February 11, 2020 REGULAR COUNCIL MEETING

February 11, 2020 REGULAR COUNCIL MEETING

February 11, 2020 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, February 11, 2020

6:00 p.m.

(Approved 02/25/20)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Cathy Mulholland, Harold Dickerson, Phyllis Dickerson, Todd Scott,

Belinda Markell, Philip Hruska, and Robert Peterson.

 

Absent: None.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Hruska to approve the agenda. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the January 14, 2020 minutes as received. All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

Chief Balsley reminded everyone that sidewalks need to be cleared of snow and ice. This includes Village sidewalks.

 

9.2       DPW / Municipal Buildings / Park

  1. Dickerson reported that the DPW purchased a 2008 Ford truck for $12,000. to replace the old orange truck. They will fix the box to use it as a leaf truck. Council suggested they have it mechanically checked out before putting it into service.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

Mulholland gave the December run report. There were seven runs in the Village, one fire run and six ambulance calls. There were 10 fire runs and 133 ambulance calls for all of SSESA for the month. Year-to-date there have been 172 fire runs and 1,522 ambulance calls for all of SSESA. Runs are down about 138 from this time last year.

 

9.7       Homecoming

Markell reported that there are currently 28 people signed up for the fundraiser casino bus trip on February 15th. The next meeting will be February 27th at 6:30 p.m. She is already looking for food trucks and parade participants.

 

 

 

Village of Morrice

Regular Meeting Minutes

February 11, 2020

 

9.8       Budget

Hruska went over the major points of the proposed budget and asked everyone to review it before the next meeting and get any questions to the Clerk by the end of the week. Clerk will forward them to the Budget Committee.

 

UNFINISHED BUSINESS

 

10.1     Revise Sewer Installation Charges

Clerk forwarded the parts list provided by the DPW Supervisor to the Engineer. Mr. Heck recommended the list be retyped on Village letterhead and attached to the Resolution. Will have it ready for the next meeting. Gormley will have the Resolution draft amended for the addition of the list.

 

10.2     Transfer Station Hours

Hruska presented two years of daily receipts broken down by day and suggested that the current schedule is working. Scott explained that the operator would like consistent and regular hours throughout the year.

There was discussion.

 

MOTION by Mulholland, seconded by H. Dickerson to TABLE until next meeting. All ayes. Motion carried.

 

10.3     Act 51 – Non-Motorized Deficit

Gormley explained that the Road Committee has created a plan to eliminate the Act 51 – Non-Motorized Deficit of $3,331.00 plus keep the Village on track for spending the 1% annually as required by MDOT.

A Resolution and the Plan need to be forwarded to MDOT by the end of the month. The plan will be to repair existing sidewalks starting on a volunteer basis. A letter will go out to property owners where Council has mapped sidewalks in need of attention. In accordance with the Village Ordinance the Village will pay 75% of the cost and the property owner will be responsible for the remaining 25%. The first phase will be to repair or replace hazardous sidewalks. If not enough volunteers respond the plan lays out a grid that will be followed starting with the northern Village limit and working from west to east as the projects move south.

 

MOTION by H. Dickerson, seconded by Peterson to approve the Resolution and the attached Plan as presented.

 

Roll Call: Ayes: P. Dickerson, Hruska, Markell, Scott, Mulholland, Peterson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

There was discussion about the wording of the letter that will go out to property owners and how it will be decided who they will go to.

 

MOTION by H. Dickerson, seconded by P. Dickerson to strike item #4, in paragraph 2, from the plan attached to the Resolution Authorizing Non-Motorized Transportation Improvements just approved.

 

Roll Call: Ayes: Scott, Mulholland, Peterson, P. Dickerson, Hruska, Markell, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

It was decided to strike the third box option and the bolded sentence just above the box options in the draft of the letter to go out to property owners.

 

NEW BUSINESS

 

11.1     Street Grant – Letter of recommendation and Notice of Award

Wolverine Engineers sent the Village a bid tabulation and recommendation for the Category B Funded 2020 Street Project. Bids were publically opened on January 22nd. There were seven bids ranging from $361,000.40 to $570,842.82. The low bidder was Michigan Paving & Materials Company. They are a

Village of Morrice

Regular Meeting Minutes

February 11, 2020

 

highly reputable and respected firm and are Wolverine’s recommendation for this project. If Council approves awarding the contract to Michigan Paving & Materials Company for the amount of $361,000.40 the Notice of Award needs to be signed and returned to Wolverine.

 

MOTION by H. Dickerson, seconded by Hruska to approved awarding the Category B Funded 2020 Street Project contract to Michigan Paving & Materials Company for the amount of $361,000.40.

