May 13, 2014, Regular Council Meeting

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, May 13, 2014

6:00 p.m.

(Approved 05/27/14)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Christine Williams, Robert Gentner, Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, and Tom Cameron.

 

Absent: Kim Kollek-Jewell.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 10.6 Amend Zoning Ordinance

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Gentner, seconded by Williams to approve the April 22, 2014 minutes. All ayes.

Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley handed out copies of the monthly complaints/responses report for April.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the run report for March. For the Village there were no fire runs and four ambulance runs. For all of SSESA there were 108 ambulance calls and 13 fire and MFR runs for the month. The total calls year-to-date is 401.

 

9.7      Homecoming

The next Committee meeting will be May 20th at 4:00 p.m.

 

 

Village Of Morrice

Regular Meeting Minutes

May 13, 2014

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Personnel Manual Revisions

Tabled. The Committee is still working on revisions.

10.2     Property Maintenance

There is concern about issuing tickets at this time as the Village does not have a Construction Board of Appeals in place. Gormley spoke with the Village President of Webberville and they have one that they may be willing to share with us. They are paid $50.00 per meeting. There would have to be some sort of agreement in place before they could hear an appeal for the Village. Clerk will contact the Webberville Village President and Gormley will work out the agreement details.

 

10.3     Roads

P. Dickerson explained that part of the Roads Committee and the DPW met with the supervisor of the Country Road Commission. He advised to spend what money we have to maintain roads that are savable. The Village should try to make them last for another 5 – 7 years. Morrice and Britton Roads are too bad to spend any money on right now. They are Federal roads and there just aren’t any Federal funds available at this time. He advised to try and save money for a few years or look for Federal grants in the future to repair Morrice and Britton. It was decided that the DPW will get proposed projects information together for the Committee, who will in turn, take them to the County Supervisor. He will give cost estimates and supply materials at their cost.

 

Walker Drive needs work. The DPW had an idea of what might work there and the County Supervisor thought it would be doable. It takes 5 people to run the machine that will be needed for the repair so the Village may have to hire some temporary workers for that project.

 

Gentner discussed what Village funds are available for road repair at present. In Major Streets there is just over $55,000., in Local Streets there is about $39,000., and in Municipal Streets there is approximately $21,000. Keeping 20% in reserve for unforeseen expenses would leave about $92,000. available for repairs. This is not nearly enough for any major projects when you consider costs estimated at $136,400. per mile.

 

In Council packets there are papers from the County that show how they rate the roads annually. Morrice and Britton Roads are rated at 1 and 2 – which are “failed” and “very poor” ratings with reconstruction required to repairs both roads.

 

The Committee will try to have more information from the DPW and the County Supervisor for the next meeting. Residents need to make their concerns known at the State level – contact representatives.

 

10.4     White Truck

H. Dickerson explained that we may need to keep the white truck and get rid of the orange truck instead.

 

10.5     Grant Writing Training

Chief Balsley requested that Council wait until Officer Hruska gets back from his call. The Board will take this item out of order at that time.

 

10.6 Amend Zoning Ordinance

Gormley explained that the Village needs to amend or repeal the Zoning Ordinance put in place in 2010 to

Village Of Morrice

Regular Meeting Minutes

May 13, 2014

 

cover the medical marijuana act. It is no longer enforceable. He reviewed a proposed amendment that is a

little more restrictive than discussed at the last meeting. There was further discussion. It was decided to go forward with the Public Hearing preparation necessary to amend the Zoning Ordinance.

 

NEW BUSINESS

 

11.1     Park – Mowing

Mulholland presented the proposed contract for review. The Park Committee took bids for the mowing and now need a contract to secure that agreement. Council discussed the details of the proposed contract and decided that a little more clarification is needed. Gormley will amend to add clarification without changing the main terms of the agreement.

 

MOTION by Gentner, seconded by Mulholland to approve the contract with the amendments from Gormley. All ayes. Motion carried.

 

The contract will be effective immediately, it just needs signatures. Clerk will get W-9 information from contractor.

 

11.2     Park – Rules

Mulholland presented a draft of rules for the park. As a starting point it is a basic set of rules, a working document, which will undoubtedly need changes as we move forward. The Board discussed individual insurance costs for renters and the need to clarify throwing of confetti like items. They discussed how and where the rules should be posted, how they will be enforced, and whether or not they should be written as an Ordinance.

