April 14, 2015 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, April 14, 2015

6:00 p.m.

(Approved 04/28/15)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Christine Williams, Kim Kollek-Jewell, and Robert Gentner.

 

Absent: Cathy Mulholland.

 

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None

 

Guest Comments on the Agenda: None

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda. All ayes. Motion carried.

 

MOTION by Kollek-Jewell, seconded by P. Dickerson to approve the March 24, 2015 minutes. All ayes. Motion carried.

 

Special Guests: None

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley presented the monthly complaints response report for March. The number of responses is down compared to last year. Office Stanhope’s training is complete and he is ready to be on his own starting Friday. They just had to put about $1,000.00 into repairs for the Dodge and it isn’t done yet. It needed front ball joints and a steering rod and will still need an alignment.

 

9.2       DPW / Municipal Buildings / Park

  1. Dickerson explained that Bob Tribley from the DPW has submitted a list of projects that need to be addressed. The list includes streets and drains that need to be repaired, sewer tanks that need to be pumped and sealed and streets that need to be crack sealed.

 

The Board decided that Britton and Morrice Roads should be addressed first. Tribley will get prices for separate sections of those roads and then the Board will decide how much can be done and which sections to do in what order.

 

Tribley will get prices for the two drains that need repaired. That cost will be the price of the pipe and the DPW labor.

 

Frank Vavricka will contact the crack seal company again and set a date for them to deliver the machine and supplies.

 

Tribley called four local companies regarding bids for pumping the tanks but only two are licensed to dump in Shiawassee County so we will only be getting two bids back. There are 56 cement tanks in Jewel Estates and Walker Drive that need to be dug up, pumped, and resealed to keep rain water out.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

Village Of Morrice

Regular Meeting Minutes

April 14, 2015

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7      Homecoming

  1. Dickerson reported that there was a Committee meeting today and everything seems to be going well. The next meeting will be April 28th at 2:00 p.m. at Village Hall.

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Park Agreement

Troy Parmalee explained that they had sent proposed lease language for Gormley to look over. Gormley had some revision suggestions so it went back to the Township Board for review. They looked it over and resubmitted it to the Village for approval. Gormley has reviewed the re-submittal and explained that he has no objection to the revised version but does want the Board to be aware that the agreement requires the Village to pay the entire cost of a stake survey for the Park property. The Clerk got local bids for the survey and they range in price from $800.00 to $5,000.00. Parmalee mentioned that this version of the agreement has not yet been adopted by the Township Board. He wanted the Township and the Village to be on relatively the same page before sending the language to the DNR for approval. If they do not approve this language we will have to go back to the drawing board.

 

MOTION by Gentner, seconded by Williams to submit the revised joint park agreement draft to the DNR for approval.

 

Roll Call: Ayes: Kollek-Jewell, Williams, P. Dickerson, Gentner, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

10.2     315 N. Main

Tribley explained that the frost laws were just lifted and for heavy equipment they have to wait two more weeks.

10.3     Meal and More Alley/Easement

Gormley explained that the process is still moving forward we are just waiting for a plan to see where everything will be located before easement language can be written.

 

10.4     Park – Plumbing

Kollek-Jewell reported that Perry Plumbing is done with the first part of the work and they are waiting on an inspection from the County. While waiting for that the Committee has done some insulation and is starting on the drywall.

 

10.5     DPW and Trucks

Balsley explained that there is a $4,000.00 offer for the white truck and two people are interested in the old red plow truck. Hopefully if both trucks sell the combined money will buy a decent used leaf truck as

the orange truck is not going to last much longer. Could possibly offer it for sale too.

 

 

Village Of Morrice

Regular Meeting Minutes

April 14, 2015

 

NEW BUSINESS

 

11.1     Homecoming Festival Firework Permit

The fireworks permit required by the State for a public display needs to be approved for Wolverine Fireworks Display, Inc. so that they can put on the fireworks show for the Homecoming Festival.

 

MOTION by Gentner, seconded by Williams to approve the fireworks permit for the Homecoming Festival display.

 

Roll Call: Ayes: P. Dickerson, Williams, Kollek-Jewell, Gentner, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

11.2     Park Agreement – Survey

Discussed will 10.1 Park Agreement. Table for now.

 

11.3     Park – Mowing Contract

Kollek-Jewell explained that it is the same contract, same contractor, and same price, as last year they just changed the dates. Gormley suggested asking Mr. Freed if we could have the option get out of the contract with 30 days notice if we should enter into a joint agreement with Perry Township. Kollek-Jewell will discuss the situation with him.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the park mowing contract with the condition of Mr. Freed okaying a thirty day out if necessary. All ayes. Motion carried.

