February 25, 2020 REGULAR COUNCIL MEETING

February 25, 2020 REGULAR COUNCIL MEETING

February 25, 2020 REGULAR COUNCIL MEETING

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

Tuesday, February 25, 2020

6:00 p.m.

(Approved 03/10/20)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Cathy Mulholland, Todd Scott,

Philip Hruska, Belinda Markell, and Robert Peterson.

 

Absent: None.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, and Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Mulholland to approve the agenda. All ayes. Motion carried.

 

MOTION by Hruska, seconded by Mulholland to approve the February 11, 2020 minutes as received.

All ayes. Motion carried.

 

Special Guests: None.

 

PUBLIC HEARING

 

President Dickerson opened the Public Hearing for comments from the public regarding:

 

9.1    Property Tax Millage to Support 2020 – 2021 Budget

9.2    2020 – 2021 Proposed Budget.

 

There were no public comments. President Dickerson closed the Public Hearing.

 

COMMITTEE REPORTS

 

10.1     Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

 

10.2     DPW / Municipal Buildings / Park

  1. Dickerson reported that the DPW has repaired the sewer system at Gutting Trucking.

 

10.3     Street / Sidewalks / Newsletter / Web Site

No Report.

 

10.4     Sewer / Codes

No Report.

 

10.5     Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

10.6     SSESA

No Report.

 

10.7     Homecoming

Markell reported that they made about $500 on the bus trip. Altogether, with the fall fundraiser, the fund is up about $1,000 from last year. The fund is up about $400 from where it was in 2018 when they decided to cancel the Festival. Markell has been talking to the Capitol City Savages, a female football team, and they are up for playing a game if the past or current school football team will participate. The

Village of Morrice

Regular Meeting Minutes

February 25, 2020

 

school could make some money selling food at the game and/or charging admission to the game. The fireworks provider has called to determine if the fireworks show is a go or not this year. They would like a commitment as soon as possible. The Committee needs to set a deadline to decide if there is going to be enough money to support both the fireworks and the Festival. The next meeting will be March 23rd at 6:30 p.m.

 

10.8     Budget

No report.

 

UNFINISHED BUSINESS

 

11.1     Revise Sewer Installation Charges – Resolution

Gormley presented a Resolution Revising Some of the Village’s Sewer Rates. This will make the sewer installation process and costs the responsibility of the builder. A list of required parts is attached to the Resolution. The pump, control panel, and floats will be purchased from the Village at current market prices. The DPW will inspect the project before it can be covered or activated. There is one paragraph in the draft that needs adjusted to reference the attached list.

 

MOTION by H. Dickerson, seconded by Peterson to approve the Resolution as presented, with the mentioned amendment.

 

Roll Call: Ayes: P. Dickerson, Hruska, Markell, Scott, Mulholland, Peterson, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.2     Transfer Station Hours

The Transfer Station operator has requested consistent, year-round hours of Tuesdays and Thursdays 9 – 5 and Saturdays 8 – 5.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the new hours of Tuesdays and Thursday 9 – 5 and Saturdays 8 – 5, year-round.

 

There was discussion about the cost to change the hours on the signs at the Transfer Station. Hruska commented that there are not sales in the winter to support being open three days.

 

Roll Call: Ayes: Scott, Mulholland, Peterson, P. Dickerson, Markell, H. Dickerson. Nays: Hruska.

Absent: None. Motion carried.

 

11.3     Transfer Station Sign

Peterson has talked to Agnew Graphics of Owosso about a lighted, non-digital sign. A 7’ tall x 6’ wide two-sided, lighted sign will cost approximately $4,000 – $6,000, depending on the wording on each side. It will be on a single post, close to the road, and need electricity run to it. There is power in the salt barn. It will need to be trenched and run underground or it can be run along the fence. Agnew will maintain the sign for five years and after that they will do it for a fee of about $200 a year. There was discussion about adding a flagpole. Peterson will bring a proposal to the next meeting. TABLE this item for now.

