June 9, 2020 REGULAR COUNCIL MEETING MINUTES

June 9, 2020 REGULAR COUNCIL MEETING MINUTES

June 9, 2020 REGULAR COUNCIL MEETING MINUTES

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

This Meeting was held as a Virtual Meeting due to the COVID-19 pandemic, under the authority of Executive Order No. 2020-15 of the Office of the Governor of the State of Michigan.

 

Tuesday, June 9, 2020

6:00 p.m.

(Approved 06/23/20)

 

Meeting was called to order at 6:00 p.m. by President Harold Dickerson.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Todd Scott, Philip Hruska,

Robert Peterson, Belinda Markell, and Cathy Mulholland.

 

Absent: None.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda: None.

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda.

 

Roll Call: Ayes: P. Dickerson, P. Hruska, B. Markell, R. Peterson, T. Scott, C. Mulholland,

  1. Dickerson. Nays: None. Absent: None. Motion carried.

 

MOTION by P. Hruska, seconded by P. Dickerson to approve the May 12, 2020 minutes as presented.

 

Roll Call: Ayes: T. Scott, R. Peterson, B. Markell, P. Hruska, P. Dickerson, C. Mulholland,

  1. Dickerson. Nays: None. Absent: None. Motion carried.

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

No Report.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7       Homecoming

No Report.

 

9.8       Budget

No Report.

 

Village of Morrice

Regular Meeting Minutes

June 9, 2020

 

UNFINISHED BUSINESS

 

10.1     Transfer Station Sign

TABLED.

 

10.2     Act 51 – Non-Motorized – Sidewalk Plan

Hruska is having trouble contacting Jeff’s Concrete to get clarification on the bids submitted for the sidewalk projects. He would like permission to contact another contractor as the project cannot move forward without more specific information. Gormley mentioned Beck Mobile Concrete and will get contact information to Hruska.

 

10.3     Site Plan Review – 307 N. Main Street

TABLED.

 

10.4     Road Grants

Hruska reported that the Category B grant application has been submitted. When the engineer was ready to submit the Category F application, he found that the Village did not actually meet the population size qualification. That application was not submitted.

 

With Revenue Sharing down the Village may not be able to do the proposed work to be covered by the grant as there is a 50/50 matching funds requirement. There needs to be an extension on the current Street millage to have the necessary funding. Millage amounts collected will fluctuate with property tax values.

 

10.5     Lagoon Flow Meter Bypass Bids

Lagoon operator, Steve Hughes, submitted two bids for consideration. Watertap, Inc. for $43,020.00 and Joe Raica Excavating, Inc. for $16,000.00. After discussion it was decided that there was not enough clarification to accept the bids at this time.

 

MOTION by P. Dickerson, seconded by P. Hruska to TABLE until more information is provided.

 

Roll Call: Ayes: P. Hruska, P. Dickerson, C. Mulholland, B. Markell, R. Peterson, T. Scott,

  1. Dickerson. Nays: None. Absent: None. Motion carried.

 

NEW BUSINESS

 

11.1     Work Share Program

The Budget Committee held a virtual meeting on June 2nd to consider the Work Share Program for the Village. Swett explained that he has created an account for the Village and will be the person to certify hours throughout the program. All full-time employees will be reducing their work hours by 20% or eight hours each week. With this program they will qualify for 20% of the State unemployment allowance as well as the additional Federal allowance. The Budget Committee would like to use this program through the end of July and then re-evaluate. It can be extended to 30 weeks but beginning August 1st the claims start to count against the Village’s unemployment account unless the deadline is extended. During program participation employees’ benefits cannot be changed.

 

MOTION by C. Mulholland, seconded by P. Dickerson to participate in the Work Share Program starting June 7, 2020 and re-evaluating after the first six weeks.

 

Roll Call: Ayes: T. Scott, R. Peterson, B. Markell, P. Dickerson, C. Mulholland, H. Dickerson.

Nays: None. Abstain: P. Hruska. Absent: none. Motion carried.

 

11.2     SSESA Millage

Clerk explained that the current millage will expire after this year’s tax period. Without either extending, and possibly raising, the millage or adopting a Special Assessment for the ambulance fee the Village will have to pay the total charges going forward.

Village of Morrice

Regular Meeting Minutes

June 9, 2020

 

MOTION by C. Mulholland, seconded by P. Hruska to start the Special Assessment process.

 

WITHDRAWAL OF MOTION by C. Mulholland, seconded by P. Hruska.

 

With the millage we currently pay approximately $5,000.00 each year for charges not covered by the millage collection. SSESA has talked about raising the per household charge in the near future. Without some action the Village could be responsible for an even larger payment next year. If we are going to use a millage the ballot language must be approved and to the County Clerk by July 28th to go on the November ballot. If we are going to use the Special Assessment process, we need clarification regarding that process. Gormley will get information for the next meeting.

 

11.3     Re-opening Village Hall

Clerk explained that to re-open safely and in accordance with Executive Orders there are supposed to be policies and procedures in place. To date there are none. There was discussion.

 

MOTION by P. Hruska, seconded by H. Dickerson to re-open the office Monday, June 15th. Clerk will draft plans and post signs.

 

Roll Call: Ayes: T. Scott, R. Peterson, B. Markell, P. Hruska, P. Dickerson, C. Mulholland, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

There was discussion about Council meetings going forward now that the office is re-opening. Other possible locations were discussed. It was decided to continue the Zoom meetings for the next meeting and then re-evaluate.

 

11.4     June 23rd Meeting

Will hold a Zoom meeting as scheduled to discuss sewer bid information and the Special Assessment procedure.

 

Review Financial Statements / Pay Bills

 

MOTION by P. Hruska, seconded by P. Dickerson to pay the bills as presented. (List Attached.)

 

Roll Call: Ayes: R. Peterson, B. Markell, P. Hruska, P. Dickerson, C. Mulholland, T. Scott, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Announcements / Correspondence: None.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to adjourn the meeting.

 

Roll Call: Ayes: B. Markell, R. Peterson, T. Scott, P. Hruska, P. Dickerson, C. Mulholland, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Meeting adjourned at 7:15 p.m.

 

Harold Dickerson, Village President

Karen McGuire, Clerk

Village of Morrice

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