 

MOTION by Gentner, seconded by H. Dickerson to approve the rules as presented with amendments discussed. All ayes. Motion carried.

 

Perry Township has a tentative agreement regarding the Park which they sent to their attorney for review before presenting it to the Village.

 

Rental fees were also discussed. Cost to rent the pavilion will be $25.00 for residents and $50.00 for non-residents. Everyone will pay a $25.00 deposit fee. The building is not ready to be rented.

 

The Summer Rec League will be given priority for the rental of the ball fields because they have used them for years. They use the fields mostly for practice on weekday evenings so it shouldn’t interfere with rentals. There will be a $100.00 deposit required for the season to insure that they police themselves at each use and make sure there are no messes left behind. There is a fundraiser request to use the fields as a one-time only backup location.

 

One calendar will be kept at Village Hall for rentals. After the money is received the name can go on the calendar for the requested date.

 

MOTION by Gentner, seconded by H. Dickerson to accept the fees as presented. All ayes. Motion carried.

 

The pavilion roof repair was discussed. Dan Munro reported that he found the price of steel is less than the cost of shingles to replace the roof. He got an estimate from Glacier’s Lumber of $1763.45 for 15 square of materials. He is hoping to have the labor done by volunteers. He has been checking with Home Depot for possible donation of materials and/or labor. He also commented that there is much more available if the park had a 501(c) non-profit designation. Gormley discussed that process.

 

Village Of Morrice

Regular Meeting Minutes

May 13, 2014

 

MOTION by Gentner, seconded by P. Dickerson to approve an amount not to exceed $2,500.00 for the replacement of the pavilion roof.

 

Roll Call: Ayes: Cameron, Mulholland, Williams, P. Dickerson, Gentner, H. Dickerson.

Nays: None. Absent: Kollek-Jewell. Motion carried.

 

Munro pointed out that the Easter Egg Hunt costs were covered by donations.

 

He also explained that they had been having trouble with the trash at the park. The steel barrels were being misused and were hard to take care of. The Committee got a curb cart from Granger and is having them pick it up on a weekly basis and that seems to be working pretty well.

 

Munro had to have an emergency cleaning of the port-a potty just before the Easter Egg Hunt. It was full but there is really no way to keep non-renters from using it.

 

11.3     Construction Board of Appeals

Discussed above with 10.2 Property Maintenance.

 

11.4     Revitalize Perry & Morrice Presentation – Discussion

Cameron reported that there was a lot of State, Federal, County, and other agency information presented. He found that there is a lot of help out there but you have to know what you need and ask for it. Mulholland reported about DNR Park grants, as well as SEDP, MSHDA, and Rural Community Action help available. All in all the meeting was very informative.

 

10.5     Grant Writing Training (taken out of order)

Officer Hruska explained that rather than attending a week long course he feels that most of the information he will need he can get on-line. He also got quite a bit of information at the revitalize meeting. Kevin Feuka has volunteered to review anything that he writes before it is submitted. For all applications he will need to show what we have, what we want, what we need, why, who, where, and how every penny is going to be used. Hruska would like to have a committee to help gather information that will be needed. There is research to be done and financial information to provide. He would like

H. Dickerson to be the official signer of all applications. The Committee will be Swett, Williams, Hruska, and possibly Kollek-Jewell.

 

Review Financial Statements / Pay Bills

 

MOTION by Cameron, seconded by Mulholland to pay the bills. (List attached).

 

Roll Call: Ayes: Gentner, P. Dickerson, Williams, Mulholland, Cameron, H. Dickerson. Nays: None. Absent: Kollek-Jewell. Motion carried.

 

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments:

Munro said he is looking at Saturday, May 31st to do the work on the pavilion roof.

 

Larry Crugher asked what the plans are for the roads. The Board reiterated the plan as discussed earlier in the meeting.

 

Carolyn Hopper asked about plans for Walker Drive. She reported that she has seen people putting loads of dirt in the drain near her house and asked what should be done about that.

 

Village Of Morrice

Regular Meeting Minutes

May 13, 2014

 

MOTION by Cameron, seconded by H. Dickerson to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:40 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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