-pays will be higher than the current plan. Both of these plans meet the State and budget requirements. Renewal is due at the end of March.

 

10.2     Payment in Lieu of Health Insurance

 

10.3     Personnel Manual – H.S.A. Deposits

As 10.2 and 10.3 are both contingent on the results of a decision on 10.1 there is no need for discussion or action at this meeting.

 

MOTION by Mulholland, seconded by Cameron to Table 10.1, 10.2, and 10.3 until further information is available. All ayes. Motion carried.

 

10.4     Property Maintenance

Chief Balsley is still waiting for a call back from Bert Gale at AGS regarding the Budget Store building. He talked to David Hess at AGS concerning the address for the building but has heard nothing since then.

 

NEW BUSINESS

 

11.1     Additional Sewer Bond Payment

Gentner explained that there is currently about $215,000.00 due on the bond principal and $58,380.00 due in interest for a total of about $275,000.00. If we keep paying according to the regular payment schedule the bonds won’t be paid off until 2020. Paying off early saves a lot in interest. In the last two years we have cut the amount due in half and saved about $60,000.00 in interest by making additional payments on the principal. Our next regular payment is due in May and we are required to give thirty days notice if we are going to pay anything other than the regular payment. By the end of March the Board should make a decision as to whether or not we want to make an additional payment. Gentner suggested by not taking

Village Of Morrice

Regular Meeting Minutes

February 11, 2014

 

the Sewer Fund balance below $100,000.00 we could still make an additional payment of $50,000.00 to $70,000.00 in May. The Village could conceivably pay off the bonds in four and one half years. It has been suggested that there may be some big expenses coming in the near future with our aging sewer system and we need to sock away as much as possible toward those expenses. Paying the bonds off early would be a big step in the right direction. No decision is needed at this meeting Gentner just wanted to update everyone and have them give the information consideration.

 

11.2     Part-Time Police Officer

Chief Balsley explained that since part-time officer Jim Carlson resigned they are short staffed again.

He and the Personnel Committee interviewed Trenton Bailey. Bailey just graduated from college and has been hired by the Shiawassee County Court Security. He is MCOLES qualified and knows the area. He did his internship at the Zeeland Police Department and so knows about community policing. Balsley and the Personnel Committee would like to recommend Bailey for the position of part-time police officer for the Village.

 

MOTION by H. Dickerson, seconded by P. Dickerson to hire Trenton Bailey as a part-time police officer at the pay rate of minimum wage during the training period of one to one and one half months and then be moved to $9.00 per hour.

 

Roll Call: Ayes: P. Dickerson, Cameron, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: Williams, Kollek-Jewell. Motion carried.

 

Bailey will be sworn in immediately following meeting adjournment.

 

11.3     Davis Street

Gormley explained that he has been corresponding with the attorney of a resident who lives on Davis Street and has some concerns. Davis Street is a legal non-conforming street. It is not wide enough to meet the Village Zoning Ordinance. It is 40 feet wide and the Ordinance requires 66 feet. The road can be used by the public as it is but the Village is not going to expand its use by splitting lots. As far as the County is concerned Davis Street has not been officially dedicated, by Resolution, as a street. There was discussion about possibly adding land from the park property to make most of the road 66 feet wide. The mouth of the road would still not be that wide and there may be a conflict with using the property for that purpose. More information is needed before a decision can be made.

 

MOTION by Gentner, seconded by Mulholland to have Gormley draw up a Resolution for a deed of dedication, including the non-conforming description, for Davis Street.

 

Roll Call: Ayes: Cameron, Mulholland, Gentner, P. Dickerson, H. Dickerson. Nays: None. Absent: Williams, Kollek-Jewell. Motion carried.

 

Mulholland excused herself at 6:45

 

Review Financial Statements / Pay Bills

 

MOTION by H. Dickerson, seconded by Cameron to pay the bills. (List attached)

 

Roll Call: Ayes: Gentner, P. Dickerson, Cameron, H. Dickerson. Nays: None. Absent: Williams, Kollek-Jewell, Mulholland. Motion carried.

 

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

 

Village Of Morrice

Regular Meeting Minutes

February 11, 2014

 

Guest Comments:

Joseph Bacigal commented on the quarterly sewer rates, freedom of information, and snow removal for streets and sidewalks.

 

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:55 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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