November 11, 2014 VILLAGE OF MORRICE REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, November 11, 2014

6:00 p.m.

(Approved 11/25/14)

 

Meeting was called to order at 6:00 p.m. by President Pro-tem Robert Gentner.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Phyllis Dickerson, Christine Williams, Robert Gentner, Kim Kollek-Jewell, Cathy Mulholland, and Tom Cameron.

 

Absent: Harold Dickerson.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 11.4   DPW – Furnace

 

Guest Comments on the Agenda: None

 

MOTION by Gentner, seconded by Mulholland to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the October 28, 2014 minutes.

All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley distributed the complaint response report for October. He reported that the new car is up and running – it is running great. He is looking into getting it painted all black and then having some decals added. The old car will be stripped down and put up for sale.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

No Report.

 

9.8       Budget

No Report.

 

 

 

 

Village Of Morrice

Regular Meeting Minutes

November 11, 2014

 

UNFINISHED BUSINESS

 

10.1     DDA – Planning Commission / Master Plan / Future Land Use Plan

Gormley explained that he needs the engineer to give a legal description of the entire Village to finish the amendment to the DDA plan. The current Ordinance describes only the DDA district. He is looking for authorization to ask the engineer to go ahead and put together a map and a legal description

 

MOTION by Cameron, seconded by Gentner to authorize Gormley to work with the engineer to develop a map and legal description of the Village of Morrice boundaries to use to amend the DDA plan. All ayes. Motion carried.

 

10.2     Park Agreement

Kollek-Jewell explained that she was in the office earlier today when Butch, from the Township, came in to get some financial information for the Park. He said they are not opposed to any of the suggested changes in the agreement but do have some concern about being able to get a grant for leased property. They are checking into that issue. Tabled.

 

10.3     Cost Comparison – Additional Police Officers

Gentner reiterated his request for this information which was provided at the last meeting by Chief Balsley. There was some discussion at the last meeting and the information was referred to the Budget Committee for review and recommendation. The Committee has not met since then so has no recommendation at this time. This issue may have to be considered for the next fiscal year’s budget.

 

10.4     315 N. Main

The second letter from AGS to the owners was included in the packets for informational use only. No action by the Board is required at this time. The owners were given a deadline of December 15th to submit an acceptable plan for bringing the building up to code compliance or demolition. If nothing is received by the deadline tickets will be issued. Tabled.

 

Gentner asked that Christmas bonuses and the last meeting of December be added to the next agenda.

 

NEW BUSINESS

 

11.1     Park

Kollek-Jewell asked for approval of the bid received from P.F. Green, in the amount of $2,450.00, to bury the concrete left by the 4×4 mud boggers. He will separate the tires and pile them in a corner, bury the concrete, and grade the area. The Park Committee authorized $3,000.00 to get the lot cleaned up. Options were discussed. The tires will have to be disposed of separately, that cost is not included in this bid.

 

MOTION by Cameron, seconded by Gentner to accept this proposal as presented.

 

Roll Call: Ayes: P. Dickerson, Mulholland, Cameron, Williams, Kollek-Jewell, Gentner. Nays: None.

Absent: H. Dickerson. Motion carried.

 

11.2     Recycling Agreement

Clerk reported that Troy Parmalee stopped in today to explain that the recycling agreement is up for renewal at the end of December. The Committee would like to basically renew the current agreement. The City of Perry and the Township will each add to their monetary contributions and ask that the Village in-kind contribution be that the DPW will trim the weeds and clear snow from the steps and the surrounding area. Parmalee will try to make it to the next Board meeting with the agreement and to answer any questions. Williams reported that the Committee meets again in the first part of December so may finalize the agreement draft then. Tabled.

 

 

Village Of Morrice

Regular Meeting Minutes

November 11, 2014

 

11.3     Meal and More Alley

The Village received a letter from Mrs. Andrus requesting the abandonment of the alley near Meal and More so that they may expand their business. Gormley explained that the Board can only approve abandonment by approving a Resolution declaring intent, appointing a time, not less than four weeks after the date of the Resolution, when a meeting will be held to hear objections to the Resolution. The Resolution and meeting time must be published. Objections may be filed in writing with the Clerk, If any objections are filed the alley cannot be abandoned except by an Ordinance or Resolution stating, if applicable, the name of the plats or plats affected and adopted by a majority vote of the Council. Within 30 days the adopted Ordinance or Resolution must be records by the County Register of Deeds.

 

There was discussion about needing to get input from the Fire Chief, the Police Chief, and the engineer.

The sewer and drain maps need to be checked for locations and future utility needs. The Village could reserve a right of way for utilities. It was decided that further information is needed from Mrs. Andrus before consideration can move forward – 1) Location and dimensions of the proposed building in reference to the map provided. 2) A legal description, from their engineer, for the portion of the alley they wish to have abandoned as well as how that property will be apportioned to the surrounding parcels if abandoned. 3) Applicant is solely responsible for all costs associated with the preparation of the necessary documents to conclude the abandonment process including, but not exclusively, administration, publication, and legal/planning/ engineering fees.

 

MOTION by Gentner, seconded by Cameron to have the Clerk send a letter to Meal and More to make them aware of the need to gather further information, points 1,2,& 3 above, in order to move forward.

All ayes. Motion carried.

 

11.4     DPW Furnace

Gentner explained that the DPW is requesting a new furnace. Mulholland asked if the furnace is completely shot. Clerk reported that it was a used furnace when they put it in the building in the late 60’s. A bid from K&B Heating for $2,639.91 was submitted.

 

MOTION by Gentner, seconded by P. Dickerson to purchase a new furnace for the DPW building from K&B Heating & Cooling for $2,639.91.

Roll Call: Ayes: Williams, Cameron, Kollek-Jewell, P. Dickerson, Mulholland, Gentner. Nays: None.

Absent: H. Dickerson. Motion carried.

 

Review Financial Statements / Pay Bills

 

MOTION by Gentner, seconded by Williams to pay the bills as presented. (List attached).

 

Roll Call: Ayes: Mulholland, Williams, Cameron, P. Dickerson, Kollek-Jewell, Gentner. Nays: None.

Absent: H. Dickerson. Motion carried.

 

Announcements / Correspondence

Gentner announced that mail and other correspondence is on the table for review.

 

Guest Comments:

Joe Bacigal congratulated the recently re-elected Trustees. He also mentioned that the Shiawassee County Sheriff’s heavily defeated tax proposal was not good for taxpayers and that Council should be concerned about what is not good for taxpayers.

 

Mulholland discussed the Park budget being hard to read as it is a part of the General Fund budget. Since most of the Park operating funds come from the General Fund at this time, the Treasurer requires that it continue as a line item of the General Fund rather than being placed in a separate fund. Once the park

Village Of Morrice

Regular Meeting Minutes

November 11, 2014

 

begins generating income on its own it can establish a separate account. To understand where the park finances stand at any given time Committee members need to look at certain line items in the General Fund budget. Cameron went over the portion of the monthly financial reports that pertain to the park. Clerk will get a spreadsheet to the Park Committee tomorrow.

 

MOTION by Cameron, seconded by Gentner to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:48 p.m.

 

Re-elected Trustees Tom Cameron, Chris Williams, Phyllis Dickerson, and Cathy Mulholland were sworn in following adjournment. President Dickerson was sworn in earlier in the month.

 

 

 

 

Robert Gentner, Village President Pro-tem

Karen McGuire, Village Clerk

Village of Morrice

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