February 12, 2019 REGULAR COUNCIL MEETING

February 12, 2019 REGULAR COUNCIL MEETING

February 12, 2019 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

Tuesday, February 12, 2019

6:00 p.m.

(Approved 02/26/19)

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

The Pledge of Allegiance was recited.

Council Members Present: Harold Dickerson, Phyllis Dickerson, Philip Hruska, Cathy Mulholland, Belinda Markell, Todd Scott, and Robert Peterson.

Absent: None.

Also Present: Attorney: John Gormley, Treasurer: Brian Swett, and Clerk: Karen McGuire.

Additions / Deletions to Agenda: None.

Guest Comments on the Agenda: None.

MOTION by H. Dickerson, seconded by Hruska to approve the agenda. All ayes. Motion carried.

MOTION by Mulholland, seconded by P. Dickerson to approve January 8, 2019 minutes as presented.

All ayes. Motion carried.

Special Guests: None.

COMMITTEE REPORTS

9.1 Personnel / Police / Transfer Station / Insurance / Retirement

Sergeant Hruska reminded everyone that their sidewalks need to be kept clear of snow and ice. He also advised people to adhere to the meaning of stop signs. They are there for a safety reason.

9.2 DPW / Municipal Buildings / Park

No Report.

9.3 Street / Sidewalks / Newsletter / Web Site

No Report.

9.4 Sewer / Codes

No Report.

9.5 Zoning / Ordinances / Annex / 425 / DDA

No Report.

9.6 SSESA

Mulholland gave the December run report. There were one fire call and two ambulance runs in the Village for the month. For all of SSESA there were twelve fire calls and 140 ambulance runs for December. Year-to-date, for all of SSESA, there have been 1,832 calls.

9.7 Homecoming

H. Dickerson reported that the next meeting will be Tuesday, February 19th at 6:00 p.m. at Village Hall.

9.8 Budget

No Report.

UNFINISHED BUSINESS

10.1 Zoning Ordinance Revision

Hruska is in the process of digitalizing the Ordinance in hopes of reducing costs. There is still hope of

Village Of Morrice

Regular Meeting Minutes

February 12, 2019

getting the Zoning Ordinance revised and on-line and possibly getting all the Ordinances codified and on

Municode at some point.

10.2 Zoning Ordinance Amendment – Downtown Parking

TABLE. Waiting to hear back from AGS regarding proposed text amendment.

NEW BUSINESS

11.1 Appoint DDA Board Members

H. Dickerson explained that the DDA President has requested reappointment of three members of the DDA Board.

MOTION by H. Dickerson, seconded by Mulholland to reappoint Troy Morrish, Lisa Haring, and Robert Peterson to the DDA Board.

Roll Call: Ayes: Markell, Hruska, P. Dickerson, Scott, Mulholland, H. Dickerson. Nays: None.

Absent: None. Abstain: Peterson. Motion carried.

11.2 Transfer Station Hours

Hruska reported that the numbers for the first year of being open on Fridays show that the Transfer Station broke even for Fridays. The Budget Committee recommends approval for another year of being open on Fridays with re-evaluation at the end of the year. There was discussion about ways to increase business and about prices. Someone will check with operator to make sure he is OK with additional hours.

MOTION by H. Dickerson, seconded by P. Dickerson to allow the Transfer Station to remain open on Fridays, April 1 – October 31, 2019 for the hours of 12:00 p.m. to 6:00 p.m. All ayes. Motion carried.

11.3 2019 Proposed Raises

H. Dickerson explained how employee raises have worked in past years. Hruska explained how the Budget Committee arrived at the proposed raises. There was discussion regarding employee wages, the proposed wage increases, and the budget.

MOTION by H. Dickerson, seconded by Mulholland to approve a 3% cost-of-living wage increase to all employees listed on the proposal beginning March 1, 2019, with the exception of L. Coffey, who will not have one year of employment in until June 1. His 3% increase will be effective at that time.

Roll Call: Ayes: Markell, Scott, Mulholland, Peterson, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Abstain: Hruska. Motion carried.

11.4 2019 – 2020 Budget Draft

Treasurer Swett reported that he and the Budget Committee, and Chief Balsley at times, have met several times and created the budget proposal presented. He asked if the Board had any questions. He explained that this budget is very close to last year’s with only a $2,224.00 increase. The General Fund is not proposing to use any of the checking account reserves for this budget. The past few years have seen an increase in the General Fund balance. The just approved wage increases will require a few adjustments before the final budget approval but generally less than one half of wage costs come out of the General Fund. The final budget and budget amendments for last year’s budget will be presented for approval at the next meeting.

11.5 Transfer Station Ad

Hruska explained that the newspaper coupon ad didn’t bring in much additional revenue last year. He has been talking with local businesses and the DDA about direct mailers. They would like to send out about 3,000 – 5,000 mailers to all of Morrice and much of the surrounding area. Some businesses will run coupons while others will simply run an advertisement. Hruska would like to run a coupon for the Transfer Station in these mailers. The mailers will be split into two drops, the second drop will be

Village Of Morrice

Regular Meeting Minutes

February 12, 2019

contingent on the results of the first one. The first drop will go out at the end of March for April and May. The second drop, if approved, will go out at the end of May for June and July. The costs have been quoted at approximately 17.6¢ each for black and white copy or $210.00 for the first 2,000. Further investigation into the final pricing needs to be done. The cost for color will be researched also.

The DDA may possibly split the costs with the Transfer Station to cover the costs for all. Funding will come from next year’s budget. Hruska will go to the DDA meeting to request their approval. The Homecoming Festival will be advertised on the mailers too.

MOTION by Mulholland, seconded by P. Dickerson to approve running the Transfer Station coupon for the two months of April 1 to May 31, in the first direct mailer drop. All ayes. Motion carried.

MOTION by Hruska, seconded by Mulholland to spend up to $1,000.00 from the Transfer Station Fund for the direct mailers depending on the DDA approval of a matching amount.

Roll Call: Ayes: P. Dickerson, Hruska, Markell, Scott, Mulholland, Peterson, H. Dickerson. Nays: None. Absent: None. Motion carried.

11.6 Participation in the Fire Insurance Escrow Program

Gormley presented a Resolution that would allow the Village to participate in a State program that allows holding insurance payments in escrow until fire damage within the Village is cleaned up. The enrollment form would put the Village on a list that insurance companies check before cutting insurance payments. Thirty days after the form is received at the State 25% of insurance monies would come to the Village to be held in escrow. The money would go in a separate fund and can’t be used by the Village. Hruska clarified that the bank will be Chemical.

MOTION by H. Dickerson, seconded by Hruska to approve the Resolution as presented.

Roll Call: Ayes: Peterson, Mulholland, Scott, Markell, Hruska, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

Gormley suggested opening the account now and just putting in the minimum amount needed to keep it open. Any monies received cannot go into the General Fund.

Review Financial Statements / Pay Bills

MOTION by Hruska, seconded by Mulholland to pay the bills as presented. (List Attached.)

Roll Call: Ayes: Hruska, Markell, Scott, Mulholland, Peterson, P. Dickerson, H. Dickerson. Nays: None. Absent: None. Motion carried.

Announcements / Correspondence

H. Dickerson reported that mail and other correspondence are on the table for review.

Hruska mentioned that the Police Department Complaints Response Reports for the last two months and the year end are in the packets for review.

Guest Comments: Beckie Ehl commented that the DPW has been doing a good job with the streets and all the snow.

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

Meeting adjourned at 7:10 p.m.

Harold Dickerson, Village President

Karen McGuire, Clerk

Village of Morrice

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