April 28, 2020 JOINT MEETING MINUTES

April 28, 2020 JOINT MEETING MINUTES

April 28, 2020 JOINT MEETING MINUTES

VILLAGE OF MORRICE

JOINT MEETING OF COUNCIL BOARD and

HOMECOMING FESTIVAL COMMITTEE

MORRICE VILLAGE HALL

 

This Meeting was held as a Virtual Meeting due to the COVID-19 pandemic, under the authority of Executive Order No. 2020-15 of the Office of the Governor of the State of Michigan.

 

Tuesday, April 28, 2020

6:00 p.m.

(Approved 05/12/20)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

The Pledge of Allegiance was recited.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Todd Scott, Philip Hruska,

Cathy Mulholland, Robert Peterson, and Belinda Markell.

 

Homecoming Committee Members Present: Phyllis Dickerson, Todd Scott, Belinda Markell, and

Matt Balsley.

 

Absent: Homecoming Committee member – Rob Alleman.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by Peterson to approve the agenda. All ayes. Motion carried.

 

MOTION by Mulholland, seconded by P. Dickerson to approve the March 10, 2020 minutes as received. All ayes. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7       Homecoming

No Report.

 

9.8       Budget

No Report.

Village of Morrice

Joint Meeting Minutes

April 28, 2020

 

UNFINISHED BUSINESS

 

10.1     Transfer Station Sign

TABLED.

 

10.2     Act 51 – Non-Motorized – Sidewalk Plan

TABLED. Deadline for letter return is May 8th.

 

10.3     Site Plan Review – 307 N. Main Street

TABLED. The Smiths want to be able to attend an actual meeting rather than have a virtual hearing.

 

NEW BUSINESS

 

11.1     Homecoming Festival Cancelation

In light of the pandemic circumstances, cancelation of this year’s Festival is being considered. After discussion it was decided to recommend cancelation for this year. Four of the five voting Homecoming Board members were in attendance – Balsley, Markell, Scott, P. Dickerson.

 

HOMECOMING COMMITTEE MOTION by Balsley, seconded by Scott to cancel the Homecoming Festival and Fireworks for this year, 2020.

 

Roll Call: Ayes: Balsley, Markell, Scott, P. Dickerson. Nays: None. Absent: Rob Alleman. Motion carried.

 

Homecoming Committee recommends to the Council the cancelation of the Homecoming Festival and Fireworks for this year, 2020.

 

MOTION by H. Dickerson, seconded by Mulholland to accept the recommendation to cancel the Homecoming Festival and Fireworks for this year, 2020.

 

Roll Call: Ayes: Markell, Hruska, P. Dickerson, Peterson, Mulholland, Scott, H. Dickerson. Nays: None. Absent: none. Motion carried.

 

11.2     Sewer/Trash Bills

Hruska explained that the reasoning for this bill reduction proposal is that the pandemic is affecting everyone across the country, including Village residents, and the Board understands that people are struggling financially. The Village has no control over trash bills as they are contracted with an outside vendor. The sewer bills can be adjusted. There was discussion about how much of a reduction to implement, length of time reductions will be implemented, late fees, send date, and due date. Gormley explained that a Resolution is required for sewer rate changes. Sewer/Trash bills are scheduled to go out on Friday – they will be due June 1 for services of June 1 to May 31 August 31 (correction). It was decided that the sewer bills will be reduced by 50% for this quarter and the late fees will be waived for this quarter. Billing amounts and dates will be re-evaluated for next quarter. Gormley will prepare a Resolution for the next meeting and not charge for a second one if it is required after re-evaluation for the next quarter. He recommended not issuing bills until the Resolution is approved.

 

MOTION by Hruska, seconded by H. Dickerson to reduced sewer bills by 50%, leave the trash billing as- is, and waive late fees for this quarter.

 

Roll Call: Ayes: Peterson, Mulholland, Scott, P. Dickerson, Hruska, Markell, H. Dickerson. Nays: None. Absent: none. Motion carried.

 

Hruska commented that there will need to be discussion about how to open the Village Hall office when the time comes as sewer and trash payments are received there. He suggested payments be received by check or the exact amount in cash so that no change has to be given back.

 

Village of Morrice

Joint Meeting Minutes

April 28, 2020

 

11.3     Time Off Reference Covid-19 Illness

Hruska explained that this proposal was written April 8 and Federal guidelines have been implemented since then. Most of this recommendation is now covered by the Families First Coronavirus Response Act (FFCRA). Council will implement a policy for employee pay if they become ill with COVID-19.

