July 22, 2014 JOINT MEETING OF THE VILLAGE OF MORRICE COUNCIL AND ZONING BOARD OF APPEALS MORRICE VILLAGE HALL

JOINT MEETING OF THE

VILLAGE OF MORRICE COUNCIL

AND ZONING BOARD OF APPEALS

MORRICE VILLAGE HALL

 

Tuesday, July 22, 2014

6:00 p.m.

(Approved 08/12/14)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Robert Gentner, Cathy Mulholland, Christine Williams, and Tom Cameron.

 

Absent: Kim Kollek-Jewell.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 12.0  Morrice Perry Mutual Aid Agreement

11.3  White Truck

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda as amended. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by William to approve the July 8, 2014 minutes. All ayes.

Motion carried.

 

Special Guests: None

 

  1. PUBLIC HEARING

 

9.1       Petition for Special Use Permit – St. Mary Catholic Church

 

President Dickerson opened the Public Hearing for public comments.

 

Brian and Erica Hawkins, neighbors to the project, expressed parking concerns but wanted to hear more about the project before commenting further.

 

Jed Dingens, architect for the project, explained the proposal as presented last month. They would like to build the Faith Formation Center on the church property that is 502 and 508 N. Main Street. The building would be 5,700 square feet and contain eleven meeting rooms, two restrooms, and an office. It will sit on the back of the property and face the church entrance. There will be 25 to 27 parking spaces between the building and the road. The occupancy load is 216 per the fire marshal; St. Mary’s expects it to be more like 110. It will not be a K–12 school but rather a place for religious education. They are limiting their use to Sundays, between masses, and possibly some night meetings during the week. The property is zoned PL – Public Lands.

 

They are here for consideration for a Special Use permit and to look at the site plan review under the context of a Special Use permit on PL lands. In the Village Ordinance PL land use is not as deeply described as other land uses. They have honored all the R1A setbacks and did what they could to be friendly to all neighbors. There will be diminutive lighting and no dumpster. They will use the Village sewer system, with a concrete tank, and the existing storm system. There will be landscaping on the north

edge with a ten foot buffer to be dictated by the Village. Regarding the shared northern driveway, they

propose to give a few feet of the driveway to the adjacent landowner.

 

There was much discussion about parking; on the street, at the Senior Center, and in the school parking lots. They will consider parallel parking on the street.

Village Of Morrice

Regular Meeting Minutes

July 22, 2014

 

Gormley explained that the Board has sixty days to reach a final decision. He needs to have their decisions and direction in order to draft a Resolution.

 

After discerning that there were no further public comments H. Dickerson closed the public hearing.

 

COMMITTEE REPORTS

 

10.1     Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley gave the stats for June and stated that everything is good with the Department.

 

10.2     DPW / Municipal Buildings / Park

No Report.

 

10.3     Street / Sidewalks / Newsletter / Web Site

No Report.

 

10.4     Sewer / Codes

No Report.

 

10.5     Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

10.6     SSESA

Mulholland gave the June report. There were three ambulance runs in the Village for the month. All of SSESA had 13 Fire and MFR calls and 123 ambulance runs for June. Year to date there have been two fire runs and 23 ambulance runs in the Village. Year to date for all of SSESA there have been 99 Fire and MFR calls and 781 ambulance calls. Overall there has been an increase of 230 calls this year compared to last year. Chief Hubbard got two bids back for a new fire truck. It will cost between $490,000.00 and $500,000.00 and will take about a year to build.

 

10.7     Homecoming

No Report.

 

10.8     Budget

No Report. The Committee will meet next Tuesday, July 29th at 6:00 p.m.

 

UNFINISHED BUSINESS

 

11.1     Roads

  1. Dickerson explained that she heard back from the County Road Commission and they don’t have the equipment needed to crack seal the roads but referred her to a company that does. The DPW can run the machine but will need propane and one more worker to operate it. They are not sure how much material they will need. Each pallet weighs 2,250 pounds and costs $2,025.00. One pound of material covers approximately 6.2 LF of crack.  There is a $295.00 charge for delivery of the machine and materials. There will also be the additional worker wages and the cost of propane to consider.

 

Gentner would like to know if we will be charged an additional delivery fee if the DPW needs more material once they get started and if we order too much can it be returned or can it be stored without

degrading. If two pallets are ordered the cost will still be well under budget.

 

MOTION by Gentner, seconded by Mulholland to pay up to $6,000.00 for this project.

 

Roll Call: Ayes: Cameron, Mulholland, Gentner, P. Dickerson, Williams, H. Dickerson. Nays: None.

Absent: Kollek-Jewell. Motion carried.

 

 

Village Of Morrice

Regular Meeting Minutes

July 22, 2014

 

  1. Dickerson explained that One-Way will get started on the asphalt projects the first week of August. She is not sure which roads they will do first but there is green paint marking the spots on each road.

 

11.2     Construction Board of Appeals

Clerk explained that the Resolution from Webberville was just received today. She let AGS know that the Board is now in place so they can move forward with sending the letter for the property not in compliance with the Village Ordinance or Building Code. Gormley reminded Council that they are to appoint the final member to the Board of Appeals. They need to find someone in the area who is licensed. They won’t meet very often. The President will appoint them to the Board of Appeals subject to the approval of the Village Council. Trustees should bring some possibilities to the next meeting.

