October 13, 2015 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, October 13, 2015

6:00 p.m.

(Approved 10/27/15)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Christine Williams, Harold Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Robert Gentner, and Cathy Mulholland.

Absent: None.

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: Add: 11.0 Land from Drain Commission

Guest Comments on the Agenda: None

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda as amended. All ayes.

Motion carried.

MOTION by Kollek-Jewell, seconded by Mulholland approve the September 22, 2015 minutes. All ayes. Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley handed out the September Complaints Response report. The K9 activity listed was that they were called to assist the County on a traffic stop where the person fled on foot. Reggie had just started working when a Deputy located the person.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

No Report.

9.7 Homecoming

No Report.

9.8 Budget

No Report.

UNFINISHED BUSINESS

10.1 Park Agreement / Survey

Tabled.

Village Of Morrice

Regular Meeting Minutes

October 13, 2015

10.2 Meal and More Alley/Easement/Site Plan

Tabled. Construction is moving along as planned.

10.3 Park – Tires

Tabled. No word from Green yet.

10.4 Vacant Lots

Clerk reiterated that the market analysis was sought to help decide which realtor to list the properties with or if the Board would rather leave them with a “For Sale by Owner” sign. Diane Roll from Coldwell Banker of Morrice gave an estimated fair market value of $4,000.00 – $5,000.00 per lot. Lance Omer of REMAX of Owosso suggested a fair market value of $10,000.00 for the three lots together. There is no cost to list the property but a purchase agreement will need to be signed. The DDA had requested that the Village list the property.

MOTION by H. Dickerson, seconded by Williams to list the property with Diane Roll Coldwell Banker. All ayes. Motion carried.

10.5 DPW Building – Well

The well has been installed so are just waiting for the water analysis to come back.

10.6 Transfer Station – Scrap Metal

Kollek-Jewell reported that the Personnel Committee met with Jim Bell who is interested in taking care of the scrap metal for us. It is a mess right now. There is a big pile with a lot of items that are not really scrap metal. He will take everything right now and will continue the 60/40 split after that. The Committee recommends that to get rid of the pile this time around that we let him take it all and keep all the proceeds himself. Going forward he will take the scrap and hold it until he has a full load then he will bring a receipt from the scrap yard to verify the 60/40 split. He is willing to sign a written agreement. It was suggested that a timeline of 2 -7 days be set for the initial clean up.

MOTION by Mulholland, seconded by H. Dickerson to have Jim Bell clean up the scrap metal pile in one week with all the money going to him. After that there will be a 60/40 split of the earnings. A written contract will be drawn up.

MOTION by Gentner, seconded by Mulholland to authorize the Village President to enter into a verbal contract with Jim Bell with a written contract to follow. All ayes. Motion carried.

10.7 Audit

Clerk advised that the audit has still not been submitted. The auditors have missed the August 31 deadline and then their proposed submission date of September 30. Gentner suggested that a letter is warranted with a deadline and a proposal to seek another firm, or perhaps submitting a claim against the Errors and Omissions of the firm. It is not the Village’s fault that they went through an acquisition and merger and are having difficulties. Our information was submitted on time. Attorney Johnson will talk to the auditors.

NEW BUSINESS

11.0 Land from Drain Commission

Dan Mullin, who is not from the Drain Commission, explained that he buys houses off the tax sale from the State of Michigan. He rehabs them and sells them. He recently acquired 1935 Britton Road – the old Darling house – and when he starting rehabbing it found that he doesn’t own all that he thought he bought. He would like to buy the adjacent triangle shaped parcel. It is landlocked and bordered by the railroad tracks, the Lagoon property, and the property he just bought. It is Village property and the old barn is on that piece of land. He actually wanted to rehab the barn for storage but found that it belonged to the Village. It would need to be determined whether or not that piece of land is included in the lagoon permit language and if it would cost more to determine salability than we would get in return. Mr. Mullin will

Village Of Morrice

Regular Meeting Minutes

October 13, 2015

submit a written proposal for consideration.

