September 13, 2016 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE
REGULAR COUNCIL MEETING
MORRICE VILLAGE HALL

Tuesday, September 13, 2016
6:00 p.m.
(Approved 09/27/16)

Meeting was called to order at 6:05 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Kim Kollek-Jewell, Cathy Mulholland, and Andy Flynn.

Absent: Robert Gentner.

Also Present: Police Chief: Matt Balsley, Attorney: John Gormley, Treasurer: Brian Swett, and
Clerk: Karen McGuire.

Additions / Deletions to Agenda:  Move 11.2   St. Mary’s Sign – Variance Request to Special Guests position on the agenda.

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda as amended. All ayes.
Motion carried.

MOTION by Kollek-Jewell, seconded by Flynn to approve the August 23, 2016 minutes. All ayes.
Motion carried.

Special Guests: 11.2   St. Mary’s Sign – Variance Request
Steve Perrin from Perrin Construction and Joe, a church member, are here to represent the church. Gormley wants to research the Zoning Ordinance a little further so will come back to this item.

COMMITTEE REPORTS

9.1    Personnel / Police / Transfer Station / Insurance / Retirement
Chief Balsley gave the Complaints Response report for August. It was a quiet month. Echo is still doing well and should be ready for narcotics certification in a month or two.

9.2    DPW / Municipal Buildings / Park
No Report.

9.3    Street / Sidewalks / Newsletter / Web Site
No Report.

9.4    Sewer / Codes
No Report.

9.5    Zoning / Ordinances / Annex / 425 / DDA
No Report.

9.6    SSESA
No Report.

9.7      Homecoming
No Report.

9.8    Budget
No Report.

Village Of Morrice
Regular Meeting Minutes
September 13, 2016

UNFINISHED BUSINESS

10.1     State Infrastructure Bank (SIB) Loan Information / Roads
No new information at this time. Next meeting, September 27th, will be the informational meeting for questions and comments about road funding options from the public.

10.2    Hall – Air Conditioner Bids
Five companies were called to submit bids, four of them came out to look at the system and to take measurements, so far only two companies have submitted written bids. Prices include removing the old system, installing the new system, and running a new duct to the Chief’s back office. There was discussion.
Hi-Temp Heating & Cooling – $3,135.00 – Payne
Maurer Heating & Cooling – (2 options) $3,880.00 – York and $4,141.00 – Lennox

MOTION by Flynn, seconded by Mulholland to Table until next meeting to allow time to do some research. All yes. Motion carried.

11.2   St. Mary’s Sign – Variance Request (taken out of order)
Mr. Perrin explained that the church wants to replace the old wooden structure with a new brick one. There will be some LED lighting on the bell and around the lower message board. The new sign will have a concrete footing and be in basically the same place as the old one. According to the Village Zoning Ordinance – the structure is an accessory building and so is not allowed in the front yard, it is a little too large to meet sign requirements, and technically it is considered two signs and only one is allowed so they are asking for a variance.

Gormley asked for clarification of the building address as N. Main Street. He explained that the old sign is now a legal non-conforming structure and when it is replaced it must meet the Zoning Ordinance currently in place. Gormley read the requirements that must be met to qualify for a variance. This situation really does not qualify for a variance but the Ordinance could be amended to allow this and future accessory buildings in the Public Lands district in front yards. The fee for an Ordinance Amendment is the same as for a Variance Request and they both require a Public Hearing. There was much discussion.

MOTION by Mulholland, seconded by Kollek-Jewell to schedule a Public Hearing to take place at the regularly scheduled Council meeting on October 11th to consider the proposed Zoning Ordinance Amendment as follows: Accessory buildings in the Public Lands District shall be placed no more than fifteen feet from the front of the main building and in no event can they be closer than three quarters of the distance from the front of the main building to the sidewalk. All ayes. Motion carried.

Perrin will check with St. Mary’s to see if they approve the redesign and new placement of the sign before the Village will move forward with the Amendment. He will notify the clerk and send a picture of the redesign to Gormley. Clerk will check with AGS about interpretation of front yard and let Gormley know which section to refer to.

10.3    Consider Five Member Board
H. Dickerson explained that the Personnel Committee has two interviews of potential Trustees coming up so he would like to wait until after those are done to consider changing the number of Trustees or not. Could possibly appoint one for now or wait until after the election and upcoming resignations to appoint the number necessary to fill the Board.

10.4    Vacant Council Seat
Three people have sent letters of interest. Will wait for interviews to be completed as stated above in 10.3.

Village Of Morrice
Regular Meeting Minutes
September 13, 2016

NEW BUSINESS

11.1     Morrice Area Schools – Homecoming Parade Permit
Chief Balsley explained that the school turned in a parade application for the Homecoming Parade.
The parade will be Friday, September 23rd, from 5:00 p.m. to 6:00 p.m. They will use the same route as usual – south on Main Street from Britton Road to Mason Street.

MOTION by H. Dickerson, seconded by P. Dickerson to approve the Parade Permit application as presented and the Traffic Control Order for the same. All ayes. Motion carried.

Review Financial Report / Pay Bills

MOTION by Kollek-Jewel, seconded by H. Dickerson to pay bills as presented. (List attached).

Roll Call: Ayes: P. Dickerson, Mulholland, Flynn, Kollek-Jewell, H. Dickerson. Nays: None.
Absent: Gentner. Motion carried.

Announcements / Correspondence
H. Dickerson announced that mail and other correspondence is on the table for review.

Guest Comments: None.

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:30 p.m.

Harold Dickerson, Village President
Karen McGuire, Clerk

Village of Morrice

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