11.4     Park – Consumers Energy Bill

  1. Dickerson explained that the workers updating the substation have tapped into the Park electricity to run their generator. The contractor reimbursed the Village for last month’s Consumer’s bill for the Park. Kollek-Jewell explained that since the payment for that bill came out of the Park budget the Committee would like to have the Park budget increased by $154.83, the amount of the reimbursement. Treasurer Swett said that he can credit that amount to the Park account.

11.5     Trash Pick-Up – New Rates

Clerk explained that when the Budget was approved for this fiscal year it included new trash pick-up rates. Granger raises the cost to the Village annually and to date we have billed residents only exactly what we have to pay to Granger. There is nothing being collected to offset the expenses of providing the service. The new proposed rates will be $30.90 per quarter for regular rate service and $23.64 per quarter for the senior rate.

 

MOTION by H. Dickerson, seconded by Williams to increase the trash pick-up rates to $30.90 per quarter for regular rate service and $23.64 per quarter for the senior rate based on the fact that Granger raised the rates to the Village.

 

Roll Call: Ayes: Williams, P. Dickerson, Gentner, Kollek-Jewell, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

11.6     Homecoming Fireworks Contract – Perry Township

To comply with audit standards Perry Township has requested the Village sign a contract in order to receive their contribution to the Homecoming Festival fireworks display. They had submitted a draft for Gormley’s review. He wanted one paragraph removed. The Township attorney agreed that that was acceptable and that draft is before the Board tonight. The revised contract will need to go back to the Township Board for their approval at their meeting in May. Parmalee said he does not anticipate any problems with the revised contract.

 

 

Village Of Morrice

Regular Meeting Minutes

April 14, 2015

 

MOTION by H. Dickerson, seconded by Kollek-Jewell to accept the Homecoming Fireworks Contract with Perry Township as presented.

 

Roll Call: Ayes: Gentner, Kollek-Jewell, Williams, P. Dickerson, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

11.7     Vacant Council seat.

 

MOTION by Gentner, seconded by H. Dickerson to advertise the vacant Council seat. All ayes. Motion carried.

 

Clerk will submit an ad to run in the newspaper for thirty days and have it posted on the web site too.

 

11.8     Meal and More Site Plan Requirement

There has been some confusion about exactly what Meal and More will be required to submit for their project. After reviewing the Ordinances and the e-mail correspondence Gormley stated that he generally agrees with the Zoning Administrator, but with the Engineer’s caveat that there should be some sort of site plan review, that the project does not need site plan approval. Section 6.8.2.2 Part B Section 4 of the Site Plan Process states exceptions to the rule – which include subordinate or accessory buildings. Gormley’s opinion is that they should submit a rudimentary site plan showing the location of the building to make sure that it meets all the zoning requirements.

 

On a related note, it has been discovered that our most recent revision of the Zoning Map is incorrect. It appears that the wrong legend has been assigned to a portion of the map. A corrected map will need to be obtained from the engineer and a Public Hearing to amend the Zoning Ordinance will have to be scheduled. The process can be started at the next meeting. Clerk has advised the Zoning Department that the current map has Meal and More zoned incorrectly.

 

11.9     Park – Exterior Doors

Kollek-Jewell explained that with the bathroom being moved the next step is the need for new doors. The Park building has three exterior doors, none of which are in very good shape. The Committee would like to replace the doors on the east and west sides of the building. Kollek-Jewell presented two bids from FBH Architectural Security, Inc. for the door materials and installation. The labor of $640.00 will be the same to replace either one or two doors. For one door the estimate is $1,534.00, to replace both doors the estimate is $2,084.00. It is quite a cost savings to have both doors replaced at one time. They are scheduling three to four weeks out. The Committee hopes to have the work done as soon as possible to avoid having to pay the cost of getting a port-a-potty on site.

 

MOTION by Gentner, seconded by H. Dickerson to spend up to $2,100.00 to purchase the doors as requested.

 

Roll Call: Ayes: Williams, Kollek-Jewell, Gentner, P. Dickerson, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

Review Financial Statements / Pay Bills

 

MOTION by Gentner, seconded by H. Dickerson to pay the bills as presented. (List attached).

 

Roll Call: Ayes: Gentner, Williams, Kollek-Jewell, P. Dickerson, H. Dickerson. Nays: None. Absent: Mulholland. Motion carried.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None

Village Of Morrice

Regular Meeting Minutes

April 14, 2015

 

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:00 p.m.

 

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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