June 23, 2020 REGULAR COUNCIL MEETING MINUTES

VILLAGE OF MORRICE

REGULAR COUNCIL MEETING

MORRICE VILLAGE HALL

 

This Meeting was held as a Virtual Meeting due to the COVID-19 pandemic, under the authority of Executive Order No. 2020-15 of the Office of the Governor of the State of Michigan.

 

Tuesday, June 23, 2020

6:00 p.m.

(Approved 07/14/20)

 

Meeting was called to order at 6:08 p.m. by President Harold Dickerson.

 

Council Members Present: Harold Dickerson, Phyllis Dickerson, Robert Peterson, Philip Hruska,

Todd Scott, Belinda Markell, and Cathy Mulholland.

 

Absent: None.

 

Also Present: Attorney: John Gormley, Police Chief: Matt Balsley, Treasurer: Brian Swett, and

Clerk: Karen McGuire.

 

Additions / Deletions to Agenda:  Add: 11.2  Drain Castings

 

Guest Comments on the Agenda: None.

 

MOTION by H. Dickerson, seconded by P. Dickerson to approve the agenda as amended.

 

Roll Call: Ayes: T. Scott, R. Peterson, P. Dickerson, P. Hruska, B. Markell, H. Dickerson. Nays: None. Absent: C. Mulholland. Motion carried. (C. Mulholland didn’t vote as she joined the meeting late.)

 

MOTION by P. Hruska, seconded by T. Scott to approve the June 9, 2020 minutes as presented.

 

Roll Call: Ayes: P. Dickerson, P. Hruska, B. Markell, R. Peterson, T. Scott, H. Dickerson. Nays: None. Absent: C. Mulholland. Motion carried. (C. Mulholland didn’t vote as she joined the meeting late.)

 

Special Guests: None.

 

COMMITTEE REPORTS

 

9.1       Personnel / Police / Transfer Station / Insurance / Retirement

No Report.

 

9.2       DPW / Municipal Buildings / Park

No Report.

 

9.3       Street / Sidewalks / Newsletter / Web Site

No Report.

 

9.4       Sewer / Codes

  1. Dickerson reported that Steve Hughes, the Lagoon Operator, suggested that it is time to consider replacing the sprayer rigs at the lagoons. They are very old, and he is having to call for repairs quite often. Hughes will look into prices.

 

9.5       Zoning / Ordinances / Annex / 425 / DDA

No Report.

 

9.6       SSESA

No Report.

 

9.7       Homecoming

No Report.

 

 

Village of Morrice

Regular Meeting Minutes

June 23, 2020

 

9.8       Budget

No Report.

 

UNFINISHED BUSINESS

 

10.1     Transfer Station Sign

  1. Peterson reported that he has been working with the DPW to have them do as much work as possible to save on costs for installation. He would like them to get as much as possible completed right now for sign installation later. Project was TABLED for now. R. Peterson, B. Tribley, and H. Dickerson will have a meeting to discuss.

 

10.2     Act 51 – Non-Motorized – Sidewalk Plan

  1. Hruska finally talked to Jeff Phillips and he wants to start moving forward. The final bid clarification was slightly more than originally planned. The original plan was to spend $4,000 from Local Streets, $4,500 from Major Streets, and $6,000 for the handicap cut-in on Main Street. An extra $200 was added to each Fund’s expense to cover accidental breakage. Everyone is still good to go except P. Hruska was unable to contact one person who wanted to replace their entire sidewalk, so they had to be removed for now. T. Scott asked who would be responsible for any tree issues. P. Hruska replied that there are no tree issues this time around but that will have to be decided for future projects.

 

The homeowners will be invoiced for their portion of the costs. The Board needs to decide when payment will be due – before or after work starts? And what will happen if the homeowners do not pay their portion? P. Hruska will contact Phillips and confirm the start date.

 

Council must determine how much to spend from each Fund. There were many more homeowner responses than there are funds to spend this year. The budgeted amounts for this year were $4,000 from Local Street and $6,000 from Major Streets. Swett recommended not spending more than originally budgeted. This expenditure is part of the plan to bring the Village back into compliance with Act 51.

 

MOTION by P. Hruska, seconded by C. Mulholland to spend up to $4,200 from Local Streets and $5,300 from Major Streets for sidewalk removal and replacement.

 

Roll Call: Ayes: R. Peterson, C. Mulholland, T. Scott, B. Markell, P. Hruska, P. Dickerson, H. Dickerson.

Nays: None. Absent: None. Motion carried.

 

10.3     Site Plan Review – 307 N. Main Street

TABLED.

