December 8, 2015 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, December 8, 2015

6:00 p.m.

(Approved 01/12/16)

Meeting was called to order at 6:04 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, and Robert Gentner.

Absent: Kim Kollek-Jewell.

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

Additions / Deletions to Agenda: Add: 10.7 Transfer Station – Scrap Metal

Guest Comments on the Agenda: None

MOTION by Mulholland, seconded by P. Dickerson to approve the agenda as amended. All ayes.

Motion carried.

MOTION by Mulholland, seconded by H. Dickerson to approve the November 24, 2015 minutes. All ayes. Motion carried.

Special Guests: St. Mary’s Church – Site Approval Discussion

Father Bosco reported that they have received final approval from AGS, pending minor changes to parking lot signage and a note to see the Board about site plan approval verification. He asked what that verification means. Gormley explained that the Board requires final approval from our engineer, who is waiting for “as-built” drawings from the church, before they can grant approval. There are also certain site plan requirements, Main Street parking and parking lot screening, under the August 2014 Special Use Permit that have not yet been addressed. The engineer and architect are working on a solution for the sewer line/pond situation that will hopefully be resolved today. Father Bosco voiced concerns about the Village engineer, the required pond on the site, and site plan requirements, delays, and costs. There was discussion regarding those issues. The engineer for St. Mary’s further explained that they need the Occupancy Permit in order to get their final draw to be able to pay their contractors. It is late in the year for paving and landscaping and making the contractors wait until spring would be an undue hardship. Gormley suggested having St. Mary’s post a bond to ensure the work will be done. Once the bond is posted and all other requirements are met the Village could OK the Occupancy Permit. Essentially, the church would get contractor estimates for the spring time work, paving and landscaping, post a bond with a check to the Village, the Village would hold the money until the work deadline (to be established). If they complete the work the money would be returned to the church. If they have not completed the work by the deadline the Village would use the posted funds to have the work completed. Once the church has the estimates for the parking and landscaping and are sure all other requirements are met they will notify the Village to schedule a Special Meeting, keeping in mind that the Village needs a minimum of 18 hours notice to post the meeting and to ensure a Trustee quorum. Gormley will draw up a Resolution with an escrow agreement for the meeting. Once the escrow agreement is approved and the engineer gives his OK the Board will give AGS the OK to issue the Occupancy Permit.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

Village Of Morrice

Regular Meeting Minutes

December 8, 2015

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report. There will be no sewer rate increase for next year as there was no Cost-of-Living Adjustment this year.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

No Report.

9.7 Homecoming

No Report. There was a Committee meeting on December 3rd.

9.8 Budget

No Report. The Committee will meet Tuesday, December 29th at 6:00 p.m.

UNFINISHED BUSINESS

10.1 Park Agreement / Survey

Tabled.

10.2 Meal and More Alley/Easement/Site Plan

Tabled.

10.3 Park – Tires

Tabled.

10.4 Parking Area

Tabled.

10.5 Transfer Station – Personnel Procedures

The Board will take Addition 10.7 Transfer Station – Scrap Metal out of order and address here.

P. Dickerson explained that originally when they talked to Jim Bell about the scrap metal he was going sign a contract for the 60/40% proceeds split. He has not signed the contract as he is concerned about the price of scrap falling so low. P. Dickerson suggested that if the price keeps falling at some point he may not want to split the proceeds at all. She will set up a meeting with Mr. Bell to discuss negotiating the split percentage.

There was discussion about how the Board will complete the personnel evaluations. A Special Meeting will be required for the evaluations of the Treasurer, the Clerk, and the Police Chief. There will be an evaluation form for each and they will be reviewed individually. The Board will receive a checklist to fill out ahead of time; someone will compile the lists and bring the results to the Board for discussion. The results will be filed in the Personnel files. The Police Chief will evaluate the Officers, the Personnel Committee will review the DPW, the Transfer Station, and the Lagoon employees, the Council Board will evaluate the Treasurer, the Clerk, and the Police Chief. The Clerk will compile all forms except her own; the Treasurer will compile the Clerk’s evaluations. A rough draft of the checklists will be presented in January.

10.6 State Infrastructure Bank (SIB) Loan Information

Tabled. The representative from MDOT will be at a January meeting.

Village Of Morrice

Regular Meeting Minutes

December 8, 2015

NEW BUSINESS – None.

Review Financial Statements / Pay Bills

MOTION by Mulholland, seconded by H. Dickerson to pay the bills as presented. (List attached)

Roll Call: Ayes: P. Dickerson, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: Kollek-Jewell. Motion carried.

Announcements / Correspondence

H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments: None.

MOTION by Gentner, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 6:50 p.m.

Harold Dickerson, Village President

Karen McGuire, Village Clerk

Village of Morrice

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