 

Roll Call: Ayes: Hruska, Markell, P. Dickerson, Peterson, Mulholland, Scott, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.2     Transfer Station Sign

Peterson had some information for a digital sign from Agnew Graphics of Owosso. A 5’ x 7’ sign with a scroll bar and Wi-Fi connectivity will cost approximately $18,000 – $20,000. Council felt this was more than they were prepared to spend at this time and so would like to explore more options. No actions were taken at this time.

 

11.3     Homecoming Board Resignation

  1. Dickerson explained that there are currently four Council members on the Homecoming Committee. To avoid having a quorum of Council members at the committee meetings one of them has to sit out each meeting. To avoid the confusion of whose turn it is to sit out H. Dickerson has decided to resign his position.

 

MOTION by H. Dickerson, seconded by Mulholland to accept H. Dickerson’s resignation from the Homecoming Festival Board. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by H. Dickerson to add R. Peterson to the Road Committee.

All ayes. Motion carried.

 

11.4     Investment Ordinance and Resolution

Hruska explained that since the Treasurer, B. Swett, took a new job a few months ago he does not have time to take care of the CD investments. Gormley has taken the old Investment Policy and amended it so that the Treasurer can delegate certain of his duties to the Village Clerk, as part of the written procedures and internal controls the Treasurer has developed. Swett will develop internal controls and the Clerk will report on the investments to the Council.

 

MOTION by Mulholland, seconded by H. Dickerson to adopt the Investment Policy Resolution as presented – with one typo amended.

 

Roll Call: Ayes: Scott, Markell, Hruska, Mulholland, Peterson, P. Dickerson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.5     Amend Personnel Manual – CDL Requirement

  1. Dickerson explained that because of the weight of our trucks the State and MML do not require our employees to have CDLs to operate them and so would like to amend the Personnel Manual to remove that requirement. Page 33 of the manual, under job descriptions, needs to be amended. Will also remove the Sewer certification requirements for the DPW employees. TABLED for this meeting. Gormley will bring amended pages to the next meeting.

 

11.6     Street Millage Renewal

The Budget Committee would like to request a ten-year extension of the current street millage. There would not be an increase in the millage just an extension of the time period it would be collected.  If it could be put on the November ballot the Village would not have to pay for a special election in 2022 when the current millage expires. Clerk will prepare ballot language for the next Council meeting.

 

Village of Morrice

Regular Meeting Minutes

February 11, 2020

 

There was discussion about the ambulance millage which will expire at the end of this year. To renew the millage, it will have to go on the November ballot also. There has been talk about SSESA asking for an increase in payment per household. Council will need to decide whether to renew the current millage, ask for an increase in the millage, or bill the cost as a special assessment. The Village is currently absorbing about $5,000 a year for the service. This amount results from service costs not covered by funds brought in by the current millage. Chief Hubbard is supposed to be coming to Council meetings to explain the actual increase that will be requested. Will wait to hear from him before taking action.

 

11.7     Road Project Loan

Hruska explained that the Budget Committee has determined that the current road loan from the Sewer Fund can be paid off out of Major Street and Local Street fund balances. A new loan from the Sewer Fund will be made to Major and Local Street funds for the total cost of the 2020 Road Project. Major Streets will borrow $114,838.33 and Local Streets will borrow $88,372.57 for the project. The loan will be for a ten-year period with interest being that of our lowest CD interest amount. Gormley will bring a resolution for the loan to the next meeting. The dollar amounts presented have been built into the proposed budget.

 

Hruska, as Street Administrator, would like permission to get some crack sealing done to Village roads this year. He would like to hire two temporary workers, to work with one full time DPW employee, to do the work. He estimates it will take about a month of working eight hour shifts three days a week. Machine use will be at no cost or time limit if it is available. The company will provide training. The material costs about $2,500. a pallet. The only cost to the Village will be materials and labor. The limitation will be how much we can afford to do.

 

Hruska was told at the last Road meeting that we are responsible for maintenance and repair for Lansing Road from Morrice Road to the west Village limits.

 

We received notice at the end of January that we will not be considered for the Rural Development Fund Grant for the Morrice Road Project.

 

Review Financial Statements / Pay Bills

 

MOTION by Mulholland, seconded by Hruska to pay the bills as presented. (List Attached.)

 

Roll Call: Ayes: Hruska, Mulholland, Peterson, P. Dickerson, Scott, Markell, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Announcements / Correspondence

President Dickerson reported that mail and other correspondence are on the table for review.

Clerk mentioned that there are invitations to two SEDP meetings in the packets. One is regarding MDOT grants and funding available to municipalities. Peterson plans to attend the funding meeting.

 

Guest Comments:

Scott asked about the burning and cutting that is going on at the Morrice Road condo site. They are clearing the parcel and working after dark and seven days a week. He would like some limitations on the work hours, specifically not on Sunday mornings or after dark on any day. There was discussion about the Planning Commission being able to add limitations during the site plan or Special Use permit reviews. Scott may talk to the property owners for some relief.

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 8:00 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk

Village of Morrice

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