 

10.4     Lagoon Flow Meter Bypass Bids

  1. Dickerson reported that he talked to Steve Hughes, the Lagoon Operator, after the last meeting. Hughes recommends accepting the bid from Joe Raica Excavating, Inc. for $16,000.00. Their bid will include all the work that needs to be done other that calibrating the flow meter and hooking up the printer. He has done other projects with Raica and is comfortable having them do the work. HESCO will complete the calibration and printer installation. Hughes would like to schedule the work as soon as possible.

 

MOTION by P. Hruska, seconded by P. Dickerson to approve up to $18,000 for the flow meter installation to be done by Joe Raica Excavating, Inc.

 

Roll Call: Ayes: P. Dickerson, P. Hruska, B. Markell, R. Peterson, C. Mulholland, T. Scott, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

10.5     SSESA Millage / Assessment

Gormley explained that the Village adopted a Special Assessment Ordinance in 2000. According to that Ordinance the Street Administrator must prepare a report to set up the Special Assessment District.

Village of Morrice

Regular Meeting Minutes

June 23, 2020

 

The first step in the Special Assessment process is to approve the Resolution presented by Gormley.

There was discussion regarding the pros and cons of a Special Assessment versus a millage as well as possible deadlines for the processes.

 

MOTION by P. Dickerson, seconded by H. Dickerson to accept the Resolution as presented with the second meeting date in July, July 28, as the date to review and consider the proposed Special Assessment plan.

 

Roll Call: Ayes: T. Scott, C. Mulholland, R. Peterson, P. Dickerson, P. Hruska, B. Markell, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

10.6     SEDP Annual Investment

  1. Dickerson explained that the bill is $500 annually and the Village has been a participating member for many years. The last time around R. Peterson volunteered to attend meetings. R. Peterson reported that he was attending meetings prior to the COVID-19 shutdown. Justin Horvath still sends out SEDP information regularly to keep investors informed about what’s going on that affects our area. It seems to be a worthwhile investment.

 

MOTION by P. Hruska, seconded by R. Peterson to pay the $500 annual investment invoice again this year.

 

Roll Call: Ayes: B. Markell, P. Hruska, P. Dickerson, R. Peterson, C. Mulholland, T. Scott, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

NEW BUSINESS

 

11.1     Re-opening Village Park for Rentals

  1. Dickerson suggested that because of COVID-19 he would like to recommend keeping the Park closed for this summer. Since Kim and Pat Jewell resigned from the Park Committee there is no one to clean and sanitize after each use. Bob and Phyllis Dickerson voluntarily opened up for and cleaned up after rentals last year. This year there are strict pandemic guidelines that would need to be met on a regular basis.
  2. Hruska wanted recommendations from the State which Gormley provided.

 

MOTION by H. Dickerson, seconded by P. Dickerson to keep the Village Park closed for this summer.

 

Roll Call: Ayes: R. Peterson, C. Mulholland, T. Scott, B. Markell, P. Hruska P. Dickerson, H. Dickerson.

Nays: None. Absent: None. Motion carried.

 

11.2     Drain Castings

  1. Hruska explained that during the Pre-Construction meeting for the Main Street road project it was discovered that the drain covers in the Village are too old and obsolete. The construction company can replace them during the road project, but the cost is not included in the bid price. The cost to purchase is approximately $500 each and to install will cost about $350 each. Three castings are needed for this project. P. Hruska had contact information for B. Tribley to order the castings.

 

MOTION by P. Dickerson, seconded by T. Scott to approve spending up to $3,000 for the purchase and installation of three drain castings for the Main Street project.

 

Roll Call: Ayes: B. Markell, P. Hruska P. Dickerson, R. Peterson, C. Mulholland, T. Scott, H. Dickerson.

Nays: None. Absent: None. Motion carried.

 

  1. Hruska reported that the project is scheduled to start July 20. They will may (correction) work from

7 a.m. to 8 or 9 p.m. The roads will be open during construction, but people may not be able to move in and out of driveways for short periods of time. The construction company will notify people when their drives will be blocked.

 

Village of Morrice

Regular Meeting Minutes

June 23, 2020

 

Announcements / Correspondence: None.

 

Guest Comments: None.

 

MOTION by H. Dickerson, seconded by P. Hruska to adjourn the meeting.

 

Roll Call: Ayes: P. Dickerson, P. Hruska, B. Markell, R. Peterson, C. Mulholland, T. Scott, H. Dickerson. Nays: None. Absent: None. Motion carried.

 

Meeting adjourned at 7:17 p.m.

 

 

 

 

Harold Dickerson, Village President

Karen McGuire, Clerk

Author: Village of Morrice