11.1 Alternate Check Signer

Since Williams is leaving we need to have someone else authorized to be an alternative checker signer. Normally the President and the Treasurer sign the checks but sometimes one or the other of them is not available. Mulholland volunteered. Clerk will get new signature cards from the bank.

MOTION by H. Dickerson, seconded by P. Dickerson to authorize Cathy Mulholland as the alternate check signer for the Village checking accounts.

Roll Call: Ayes: P. Dickerson, Williams, Kollek-Jewell, Gentner, H. Dickerson. Nays: None.

Absent: None. Abstain: Mulholland. Motion carried.

11.2 Parking Area

Tabled. DPW is not here with information.

11.3 Halloween Hours

Chief Balsley requested that the Board approve setting the Halloween hours for the Village as 6 – 8 p.m. on Saturday, October 31, 2015.

MOTION by P. Dickerson, seconded by Williams to approve Halloween hours as requested. All ayes. Motion carried.

H. Dickerson requested that the Park Committee continue to hold the Halloween Costume Contest. In the past the judging has taken place at 8 p.m., there were three age groups, and the cash prizes totaled $105.00. H. Dickerson, P. Dickerson, and Chief Balsley have done the judging. The Park Committee will OK the contest and discuss the financing of the prizes at their meeting on October 26th. H. Dickerson offered to pay the prize money if no other source is available.

11.4 State Infrastructure Bank (SIB) Loan Information

Kollek-Jewell reported that at the last Special DDA meeting there were two MDOT representatives present and they touched on the SIB program. She contacted the Program Coordinator and got the information that is in the Council packets. The Coordinator is willing to come to a meeting for presentation of information and discussion. The Board decided they would like to hear more about the program. Kollek-Jewell will set it up for the first available date that the Coordinator can be here.

11.5 Transfer Station – Heat and Personnel Procedures

The heater at the Transfer Station needs to be replaced. The Committee realized that the heater would need to be replaced soon when they looked into the last repairs. They presented the Board with a choice of two different heaters. There was discussion about room size and what is needed for heat out there. The fuel source is propane and the DPW will install the new heater. The recommendation is to purchase the 30,000 BTU unit.

MOTION by Gentner, seconded by H. Dickerson to purchase the 30,000 BTU unit and any additional accessories needed for connection up to $400.00 total.

Roll Call: Ayes: Mulholland, Gentner, P. Dickerson, Williams, Kollek-Jewell, H. Dickerson. Nays: None.

Absent: None. Motion carried.

Kollek-Jewell explained that when the Personnel Committee went out to the Transfer Station for the scrap issue they discovered there are some procedures not being followed and are looking for advice on how to proceed. Scheduling an annual review and/or making a list of items to be discussed were suggested. The Personnel Committee could meet with the employee to review the job description and performance. If any action is recommended they would take it to the Board at an open or closed meeting, at the employee’s

discretion.

Village Of Morrice

Regular Meeting Minutes

October 13, 2015

Review Financial Statements / Pay Bills

MOTION by H. Dickerson, seconded by P. Dickerson to pay the bills as presented. (List attached)

Roll Call: Ayes: Williams, Kollek-Jewell, P. Dickerson, Mulholland, Gentner, H. Dickerson. Nays: None.

Absent: None. Motion carried.

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments: Paul Cameron 211 Main Street

Mr. Cameron asked why the Village is allowing his neighbor to park in and install an invisible electric dog fence in the alley. Johnson explained that it is a question of ownership of the property. The Village needs to determine ownership and/or easement. The alley should not be blocked with parking or stakes. Johnson will check at the courthouse tomorrow to see what he can find out. Chief will talk to the neighbor and see if she has anything to support her claim to the property.

MOTION by Gentner, seconded by H. Dickerson to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:32 p.m.

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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