August 26, 2014 VILLAGE OF MORRICE REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, August 26, 2014

6:00 p.m.

(Approved 09/09/14)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Christine Williams, Robert Gentner, Cathy Mulholland, and Tom Cameron.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 11.2  Accept Annual Audit

11.3  Grant Proposals

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Cameron to approve the agenda as amended. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by Kollek-Jewell to approve the August 12, 2014 minutes. All ayes.

Motion carried.

 

Special Guests:

Troy Parmalee – Perry Township – Park Agreement

Mr. Parmalee presented a rough draft of an agreement to do something jointly with the park. Several members of the Perry Township Parks Committee were also in attendance. This draft creates an inter-governmental board to operate the park. It is for review and to help reach a decision to go forward with the joint venture or not. Perry Township already has a Recreation Plan in place and it is nearly time to renew it so this would be a good time to update it to include the Village park if an agreement is reached. To apply for any DNR grant there must be a Recreation Plan in place. There was discussion about a long term lease with a renewal option rather than transferring ownership of the property. There are some details to be worked out. The Board will take this item under advisement and discuss further.

 

Tracy Bublitz – Demis and Wenzlick, P.C. – 2013-2014 Annual Audit Report

Ms. Bublitz presented the annual audit report. The Village received an unmodified opinion which is the best opinion possible. It shows that the Village personnel have put a lot of work and effort into the budget and finances. Both revenue and expenses have increased but revenue was up slightly more. All line items came in under budget. There were no negative balances anywhere even though the Village has had to absorb a loss in property tax values again this year. Bublitz commented that by paying the sewer bonds off six years early the Board will be saving the Village over $45,000.00.

 

11.2     Accept Annual Audit (taken out of order)

MOTION by Mulholland, seconded by P. Dickerson to accept the annual audit as presented.

 

Roll Call: Ayes: Cameron, Mulholland, Gentner, P. Dickerson, Williams, Kollek-Jewell, H. Dickerson.

Nays: None. Absent: None. Motion carried.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reported that the Police Department is doing great. He reminded everyone that Labor Day

 

Village Of Morrice

Regular Meeting Minutes

August 26, 2014

 

weekend is coming up and school will be starting next Tuesday so to drive cautiously.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report. There was discussion about school buses driving on Walker Drive and whether or not the lip on the recent street repairs will present a problem when it’s time to snow plow. Dickerson will talk to the school about the buses and the DPW about the roads and plowing.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the July run report. There was one fire call and two ambulance calls in the Village for the month. For all of SSESA there were 130 runs in July and 1,010 runs year to date. The SSESA Board authorized Chief Hubbard to purchase a new fire truck from Rosenbauer for $505,430.00. They hope to pay a large portion of the cost in cash.

 

9.7       Homecoming

No Report.

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Construction Board of Appeals

  1. Dickerson talked to Dick Bolek and he is considering sitting on the Board.

 

10.2     Morrice-Perry Mutual Aid Agreement

Tabled.

 

10.3     Planning Commission / Master Plan / Future Land Use Plan

Tabled.

 

10.4     Lagoon Property Lease

  1. Dickerson talked to Mr. Richardson and he is interested in renewing the lease at the same price for another four years.

 

MOTION by H. Dickerson, seconded by Mulholland to renew the lease to Doug Richardson for another four years at the same price and authorize Gormley to draw up a lease extension agreement.

 

Roll Call: Ayes: P. Dickerson, Williams, Kollek-Jewell, Cameron, Mulholland, Gentner, H. Dickerson.

Nays: None. Absent: None. Motion carried.

 

NEW BUSINESS

 

11.1     Traffic Control Orders

Chief Balsley has three traffic control orders to present for approval.

 

Traffic Control Order #103 will hopefully curtail side street parking that has been a problem for some time. Ninety feet off Morrice Road, going east onto Melladee Lane, he would like to post a “No Parking Here to Corner” sign on the south side of the road.

 

Village Of Morrice

Regular Meeting Minutes

August 26, 2014

 

Traffic Control Order #104 came about from discussions during the St. Mary’s project proposal.

110 feet south of Mason Street on the east side of Main Street he will post a “No Parking or Standing” sign. This will be just to the north of Olson’s drive and there is another sign between there and the corner so that there will essentially be no parking from Olson’s drive to the corner.

 

Traffic Control Order #105 will be a “No Parking or Standing” sign posted 50 feet south of Davis Street on the east side of Main Street. It will be just past the railroad tracks.

 

These signs and some replacement signs will need to be purchased. Balsley presented a quote for $646.06 from Econo Signs, where we have previously purchased. He would like to order five “Speed Limit 25” signs, three “No Parking or Standing” signs, four “No Parking Here to Corner” signs, and ten posts.

 

MOTION by Gentner, seconded by H. Dickerson to adopt Traffic Control Orders 103, 104, and 105 as presented.

 

Roll Call: Ayes: Williams, P. Dickerson, Gentner, Mulholland, Cameron, Kollek-Jewell, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

MOTION by Gentner, seconded by Mulholland to purchase the signs as required and presented.

 

Roll Call: Ayes: Kollek-Jewell, Williams, P. Dickerson, Cameron, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: None.

 

Chief Balsley gave an update on the car computer. It has been ordered but he has only received the power supply so far.

 

11.2     Accept Annual Audit (taken out of order earlier in meeting)

 

11.3     Grant Proposals

Officer Hruska reported that the Grants Committee has been meeting regularly since given the authority and have asked the Departments to present a wish list for them to work from. They have two grants they are working on right now.

 

They are working on a Home Depot grant for up to $5,000.00 to be used for repair, maintenance, and/or replacement at the Transfer Station. Hruska showed slides of what they found at the Transfer Station that could use improvement – including flooring, bathroom, windows, doors, lighting, and box surrounding hydraulics. The Committee is asking permission to establish an account with Home Depot to apply for the grant. They need to set up an e-mail account and password. They are going to ask for a total of $3,338.17. The submission deadline is September 15th. They are hoping to use volunteers for the labor required. They also want to point out that they may run into additional costs as the work begins and will have to ask the Village for help at that time. They would like a tray for under the hydraulics that is not covered by the grant. Gentner will get information about fiberglass secondary containment to the Committee. They found that there is work that should be done at the Transfer Station whether or not the grant is received.

 

MOTION by Gentner, seconded by Cameron to move forward with the improvement project at the Transfer Station as presented.

 

Roll Call: Ayes: Kollek-Jewell, Cameron, Mulholland, Williams, P. Dickerson, Gentner, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

There was discussion about possibly needing scales to make application of Transfer Station fees more consistent. Will need further research.

 

The second grant the Committee is working on is the Police Cruiser Grant.

Part of the police wish is to replace the old police cruiser. The Village if eligible for a USDA grant for up

to 15% of the cost of a new cruiser. To receive the grant the Village would have to commit to pay the

Village Of Morrice

Regular Meeting Minutes

August 26, 2014

 

balance due on the car. The balance due can be financed. Going into this process the Board will need to have the mindset to spend $42,000.00 on a new vehicle. Financing and fund availability will need to be addressed. This grant process is a lengthy process, it could take up to six months, and we need a DUN’s number and a SAM’s number to proceed. These numbers are required for any federal assistance.

 

MOTION by Gentner, seconded by H. Dickerson to authorize the Grants Committee to establish the numbers necessary for the Village and to proceed with the grant application. All ayes. Motion carried.

 

Gentner asked that possible financing terms be brought to the next meeting.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:25 p.m.

 

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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