 

MOTION by H. Dickerson, seconded Mulholland to officially change the name from Southwest Shiawassee Waste Center back to the Morrice Transfer Station. All ayes. Motion carried.

 

11.4     Amend Personnel Manual – CDL Requirement – Resolution

Gormley presented a Resolution Amending the Village Personnel Manual to remove the CDL and Sewer Certification requirements from the DPW job description. This Resolution will change page 33 of 43 pages and the front cover of the manual. Clerk will give each employee a copy of the amended page and the front cover and have them sign the form that says they received the changes. The new pages will be inserted into the current manual.

 

Village of Morrice

Regular Meeting Minutes

February 25, 2020

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the Resolution as presented.

 

Roll Call: Ayes: Peterson, P. Dickerson, Mulholland, Hruska, Scott, Markell, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

11.5     Street Millage Renewal – Resolution

Clerk presented the proposed ballot language for the ten-year extension of the current street millage. There will not be an increase in the millage just an extension of the time period it would be collected.

Since there was no objection to the language Gormley will bring a Resolution to the next meeting. The Resolution is required by the County Clerk to place the proposal on the ballot.

 

11.6 Road Project Loan – Resolution

Gormley presented a Resolution Approving Loans from the Sewer Fund to the Major Street and the Local Street Funds and corresponding Promissory Notes. The loans for the Britton Road project will be paid off with the approval of the proposed 2020 – 2021 budget. For the new loan the Major Street Fund will borrow $114,838.33 and the Local Street Fund will borrow $88,372.57. The loan period will be ten years at 1.5% interest. These loans will be callable if the Sewer Fund should need the funds before the payoff date.

 

Motion by Mulholland, seconded by Hruska to adopt the Resolution as presented.

 

Roll Call: Ayes: Markell, Hruska, P. Dickerson, Peterson, Mulholland, Scott, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

NEW BUSINESS

 

12.1     2019 – 2020 Budget Amendments

The Treasurer created a spreadsheet listing all the proposed amendments needed to revise the 2019 – 2020 Budget. He recommended that the Council approve the revisions.

 

MOTION by Hruska, seconded by P. Dickerson to approve the 2019 – 2020 Budget Amendments as presented.

 

Roll Call: Ayes: P. Dickerson, Peterson, Scott, Markell, Hruska, Mulholland, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

12.2     Set Property Tax Millage Rate for 2020 – 2021

The Clerk presented a spreadsheet listing the millages levied with the 2019 – 2020 budget. There are no proposed changes at this time. The levied millages will remain the same for the 2020 – 2021 Budget year.

 

MOTION by H. Dickerson, seconded by Hruska to accept the proposed millages to support the 2020 – 2021 Budget.

 

Roll Call: Ayes: Markell, P. Dickerson, Scott, Peterson, Mulholland, Hruska, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

12.3     Adopt 2020 – 2021 Budget

The Treasurer and the Budget Committee prepared the proposed budget for the 2020 – 2021 fiscal year which was included in Council packets. They recommend approval. Clerk had some questions for clarification. The cruiser payoff, the Sewer/Streets loan payoff, and pay raises are all included in this proposal. Clerk would like clarification as to when each will be effective. Hruska replied that the payoff money is in the fund reserves so could be paid March 1. The pay raises will be effective March 1. There was discussion and it was decided that the loan payoffs will be effective at the March 10 meeting.

 

MOTION by P. Dickerson, seconded by Mulholland to approve the proposed 2020 – 2021 Budget with loan payoffs effective March 10 and pay raises effective March 1.

Village of Morrice

Regular Meeting Minutes

February 25, 2020

 

Roll Call: Ayes: Markell, Scott, Mulholland, Peterson, P. Dickerson, H. Dickerson. Nays: None.

Abstain: Hruska. Absent: None. Motion carried.

 

Announcements / Correspondence

President Dickerson reported that mail and other correspondence are on the table for review.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by Hruska to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 6:50 p.m.

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk

Village of Morrice

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