 

11.3     White Truck

  1. Dickerson reminded the Board that they had already made a decision to scrap the white truck but now the orange one is having hydraulic problems and is no longer safe to operate. The white truck might need $1,200.00 to $1,400.00 to repair, it doesn’t run anymore, the rear end is out and now the starter is out too. If not repaired it should be scraped but will only get $400.00 to $500.00 for it that way. DPW needs to have a truck to use for leaf pick up.

 

MOTION by Mulholland, seconded by H. Dickerson to allocate up to $1,500.00 to repair the white truck.

 

Roll Call: Ayes: P. Dickerson, Gentner, Mulholland, Williams, Cameron, H. Dickerson. Nays: None. Absent: Kollek-Jewell. Motion carried.

 

NEW BUSINESS

 

12.0     Morrice-Perry Mutual Aid Agreement

Chief Balsley explained that the current Morrice-Perry Mutual Aid Agreement dates back to 1997. In the case of an emergency the on-duty officer from either Department helps the other Department. Neither municipality has 24 hour coverage. Last month Chief Bawks proposed enhancing the mutual aid to include non-emergency calls. If one jurisdiction has an officer on duty and the other does not, the on-duty officer would take the initial report and then turn it over to the jurisdiction for follow up or prosecution.  Gormley suggested that each officer may need to be sworn in in the other jurisdiction to be able to have authority there. They would have dual jurisdictions.  The community where the officer was initially on duty would pay the wages. Schedules would remain the same as they are now so there still may be gaps here and there without coverage. Perry’s Police Department is unionized so this may not be doable.

  1. Dickerson and Chief Balsley met with Perry’s Mayor and Police Chief to discuss but are seeking input and direction from the Council before going any further.

 

MOTION by Gentner, seconded by Mulholland to, contingent on legalities, explore options for an enhanced mutual aid agreement with Perry Police Department.

 

Roll Call: Ayes: Mulholland, Gentner, P. Dickerson, Williams, Cameron, H. Dickerson. Nays: None. Absent: Kollek-Jewell. Motion carried.

 

12.1     Adopt Resolution – Petition for Special Use Permit – St. Mary Catholic Church

Gormley explained that the Board has sixty days to act to approve, reject, or approve with modifications.

He read Special Use requirements and special conditions. He reiterated that he needs direction from the Board to draft a Resolution. There was discussion about the Village being more active in ticketing in no parking zones, putting the no parking signed back in place, parking during construction, and approving the lay out conditionally. After reading the comments from Kevin Nosek, the Village engineer, Gormley mentioned that the zoning issue for lot 9 needs to be resolved. Gormley asked the architect to have the width of what’s left of the road after parallel parking spots are installed on both sides at the next meeting. It was decided to hold a Special Meeting to discuss this item only.

Village Of Morrice

Regular Meeting Minutes

July 22, 2014

 

MOTION by Gentner, seconded by H. Dickerson to Table this item to a Special Meeting to consider this item only. All ayes. Motion carried.

 

The meeting will be held August 5th at 6:00 p.m. The Zoning Administrator and the Village Engineer will be invited also.

 

Mr. Hawkins commented that he is still concerned about future growth and parking issues.

 

12.2     Sewer Bonds – Balance Due

Gentner explained that if we pay the remaining principal and interest due on the bonds on November 1st we will pay $164,925.00. If we wait to pay at the original due date of November 1, 2020 the payment will be $189,585.00. By paying early we can save nearly $25,000.00. By combining the Sewer Fund and the Bond Reserve Fund we can pay the bonds off early and still have about $50,000.00 left in the Sewer Fund, not including any funds that come in between now and then. One caveat is that the CD which is the Bond Reserve account matures fourteen days after the November pay date so we may lose three months of interest if we close it early. Comparing the interest lost on the CD and the interest cost saved by paying the bonds early there is no question that it is our best interest to close the CD and pay the bonds off.

 

MOTION by Gentner, seconded by H. Dickerson to pay off the remaining balance of the sewer bonds on November 1, 2014 and surrendering the Bond Reserve Fund CD.

 

Roll Call: Ayes: Cameron, Mulholland, P. Dickerson, Gentner, H. Dickerson, Williams. Nays: None. Absent: Kollek-Jewell. Motion carried.

 

Announcements / Correspondence

  1. Dickerson explained that Dan Munro left a bid for the material for the park pavilion roof for Council’s review. The Board has already approved $2,500.00 for the repair and this bid is well under that at $1,472.62. There will be no delivery charge and the labor will be done by volunteers. Glasers Lumber will order the materials as soon as they receive payment.

 

Mail and other correspondence are on the table for review.

 

Guest Comments:

Jed Dingens commented that the Board made the right decision by tabling the Special Use permit application for now. There have been a lot of changes suggested to the public road that may be resolved with traffic control orders and the municipal standards requirements.

 

Joseph Bacigal remarked that in the 06/24/14 minutes his comment on street tax revenue was mistyped. The street millage was referred to as 1% when it should have read 1 mil.

 

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:35 p.m.

 

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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