VILLAGE OF MORRICE
REGULAR COUNCIL MEETING
MORRICE VILLAGE HALL
Tuesday, January 14, 2020
Meeting was called to order at 6:00 p.m. by President Harold Dickerson.
The Pledge of Allegiance was recited.
Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, Todd Scott,
Philip Hruska, Belinda Markell, and Robert Peterson.
Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, and Clerk: Karen McGuire.
Additions / Deletions to Agenda: Add: 11.2 Generator
Guest Comments on the Agenda: None.
It was noted that two items on the agenda were listed as Unfinished Business and should have been listed as New Business. Item 10.3 Transfer Station Hours will be moved to 11.3 on the agenda and item 10.4
Act 51 – Non-Motorized Deficit will be moved to 11.4 on the agenda.
MOTION by H. Dickerson, seconded by Hruska to approve the agenda as amended. All ayes.
MOTION by Mulholland, seconded by P. Dickerson to approve the December 10, 2019 minutes as received. All ayes. Motion carried.
Special Guests: None.
9.1 Personnel / Police / Transfer Station / Insurance / Retirement
Chief Balsley presented the December Complaint Response Report which included a 2018/2019 yearly comparison. Responses were up a little from last year. He reminded everyone that school is back in session.
9.2 DPW / Municipal Buildings / Park
- Dickerson reported that on Sunday morning the DPW had trouble with the plow truck transmission. The Freightliner plow truck had to be towed in for repair.
Hruska asked about applications for the part-time DPW employee position. P. Dickerson replied that two applications have been received and the Personnel Committee will set up interviews.
Hruska asked if Keetch Electric had been contacted regarding the blinker light at Britton and Morrice Roads. H. Dickerson explained that the fixture itself is in disrepair and it is not just the bulb that needs replaced. Chief Balsley has contacted MDOT and the light is not required by the State.
9.3 Street / Sidewalks / Newsletter / Web Site
9.4 Sewer / Codes
Still waiting on the shut off valve for the flow meter installation.
9.5 Zoning / Ordinances / Annex / 425 / DDA
Village Of Morrice
Regular Meeting Minutes
January 14, 2020
Mulholland gave the November run report. There were 16 runs in the Village, 3 fire runs and 13 ambulance calls. There were 21 fire runs and 145 ambulance calls for all of SSESA for the month. Year-to-date there have been 166 fire runs and 1,551 ambulance calls for all of SSESA. They are still working on what to do about the new building. They have hired a conceptual designer to prepare preliminary plans to present to the Committee.
Markell reported that the Committee held a meeting on Monday. They are asking for approval for a Festival logo and a flyer that Tim Kline created to be used on the website and in other advertising. There were no objections to either. It was suggested that “An Independence Day Celebration” be added to the logo. On the flyer it was suggested that some of the pictures be moved around and something added about the Festival being funded 100% through donations.
The Go-fund-me page will have a link from the Village website. The Committee set a Go-fund-me end date of June 1st and a goal of $12,000. The Village Treasurer and Clerk will be authorized to move the Go-fund-me funds.
Markell presented a flyer for the casino trip fundraiser. The Committee is looking for donations of prizes for games on the bus.
There was discussion about how to get the word out better to people for volunteering and donating to the Festival. The next meeting is scheduled for Monday, January 27th at 6:30 p.m.
The next Committee meeting will be Sunday, January 19th at 3:00 p.m.
10.1 Revise Sewer Installation Charges
TABLE. We have the Resolution draft but no supporting schedule of materials.
10.2 Trustee Pay Ordinance
Gormley presented the draft as discussed at the last Council meeting.
MOTION by H. Dickerson, seconded by P. Dickerson to approve the Ordinance as presented.
Roll Call: Ayes: Markell, P. Dickerson, Scott, Mulholland, Peterson, H. Dickerson. Nays: None.
Absent: None. Abstain: Hruska. Motion carried.
Mulholland questioned why there is compensation to attend SSESA meetings and no other Committee meetings. Gormley responded that it was most likely set up that way as an incentive to have two Village representatives at the SSESA meetings.
Hruska reported on the Rural Task Force meeting he attended on the Village’s behalf. He advised that someone from the Village needs to be in attendance at the quarterly meetings to keep apprised of the availability of funding. Right now the next time funds will be available is 2027. Plans will need to be submitted in 2023 to be eligible. These are Federal funds for small towns and villages that could be used for Morrice or Britton Roads. There is an 80/20 match required. There is a possibility of some additional funding being available for 2021 – 2023 but someone must attend the meetings to know about it.
11.1 January 28th Meeting
There was discussion to decide if the second meeting of the month should be canceled or not.
Village Of Morrice
Regular Meeting Minutes
January 14, 2020
MOTION by Hruska, seconded by Mulholland to cancel the January 28th Regular Council Meeting.
All ayes. Motion carried.
Chief Balsley explained that we have a mobile diesel generator on a trailer that was acquired through the 1033 government program. It has been sitting for 7 or 8 years. He would like to advertise it for sale on public media using a sealed bid process. It will need to be tested before advertising for sale. It was decided to take bids for one month with a minimum bid of $1,000.00 accepted. Chief Balsley, the Village President, and the Clerk will open the bids and it will be awarded to the highest bidder.
11.3 Transfer Station Hours
- Dickerson explained that the Transfer Station operator came to him to request the hours be changed to more regular hours. He suggested the hours of 9 a.m. to 5 p.m. each day and the same days each week. He feels it is confusing to customers to have different hours each day and varying the days throughout the year. He would like to see more consistency.
Hruska will look at sales numbers for Fridays. He said there has been an increase in sales this year so does not want to rush into changing hours. He did suggest that the big sign at the Transfer Station needs to be replaced because the letters won’t stay up there anymore so people can’t see the hours from the road.
11.4 Act 51 – Non-Motorized Deficit
MDOT requires that not less than 1% (averaged over a 10 year period) of Act 51 funds received be spent on non-motorized construction or improvement. For the Village this equates to spending on sidewalks. We need to spend an additional $3,133. to be back in compliance for our fiscal year ending February 28, 2019. We need to create a plan to correct the deficiency and adopt a Resolution approving that plan. Both these items need to be submitted to MDOT by early March. Ideally, we will create a plan to correct the deficiency and to also stay in compliance going forward. Peterson has been collecting sidewalk information regarding their conditions that he will forward to the Road Committee. The Road Committee will have a proposed plan for the first meeting in February so that a Resolution can be approved at the second meeting in February.
Review Financial Statements / Pay Bills
MOTION by Hruska, seconded by Mulholland to pay the bills as presented. (List Attached.)
Roll Call: Ayes: Markell, Scott, Mulholland, Hruska, P. Dickerson, Peterson, H. Dickerson. Nays: None.
Absent: None. Motion carried.
Announcements / Correspondence
President Dickerson reported that mail and other correspondence are on the table for review.
He pointed out the invitation to the Chamber of Commerce Annual Awards Dinner on February 6th.
Guest Comments: None.
MOTION by H. Dickerson, seconded by Mulholland to adjourn the meeting. All ayes. Motion carried.
Meeting adjourned at 7:10 p.m.
Harold Dickerson, Village President
Karen McGuire, Clerk