VILLAGE OF MORRICE
REGULAR COUNCIL MEETING
MORRICE VILLAGE HALL
Tuesday, December 8, 2015
Meeting was called to order at 6:04 p.m. by President Harold Dickerson.
The Pledge of Allegiance was recited.
Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, and Robert Gentner.
Absent: Kim Kollek-Jewell.
Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and
Clerk: Karen McGuire.
Additions / Deletions to Agenda: Add: 10.7 Transfer Station – Scrap Metal
Guest Comments on the Agenda: None
MOTION by Mulholland, seconded by P. Dickerson to approve the agenda as amended. All ayes.
MOTION by Mulholland, seconded by H. Dickerson to approve the November 24, 2015 minutes. All ayes. Motion carried.
Special Guests: St. Mary’s Church – Site Approval Discussion
Father Bosco reported that they have received final approval from AGS, pending minor changes to parking lot signage and a note to see the Board about site plan approval verification. He asked what that verification means. Gormley explained that the Board requires final approval from our engineer, who is waiting for “as-built” drawings from the church, before they can grant approval. There are also certain site plan requirements, Main Street parking and parking lot screening, under the August 2014 Special Use Permit that have not yet been addressed. The engineer and architect are working on a solution for the sewer line/pond situation that will hopefully be resolved today. Father Bosco voiced concerns about the Village engineer, the required pond on the site, and site plan requirements, delays, and costs. There was discussion regarding those issues. The engineer for St. Mary’s further explained that they need the Occupancy Permit in order to get their final draw to be able to pay their contractors. It is late in the year for paving and landscaping and making the contractors wait until spring would be an undue hardship. Gormley suggested having St. Mary’s post a bond to ensure the work will be done. Once the bond is posted and all other requirements are met the Village could OK the Occupancy Permit. Essentially, the church would get contractor estimates for the spring time work, paving and landscaping, post a bond with a check to the Village, the Village would hold the money until the work deadline (to be established). If they complete the work the money would be returned to the church. If they have not completed the work by the deadline the Village would use the posted funds to have the work completed. Once the church has the estimates for the parking and landscaping and are sure all other requirements are met they will notify the Village to schedule a Special Meeting, keeping in mind that the Village needs a minimum of 18 hours notice to post the meeting and to ensure a Trustee quorum. Gormley will draw up a Resolution with an escrow agreement for the meeting. Once the escrow agreement is approved and the engineer gives his OK the Board will give AGS the OK to issue the Occupancy Permit.
9.1 Personnel / Police / Transfer Station / Insurance / Retirement
Village Of Morrice
Regular Meeting Minutes
December 8, 2015
9.2 DPW / Municipal Buildings / Park
9.3 Street / Sidewalks / Newsletter / Web Site
9.4 Sewer / Codes
No Report. There will be no sewer rate increase for next year as there was no Cost-of-Living Adjustment this year.
9.5 Zoning / Ordinances / Annex / 425 / DDA
No Report. There was a Committee meeting on December 3rd.
No Report. The Committee will meet Tuesday, December 29th at 6:00 p.m.
10.1 Park Agreement / Survey
10.2 Meal and More Alley/Easement/Site Plan
10.3 Park – Tires
10.4 Parking Area
10.5 Transfer Station – Personnel Procedures
The Board will take Addition 10.7 Transfer Station – Scrap Metal out of order and address here.
P. Dickerson explained that originally when they talked to Jim Bell about the scrap metal he was going sign a contract for the 60/40% proceeds split. He has not signed the contract as he is concerned about the price of scrap falling so low. P. Dickerson suggested that if the price keeps falling at some point he may not want to split the proceeds at all. She will set up a meeting with Mr. Bell to discuss negotiating the split percentage.
There was discussion about how the Board will complete the personnel evaluations. A Special Meeting will be required for the evaluations of the Treasurer, the Clerk, and the Police Chief. There will be an evaluation form for each and they will be reviewed individually. The Board will receive a checklist to fill out ahead of time; someone will compile the lists and bring the results to the Board for discussion. The results will be filed in the Personnel files. The Police Chief will evaluate the Officers, the Personnel Committee will review the DPW, the Transfer Station, and the Lagoon employees, the Council Board will evaluate the Treasurer, the Clerk, and the Police Chief. The Clerk will compile all forms except her own; the Treasurer will compile the Clerk’s evaluations. A rough draft of the checklists will be presented in January.
10.6 State Infrastructure Bank (SIB) Loan Information
Tabled. The representative from MDOT will be at a January meeting.
Village Of Morrice
Regular Meeting Minutes
December 8, 2015
NEW BUSINESS – None.
Review Financial Statements / Pay Bills
MOTION by Mulholland, seconded by H. Dickerson to pay the bills as presented. (List attached)
Roll Call: Ayes: P. Dickerson, Mulholland, Gentner, H. Dickerson. Nays: None. Absent: Kollek-Jewell. Motion carried.
Announcements / Correspondence
H. Dickerson announced that mail and other correspondence is on the table for review.
Guest Comments: None.
MOTION by Gentner, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.
Meeting adjourned at 6:50 p.m.
Harold Dickerson, Village President
Karen McGuire, Village Clerk