October 27, 2015 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, October 27, 2015

6:00 p.m.

(Approved 11/10/15)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Cathy Mulholland, Harold Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Christine Williams, and Robert Gentner.

 

Absent: None.

 

Also Present: Police Chief: Matt Balsley, Attorney: Chris Johnson, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: Add: 11.0 Purchase of Lagoon Property

 

Guest Comments on the Agenda: None

 

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda as amended. All ayes.

Motion carried.

 

MOTION by Kollek-Jewell, seconded by Williams approve the October 13, 2015 minutes. All ayes. Motion carried.

 

Special Guests: Jim Demis and Tracy Bublitz – Annual Audit Review

Ms. Bublitz was not available this evening. Mr. Demis apologized for and explained the lateness of this year’s audit submission to the State. Demis and Wenzlick, P.C. merged with Andrews Hooper Pavlik PLC this year and during that transition they had to convert all the forms, formats, and checklists used and so got behind schedule. As a result the Village audit was completed late. To correct this issue they have hired more employees, the problem has been resolved, and things will be good going forward. They have contacted the State Treasury Department on our behalf. The audit will be submitted electronically tomorrow morning and Revenue Sharing funds will not be held. This year’s audit report has a little different look than previous years. The Village received a clean audit.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the Management Letter as presented.

 

Roll Call: Ayes: P. Dickerson, Williams, Kollek-Jewell, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

MOTION by H. Dickerson, seconded by Williams to accept the Audit as presented.

 

Roll Call: Ayes: Mulholland, Gentner, P. Dickerson, Williams, Kollek-Jewell, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley said the Department is doing well. He reminded everyone that Halloween is this Saturday night so to please drive carefully.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

 

Village Of Morrice

Regular Meeting Minutes

October 27, 2015

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the August run report. Four of the firemen went to Iowa, at no cost to SSESA, to check on the progress of the new fire truck. It will take about another three months before it is ready. SSESA is paying cash for the new truck.

 

9.7      Homecoming

No Report.

 

9.8       Budget

No Report. Swett mentioned that since Williams is leaving the Committee needs another member. They should be starting on next year’s budget some time in November.

 

UNFINISHED BUSINESS

 

10.1     Park Agreement / Survey

Tabled.

 

10.2     Meal and More Alley/Easement/Site Plan

Tabled.

 

10.3     Park – Tires

Tabled.

 

10.4     Transfer Station – Scrap Metal

The Personnel Committee reported that the scrap is all cleaned up except the freezer with the tape on it is still out there. Mr. Bell has not signed the agreement yet as the Clerk was waiting to hear whether or not he could be given a key to the gate. Clerk will contact him about the agreement when the key issue is resolved. H. Dickerson will find out about the key.

 

10.5     Parking Area

Tabled.

 

10.6     State Infrastructure Bank (SIB) Loan Information

Kollek-Jewell explained that the Program Coordinator would like further information from us before coming to a Council meeting. She asked that the Board get some questions and information together for the next meeting and she will forward them to the Coordinator. After discussion it was decided to ask about completely rebuilding Morrice Road and Britton Road, less than two miles of two Major Roads in the Village, for approximately $1.2 million. We may have to do one road at a time and inquire about taking longer than 25 years to pay back the loan. Swett will check on funds currently available to pay back the loan and what amount will be saved by rebuilding the roads rather than having to keep patching them.

 

10.7     Transfer Station – Heat

Clerk explained that the approved heater has not yet been ordered as she was not sure who was going to order it. Since the last meeting she has talked to the DPW and they believe they can restore the one that is out there to good working order. They think it just needs cleaned and/or oiled, so wondered if we should put off ordering one. Scott would like one that is vented. It was decided to order the one that was approved at the last meeting rather than have the DPW spend time on the old one.

 

10.8     Transfer Station – Personnel Procedures

The Personnel Committee reported that they met and came up with some items that they will give to

Village Of Morrice

Regular Meeting Minutes

October 27, 2015

 

Gormley and Johnson to put into a letter to the employee. It will be the employee’s choice to have an open or closed meeting.

 

10.9     Alleys

Johnson reported that the property in question is two lots. County records of the property make no reference to the alley. The alleys belong to the Village and so the Village can control them as they see fit. Chief Balsley talked to the homeowner about not parking in the alley and the flags have been moved.

  1. Dickerson suggested going back to using them as before.

 

NEW BUSINESS

 

11.0     Purchase of Lagoon Property

Just prior to tonight’s meeting Daniel Mullin turned in an Offer to Purchase Real Estate for the triangle shaped part of a parcel near 1935 W. Britton Road that he discussed at the last meeting. H. Dickerson explained that the lagoon operator said there is a monitoring well very close to that area. This property is part of the Village’s Wastewater Collection and Treatment Facility’s land and so is regulated by the terms of the Groundwater Discharge Permit authorized by the DEQ. There was discussion.

 

MOTION by H. Dickerson, seconded by Mulholland to declare that this property is not for sale, currently or in the foreseeable future.

 

Roll Call: Ayes: Williams, Kollek-Jewell, P. Dickerson, Mulholland, Gentner, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Announcements / Correspondence

  1. Dickerson announced that mail and other correspondence is on the table for review.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Williams to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:50 p.m.

 

Williams thanked the Trustees for allowing her to serve on the Board. She is sorry to be leaving and will miss everyone.

 

 

 

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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