 

MOTION by Mulholland, seconded by P. Dickerson to approve that if an employee tests positive for COVID-19 the Village will pay the employee their regular wages until they test negative even if it is past the 14 days mentioned in the FFCRA.

 

Roll Call: Ayes: Scott, Mulholland, P. Dickerson, Markell, Peterson, H. Dickerson. Nays: None.

Absent: none. Abstain: Hruska. Motion carried.

 

  1. Dickerson thanked employees for keeping the Village operating.

 

11.4     Transfer Station Re-Opening

  1. Dickerson said that he talked to the Transfer Station operator and he is ready to re-open for regular hours on Tuesday, Thursday, and Saturday as long as he has personal protection equipment, particularly masks and gloves. He doesn’t think he will need help, but H. Dickerson will help with traffic on Tuesdays and Thursdays if needed. Safety precautions will need to be put in place. Social distancing and masks will be required. Vehicles in the fenced area will be limited to two at a time. Ted is ok with accepting cash payments. Gormley recommended a written policy for employee use of gloves and masks. H. Dickerson will put the policy together. Gormley suggested checking to see if the credit card machine can reach outside for the least amount of contact. Date to re-open was discussed. Will need signs and to post on the website. Markell said there are Homecoming signs that could be used.

 

MOTION by H. Dickerson, seconded by Hruska to re-open the Transfer Station on Tuesday, May 5th for regular hours and to require that customers wears masks or not be served.

 

Roll Call: Ayes: Hruska, Markell, Peterson, Mulholland, P. Dickerson, Scott, H. Dickerson. Nays: None. Absent: none. Motion carried.

 

11.5     Road Grant

Hruska explained that he has been in contact with Wolverine Engineering and found that there are two grants is a grant available right now for a 2021 projects, but the application deadline is June 1 for both. One The grant is a State grant with 50/50 matching funds and the other is a Federal grant with 80/20 matching funds. The State grant will be for complete rebuilds of Morrice Road, Davis Street, the 100 block of W. Third Street, and Hickory Street. The Federal grant will be for a complete rebuild of Morrice Road and resurfacing of Britton Road from Morrice Road to the west Village limits. If either of the grants is received those are the roads that will be completed. If neither of the grants is not received the Street Committee will continue to pursue grants and try to figure out the best options moving forward. Project cost for the Village will be about $275,000 including engineering costs. Hruska will contact the DDA regarding financial support for the projects and letters of support for the applications. There is no way to know what Village finances will be in the future. We could finance the projects with a loan form from the Sewer Fund. Will need an extension of the Street millage or most likely won’t be able to financially do either the project.

 

Scott recommended going ahead and applying for the grants. If financially, we must back out we can do that. Will still have to pay the engineering costs for submitting the applications. There needs to be a Resolution to go with the State application.

 

MOTION by Mulholland, seconded by Peterson to approve submission of the grant applications and to authorize H. Dickerson and P. Hruska as signers for the applications. (corrections)

 

 

Village of Morrice

Joint Meeting Minutes

April 28, 2020

 

Roll Call: Ayes: Markell, Peterson, Hruska, Mulholland, P. Dickerson, Scott, H. Dickerson. Nays: None. Absent: none. Motion carried.

 

Gormley will have a Resolution for the next meeting.

 

11.6     Consumers Energy Easement

Gormley explained that the old easement covers the entire Park property. Consumers wants to take down the towers and install poles, which will be 2 feet in diameter. The line will stay in the same place and at the same height. They would like a new easement signed modifying the language regarding the towers, lines, and poles. Gormley presented a Resolution authorizing H. Dickerson to sign the new easement.

 

Hruska asked about the height of the lines. Gormley will go back to Consumers to get, in writing, that they will not lower the lines. H. Dickerson will hold off on signing and Gormley on notarizing the documents until Consumers gets back to Gormley.

 

MOTION by Hruska, seconded by Mulholland to adopt the Consumers Energy Easement Resolution as presented subject to the answer to the line height question.

 

Roll Call: Ayes: P. Dickerson, Hruska, Markell, Peterson, Mulholland, Scott, H. Dickerson. Nays: None. Absent: none. Motion carried.

 

Review Financial Statements / Pay Bills

 

MOTION by Hruska, seconded by Scott to pay the bills as presented. (List Attached.)

 

Roll Call: Ayes: Peterson, Markell, Hruska, Mulholland, P. Dickerson Scott, H. Dickerson. Nays: None.

Absent: None. Motion carried.

 

Announcements / Correspondence: None.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting. All ayes. Motion carried.

 

Meeting adjourned at 7:15 p.m.

 

 

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk

Village of Morrice

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